R 201943Z NOV 09
UNCLASSIFIED//
MARADMIN 0666/09
MSGID/GENADMIN/CMC WASHINGTON DC PR//
SUBJ/SPECIAL LEAVE ACCRUAL (SLA)//
REF/A/MSGID:DOC/-/YMD:20090519//
REF/B/MSGID:DOC/-/YMD:20071116//
AMPN/REF A IS MCO 1050.3J, REGULATIONS FOR LEAVE, LIBERTY, AND ADMINISTRATIVE ABSENCE AND REF B IS SECNAV M-5210.1, RECORDS MANAGEMENT MANUAL//
GENTEXT/REMARKS/1. PURPOSE. TO ANNOUNCE THE AUTOMATION AND PROCEDURAL GUIDANCE FOR THE NEW MARINE ON LINE (MOL) SLA PROCESS WHICH WAS IMPLEMENTED ON OCTOBER 22, 2009, WITH MCTFS SOFTWARE RELEASE (SR) 2-09.
2. BACKGROUND. THE PROCESS OF RESTORING THIS LEAVE HAS HISTORICALLY BEEN LABOR INTENSIVE AND DIFFICULT TO TRACK. WITH THE IMPLEMENTATION OF SR 2-09, THIS PROCESS WILL BE PARTIALLY AUTOMATED. A NEW MOL APPLICATION WILL GENERATE AN SLA LISTING FOR THE BATTALION/SQUADRON COMMANDER, BASED UPON DATA RESIDENT IN THE MARINE'S MASTER MILITARY PAY ACCOUNT (MMPA). IF THE LEAVE RESTORATION IS AUTHORIZED, MCTFS WILL SYSTEMATICALLY RESTORE THE LEAVE EACH SUCCESSIVE FISCAL YEAR UNTIL EITHER THE APPROVED RESTORATION PERIOD EXPIRES, OR THE MARINE'S LEAVE BALANCE DROPS BELOW THE AUTHORIZED CARRYOVER LIMIT OF 60 DAYS (75 DAYS UNTIL DECEMBER 31, 2010), WHICHEVER OCCURS FIRST. IF THE LEAVE IS DENIED, A FLAG WILL BE GENERATED ON THE MARINE'S MMPA THAT WILL PREVENT FUTURE RESTORATION OF THE SAME LEAVE, UNLESS REMOVED AT THE COMMANDER'S REQUEST.
3. TYPES OF SLA.
   A. DEPLOYED OR COMBAT LOST LEAVE. BATTALION/SQUADRON COMMANDING OFFICERS HAVE THE AUTHORITY TO RESTORE LOST LEAVE EARNED AS A RESULT OF QUALIFIED DEPLOYED OR COMBAT TIME (LOST LEAVE MUST MEET THE CRITERIA IN REF A, CHAP 2, PARA 9A(1)-9A(3)). MOL WILL BE USED TO RESTORE THIS TYPE OF SLA.
   B. OTHER LOST LEAVE. THE FIRST GENERAL OFFICER IN THE CHAIN OF COMMAND WITH GENERAL COURT-MARTIAL CONVENING AUTHORITY MUST APPROVE RESTORAL OF ALL LOST LEAVE THAT WAS NOT EARNED AS A RESULT OF QUALIFIED DEPLOYED OR COMBAT TIME (LEAVE MUST MEET THE STRICT CRITERIA IN REF A, CHAP 2, PARA 9A(4)). MOL CANNOT BE USED TO RESTORE THIS TYPE OF LEAVE. THE LOCAL INSTALLATION PERSONNEL ADMINISTRATION CENTER (IPAC) MUST RESTORE OTHER LOST LEAVE ONCE APPROVED.
