R 021642Z FEB 10
UNCLASSIFIED//
MARADMIN 065/10
MSGID/GENADMIN/CMC WASHINGTON DC CDI//
SUBJ/IMPLEMENTATION OF MANDATORY ELECTRONIC TOECR SUBMISSION PROCESS//
POC/C. C. CHEEK/GS-14/UNIT:TFSD/NAME:DSN 278-6086 /TEL:COML (703)784-6086/EMAIL: CYNTHIA.CHEEK@USMC.MIL//
GENTEXT/REMARKS/1.  PURPOSE.  TO DIRECT THE MANDATORY USE OF THE TOTAL FORCE STRUCTURE MANAGEMENT SYSTEM (TFSMS) FOR THE SUBMISSION OF TOECRS.
2.  EFFECTIVE 1 MARCH 2010, ALL TOECRS MUST BE SUBMITTED TO TOTAL FORCE STRUCTURE DIVISION (TFSD) THROUGH THE TOTAL FORCE STRUCTURE MANAGEMENT SYSTEM (TFSMS).
3.  DETAILED IMPLEMENTATION GUIDANCE AND SELECT TRAINING MATERIAL WILL BE AVAILABLE ON THE TFSMS WEBSITE (HTTPS:SLASHSLASHTFSMS.MCCDC.USMC.MIL) PRIOR TO THE EFFECTIVE DATE CONTAINED IN PARAGRAPH (2).
4.  THERE ARE THREE TFSMS USER ROLES; BASIC USER, ADVANCED USER AND SUPER USER.  A BRIEF DESCRIPTION OF EACH ROLE IS PROVIDED BELOW.
    A.  BASIC USER:  NOT ASSIGNED TO ANY WORKFLOW NODE BUT HAS THE ABILITY TO GENERATE REPORTS VIA THE TFSMS REPORTS PORTAL ON TFSMS PUBLISHED DATA ONLY.  THIS ROLE DOES NOT HAVE THE PERMISSON TO CREATE ELECTRONIC TOECRS.
    B.  ADVANCED USER:  HAS ALL THE PERMISSIONS OF THE BASIC USER.  ADDITIONALLY, THIS ROLE IS ABLE TO ACCESS THE TFSMS APPLICATION, VIEW AND EXPORT DATA FROM WITHIN THE APPLICATION, AND CREATE AND SUBMIT ELECTRONIC TOECRS WITHIN THE CHAIN OF COMMAND (COC) WORKFLOW PROCESS.  THE ADVANCED USER DOES NOT HAVE THE ABILITY TO MODIFY APPROVED DATA WITHIN TFSMS AS PART OF THEIR ELECTRONIC TOECR.
    C.  SUPER USER:  HAS ALL PERMISSIONS LISTED FOR THE ADVANCED USER.  ADDITIONALLY, THIS ROLE HAS THE ABILITY TO MODIFY APPROVED DATA WITHIN TFSMS AS PART OF THEIR ELECTRONIC TOECR.
5.  FOR ALL FUNCTIONAL DIRECT (FD) WORKFLOW NODES, CURRENT ROLE ASSIGNMENTS WILL NOT BE MODIFIED BY THIS MESSAGE.  FD WORKFLOW IS ONLY USED AT THE HQMC LEVEL FOR MARINE CORPS-WIDE MANAGEMENT OF STRUCTURE AND EQUIPMENT.
6.  FOR THOSE COC WORKFLOW NODES WHICH DO NOT FALL UNDER THE OPERATIONAL OR ADMINISTRATIVE CONTROL OF MARINE FORCES COMMAND (MARFORCOM) OR MARINE FORCES PACIFIC (MARFORPAC), CURRENT ROLE ASSIGNMENTS WILL NOT BE MODIFIED BY THIS MESSAGE.
7.  THE FOLLOWING SUB-PARAGRAPHS APPLY ONLY TO THOSE COC WORKFLOW NODES WHICH FALL UNDER THE OPERATIONAL OR ADMINISTRATIVE CONTROL OF MARFORCOM OR MARFORPAC.
    A.  WITHIN THE COC WORKFLOW, USERS AT THE MARINE FORCES (MARFOR) AND MARINE EXPEDITIONARY FORCE (MEF) LEVELS WHO ARE ASSIGNED TO THE APPROPRIATE WORKFLOW NODE WILL BE DESIGNATED AS SUPER USERS AND GIVEN THE NECESSARY PERMISSIONS TO SUBMIT ELECTRONIC TOECRS TO TFSD VIA THEIR CHAIN OF COMMAND.
    B.  USERS ASSIGNED TO COC WORKFLOW NODES UNDER THE ADMINISTRATIVE OR OPERATIONAL CONTROL OF MARINE CORPS INSTALLATIONS EAST (MCIEAST), MARINE CORPS INSTALLATIONS WEST (MCIWEST), AND MARINE CORPS BASE JAPAN (MCBJ) WILL BE DESIGNATED AS SUPER USERS.
    C.  EFFECTIVE 1 MARCH 2010, USERS ASSIGNED TO A COC WORKFLOW NODE AT THE MAJOR SUBORDINATE COMMAND (MSC) LEVEL WILL BE DESIGNATED AS "ADVANCED USERS".
    D.  WORKFLOW NODES WHICH FALL UNDER THE ADMINISTRATIVE OR OPERATIONAL CONTROL OF THE MEF, AND ARE BELOW THE MSC LEVEL, WILL BE DISABLED AS PER MARFORCOM AND MARFORPAC REQUEST.
    E.  TFSD WILL PROVIDE MOBILE TRAINING TEAMS (MTTS), AS REQUESTED, TO CONDUCT TFSMS SUPER-USER TRAINING FOR THOSE USERS IDENTIFIED IN PARAGRAPHS (7A) AND (7B).  THE MTTS WILL ALSO PROVIDE TRAINING ON CURRENT TFSD POLICY REGARDING THE ELECTRONIC TOECR PROCESS.
    F.  TFSD AND THE MARFOR'S WILL COORDINATE THE VALIDATION AND UPDATE ALL COC WORKFLOW NODES PRIOR TO 1 MARCH 2010.
8.  RELEASE AUTHORIZED BY LTGEN GEORGE J. FLYNN, DEPUTY COMMANDANT FOR COMBAT DEVELOPMENT AND INTEGRATION.//