   C. OTHER LOST LEAVE WHEN THERE IS ALSO DEPLOYED OR COMBAT LOST LEAVE. BATTALION/SQUADRON COMMANDING OFFICERS HAVE THE AUTHORITY TO RESTORE BOTH LOST LEAVE EARNED AS A RESULT OF QUALIFIED DEPLOYED OR COMBAT TIME AND OTHER LOST LEAVE WHEN THEY ARE EARNED IN THE SAME FISCAL YEAR (OTHER LOST LEAVE MUST STILL MEET THE STRICT CRITERIA IN REF A, CHAP 2, PARA 9A(4)). ONLY THE DEPLOYED OR COMBAT LOST LEAVE MAY BE RESTORED IN MOL. THE LOCAL IPAC MUST RESTORE OTHER LOST LEAVE ONCE APPROVED.
4. BATTALION/SQUADRON COMMANDER'S RESPONSIBILITIES.
   A. DEPLOYED OR COMBAT LOST LEAVE.
      1. ACCESS THE COMMANDER'S SLA REQUEST LIST BY LOGGING INTO MOL, SELECTING THE 'UNIT LEADERS' TAB, THEN THE 'LEAVE MGMT' TAB, AND LASTLY THE 'SLA' LINK ON THE LEFT SIDE OF THE SCREEN. THIS WILL OPEN THE 'SPECIAL LEAVE ACCRUAL REQUESTS FOR 'COMMAND NAME':'. THE SCREEN CONTAINS THREE TABS, 'SLA LIST', 'HISTORY', AND 'OTHER BALANCE LOST.'
      2. SLA LIST. THIS TAB IS A CONSOLIDATED LISTING OF THE MARINES IN THE COMMAND THAT LOST LEAVE ON 30 SEPTEMBER. THE SCREEN DISPLAYS 'DEPLOYED SLA', 'SEA TIME', 'COMBAT', 'OTHER BALANCE', 'DAYS TO RESTORE', AND 'ACTION'. 'DEPLOYED SLA' DISPLAYS THE LEAVE THAT WAS LOST AS A RESULT OF DEPLOYMENT OR COMBAT SERVICE. NUMBER OF DAYS 'SEA TIME' AND NUMBER OF DAYS 'COMBAT' ARE PROVIDED TO ASSIST THE COMMANDER IN MAKING AN INFORMED DECISION ON WHETHER OR NOT TO RESTORE LOST LEAVE. 'OTHER BALANCE' DISPLAYS THE LEAVE LOST NOT AS A RESULT OF DEPLOYMENT OR COMBAT SERVICE. 'DAYS TO RESTORE' AND 'ACTION' ARE FOR THE COMMANDING OFFICER TO RESTORE 'DEPLOYED SLA'.
      3. THE 'DAYS TO RESTORE' TAB CONTAINS A DROP-DOWN WINDOW IF THE MARINE HAS A 'DEPLOYED SLA' BALANCE. THE COMMANDER CAN SELECT THE MAXIMUM NUMBER OF DAYS 'DEPLOYED SLA' TO RESTORE OR A LESSER AMOUNT IF APPROPRIATE. THE COMMANDER CAN 'APPROVE' OR 'DENY' THE LOST LEAVE RESTORAL USING THE DROP-DOWN MENU UNDER THE 'ACTION' COLUMN.
      4. AFTER THE COMMANDER HAS SET THE NUMBER OF DAYS TO RESTORE AND SELECTED TO 'APPROVE' OR 'DENY' THE REQUEST, HE/SHE MUST 'SUBMIT' THE REQUEST(S). AFTER CLICKING 'SUBMIT', A CONFIRMATION SCREEN WILL APPEAR WHERE THE COMMANDER MUST CHOOSE TO 'CONFIRM' OR 'CANCEL' THE RESTORATION. EITHER ACTION WILL RETURN THE COMMANDER TO THE 'SLA LIST' TAB. ONCE CONFIRMED, THE DATA IS MOVED TO THE 'HISTORY' TAB, ALTHOUGH IT WILL REMAIN ON THE 'SLA LIST' TAB WITHOUT THE CAPABILITY TO TAKE ANY FURTHER ACTION.
      5. 'HISTORY' TAB. THE 'HISTORY' TAB CAPTURES THE ACTION TAKEN BY THE COMMANDER ON EACH REQUEST. THE DATA IS SORTED BY FISCAL YEAR AND RETAINED INDEFINITELY.
      6. 'OTHER BALANCE LOST' TAB. THE 'OTHER BALANCE LOST' TAB CAN BE USED TO VIEW ALL MARINES IN THE COMMAND WHO LOST LEAVE NOT AS A RESULT OF DEPLOYMENT OR COMBAT SERVICE.
   B. OTHER LOST LEAVE.
      1. BATTALION/SQUADRON COMMANDERS CANNOT APPROVE RESTORAL OF 'OTHER BALANCE LOST' IN MOL, AND THEY MUST TAKE ADDITIONAL STEPS TO RESTORE THIS TYPE OF LEAVE FOR THEIR MARINES.
      2. ACCESS THE COMMANDER'S SLA REQUEST IN MOL PER THE DIRECTIONS IN PARA 4.A. OF THIS MARADMIN. ON THE 'SLA LIST' TAB, CLICK THE 'PRINTER FRIENDLY' ICON AND PRINT THE ENTIRE LIST. WITH A BLACK MARKER, LINE OUT ALL MARINES WHO HAD ANY 'DEPLOYED SLA'. FOR ALL MARINES WHO MEET THE STRICT RESTORAL CRITERIA IN REF A, CHAP 2, PARA 9A(4), TO RESTORE 'OTHER BALANCE LOST', THE COMMANDING OFFICER WILL ANNOTATE 'APPROVED (WITH NUMBER OF DAYS TO BE RESTORED)' NEXT TO EACH NAME. FOR ALL MARINES WHO DO NOT MEET THE RESTORAL CRITERIA, THE COMMANDING OFFICER WILL ANNOTATE 'DENIED' NEXT TO EACH NAME.
      3. THE COMMANDING OFFICER MUST COMPILE SUPPORTING DOCUMENTATION THAT SUBSTANTIATES QUALIFYING CRITERIA FOR EACH MARINE WHO WAS 'APPROVED' FOR OTHER LOST LEAVE RESTORAL. THE MINIMUM REQUIREMENT FOR SUPPORTING DOCUMENTATION IS A LETTER SIGNED BY THE BATTALION/SQUADRON COMMANDER, BUT MAY INCLUDE OTHER FORMS SUCH AS TAD ORDERS, MORNING REPORTS, MCTFS REMARKS, ETC.
      4. THE COMMANDING OFFICER WILL FORWARD A MEMORANDUM REQUESTING RESTORAL OF LOST LEAVE TO THE FIRST GENERAL OFFICER IN THE CHAIN OF COMMAND WITH GENERAL COURT-MARTIAL CONVENING AUTHORITY. THE REQUEST WILL INCLUDE THE FULL ROSTER OF ALL MARINES, BOTH APPROVED AND DENIED, AND ALL SUBSTANTIATING DOCUMENTATION.
      5. THE FIRST GENERAL OFFICER IN THE CHAIN OF COMMAND WITH GENERAL COURT-MARTIAL CONVENING AUTHORITY WILL ENDORSE THE REQUEST AND FORWARD THE ENTIRE PACKAGE TO THE LOCAL IPAC FOR UNIT DIARY REPORTING. THE GENERAL HAS THE OPTION TO APPROVE THE REQUEST AS PRESENTED, OR TO CHANGE THE STATUS OF INDIVIDUAL MARINES ON THE ROSTER (I.E., 'APPROVED' OR 'DENIED').
   C. OTHER LOST LEAVE WHEN THERE IS ALSO DEPLOYED OR COMBAT LOST LEAVE.
      1. BATTALION/SQUADRON COMMANDERS HAVE THE AUTHORITY TO RESTORE BOTH LOST LEAVE EARNED AS A RESULT OF QUALIFIED DEPLOYED OR COMBAT TIME AND OTHER LOST LEAVE WHEN THEY ARE EARNED IN THE SAME FISCAL YEAR (OTHER LOST LEAVE MUST STILL MEET THE STRICT CRITERIA IN REF A, CHAP 2, PARA 9A(4)).
      2. THE COMMANDING OFFICER WILL APPROVE ALL DEPLOYED OR COMBAT LOST LEAVE PER THE DIRECTIONS IN PARA 4.A. OF THIS MARADMIN.
      3. ON THE 'SLA LIST' TAB, CLICK THE 'PRINTER FRIENDLY' ICON AND PRINT THE ENTIRE LIST. WITH A BLACK MARKER, LINE OUT ALL MARINES WHO ONLY HAD 'DEPLOYED SLA' OR WHO ONLY HAD 'OTHER BALANCE'. THE REMAINING NAMES WILL HAVE BOTH 'DEPLOYED SLA' AND 'OTHER BALANCE'.
      4. THE COMMANDING OFFICER WILL ANNOTATE 'APPROVED (WITH NUMBER OF DAYS 'OTHER BALANCE' TO BE RESTORED)' NEXT TO EACH NAME HE/SHE DEEMS TO RATE LEAVE RESTORAL. FOR ALL MARINES WHO DO NOT MEET THE RESTORAL CRITERIA, THE COMMANDING OFFICER WILL ANNOTATE 'DENIED' NEXT TO EACH NAME. NOTE THAT THE NUMBER OF DAYS APPROVED CANNOT EXCEED THE 'OTHER BALANCE', AS THE COMMANDING OFFICER SHOULD HAVE ALREADY APPROVED THE 'DEPLOYED SLA' IN MOL.
      5. THE COMMANDING OFFICER MUST COMPILE SUPPORTING DOCUMENTATION THAT SUBSTANTIATES QUALIFYING CRITERIA FOR EACH MARINE WHO WAS 'APPROVED' FOR OTHER LOST LEAVE RESTORAL' THE MINIMUM REQUIREMENT FOR SUPPORTING DOCUMENTATION IS A LETTER SIGNED BY THE BATTALION/SQUADRON COMMANDER, BUT MAY INCLUDE OTHER FORMS SUCH AS TAD ORDERS, MORNING REPORTS, MCTFS REMARKS, ETC.
      6. THE COMMANDING OFFICER WILL FORWARD A MEMORANDUM REQUESTING RESTORAL OF LOST LEAVE TO THE LOCAL IPAC FOR UNIT DIARY REPORTING. THE REQUEST WILL INCLUDE THE ROSTER OF APPROVED AND DENIED MARINES.
5. SUPPORTING DOCUMENTATION. ALL SUPPORTING DOCUMENTATION THAT VALIDATES RESTORAL OF 'OTHER LEAVE LOST' WILL BE RETAINED IN THE APPROVING COMMANDER'S UNIT FILES IAW REF B AND WILL BE PROVIDED BY THE UNIT S1 UPON REQUEST.
6. THIS IS A COORDINATED P AND R AND M AND RA MARADMIN. QUESTIONS ARE TO BE DIRECTED TO THE LOCAL MANPOWER INFORMATION SYSTEMS SUPPORT OFFICE (MISSO). THE MISSO WILL COORDINATE WITH THE MANPOWER INFORMATION SYSTEMS SUPPORT ACTIVITY (MISSA) AND/OR MARINE CORPS DISBURSING OPERATIONS AND SYSTEMS SECTION (MCDOSS) AS APPROPRIATE.
7. RELEASE AUTHORIZED BY SES CHARLES E. COOK III, ASSISTANT DEPUTY COMMANDANT, PROGRAMS AND RESOURCES//