R 210930Z AUG 09
UNCLASSIFIED//
MARADMIN 0512/09
MSGID/GENADMIN,USMTF,2007/CMC WASHINGTON DC MRA MM//
SUBJ/CONVENING OF THE FY11 U.S. MARINE CORPS RESERVE MAJOR GENERAL AND BRIGADIER GENERAL PROMOTION SELECTION BOARDS//
REF/A/MSGID:MSG/CMC/220929ZAPR2009//
REF/B/MSGID:DOC/MCBUL 1400/YMD:20090701//
REF/C/MSGID:MSG/CMC/060930ZJAN2009//
REF/D/MSGID:DOC/MFID/YMD:20000714//
NARR/REF A IS MARADMIN 267/09, FY11 U.S. MARINE CORPS OFFICER PROMOTION SELECTION BOARDS. REF B IS MCBUL 1400, OFFICER LINEAL PRECEDENCE. REF C IS MARADMIN 003/09, TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE OFFICIAL MILITARY PERSONNEL FILE (OMPF). REF D IS MCO P1070.12K, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM).//
POC/W. J. MCWATERS/LTCOL/UNIT:MMPR-1/-/TEL:(703) 784-9703 /EMAIL:WILLIAM.MCWATERS@USMC.MIL//
GENTEXT/REMARKS/1. AS ANNOUNCED BY REF A, THE FY11 U.S. MARINE CORPS RESERVE MAJOR GENERAL AND BRIGADIER GENERAL PROMOTION SELECTION BOARDS WILL CONVENE AT HARRY LEE HALL, MARINE CORPS BASE, QUANTICO, VA, AS FOLLOWS:
16 OCTOBER 2009 - MAJOR GENERAL
7 OCTOBER 2009 - BRIGADIER GENERAL
2. PROMOTION BOARDS. THE BOARDS WILL CONSIDER TWO CATEGORIES OF OFFICERS: PRIMARY ZONE AND SECONDARY (BELOW) ZONE. THE PRIMARY ZONE INCLUDES TWO ZONES, ABOVE-ZONE AND IN-ZONE. THE ABOVE-ZONE CONSISTS OF OFFICERS WHO HAVE BEEN PREVIOUSLY CONSIDERED FOR PROMOTION FROM WITHIN THE PRIMARY ZONE. THE IN-ZONE CONSISTS OF OFFICERS WHO WILL BE CONSIDERED FOR PROMOTION FOR THE FIRST TIME FROM WITHIN THE PRIMARY ZONE. OFFICERS DEFINED AS RESERVE ACTIVE-STATUS LIST (RASL) IN REF B ON THE DATE THE BOARD CONVENES ARE ELIGIBLE FOR THE BOARDS IF, ON THE CONVENING DATE OF THE BOARD, THE OFFICERS HAVE CONTINUOUSLY PERFORMED SERVICE ON EITHER THE RASL OR THE ACTIVE DUTY LIST (OR A COMBINATION OF BOTH LISTS) FOR A PERIOD OF ONE YEAR. HOWEVER, OFFICERS WITH ESTABLISHED SEPARATION/RETIREMENT DATES WITHIN 90 DAYS OF THE CONVENING DATE OF THEIR RESPECTIVE BOARD WILL NOT BE CONSIDERED BY THE BOARD IF THE SEPARATION/RETIREMENT DATE IS ESTABLISHED BY MIDNIGHT ON THE DAY THE BOARD CONVENES. OFFICERS MAY REVIEW REF B AND THEIR ELIGIBILITY FOR THE BOARD ON THE INTERNET AT THE OFFICER PROMOTION HOMEPAGE. THE SENIOR AND JUNIOR OFFICERS IN EACH ZONE ARE AS FOLLOWS (ENCL (1) OF REF B APPLIES):
A. MAJOR GENERAL SELECTION BOARD
(1) PRIMARY ZONE:
ONLY OFFICER IN-ZONE - BGEN MCMILLIAN, REX C.
DOR 1 OCT 07
LCN 00223500
(2) SECONDARY ZONE: NONE ELIGIBLE
B. BRIGADIER GENERAL SELECTION BOARD
(1) PRIMARY ZONE:
SENIOR OFFICER ABOVE-ZONE - COL WILLIAMS III, WILLIAM F.
DOR 1 AUG 00
LCN 01137000
JUNIOR OFFICER ABOVE-ZONE - COL SILVESTRI, DUANE T.
DOR 1 OCT 05
LCN 02201000
SENIOR OFFICER IN-ZONE - COL MCCONNELL, SHERYL S.
DOR 1 NOV 05
LCN 02213000
JUNIOR OFFICER IN-ZONE - COL STARBUCK, ROBERT S.
DOR 1 SEP 06
LCN 02406000
(2) SECONDARY ZONE:
SENIOR OFFICER BELOW-ZONE - COL SILVIA, MARK A.
DOR 1 OCT 06
LCN 02409000
JUNIOR OFFICER BELOW-ZONE - COL LOPEZ, THEODORE C.
DOR 1 OCT 07
LCN 02677000
3. BOARD PREPARATION GUIDANCE. EVEN THOUGH OFFICERS ARE SUBJECT TO AN EVER-INCREASING PACE OF DEPLOYMENTS AND OPERATIONAL COMMITMENTS, THEY STILL HAVE AN OBLIGATION TO PREPARE FOR PROMOTION CONSIDERATION. OFFICERS ARE ADVISED TO REVIEW REF A FOR GUIDANCE REGARDING SUBMISSION OF INFORMATION, AUDITING THE OFFICIAL MILITARY PERSONNEL FILE (OMPF) AND MASTER BRIEF SHEET (MBS), FITNESS REPORTS, PHOTOGRAPHS, CAREER RETIREMENT CREDIT REPORT (CRCR), AND RESERVE QUALIFICATION SUMMARY(RQS) PRIOR TO THE CONVENING DATE OF THE BOARD. OFFICERS MAY REVIEW REF A AT THE OFFICER PROMOTION HOMEPAGE. ALTHOUGH MENTIONED IN REF A, THE FOLLOWING GUIDANCE IS PROVIDED:
A. PERSONAL RESPONSIBILITIES. EACH OFFICER IS PERSONALLY RESPONSIBLE FOR ENSURING THE ACCURACY AND COMPLETENESS OF HIS OR HER OMPF AND MBS. DO NOT DELAY ACCOMPLISHING THIS REVIEW. REQUESTING AN OMPF OR MBS, MAILING DELAYS, AND ANY FOLLOW-ON CORRECTIVE ACTION TAKES TIME. OFFICERS ARE ADVISED THAT THE OMPF AND MBS ARE DISTRIBUTED TO THE BOARDROOM IN ADVANCE OF THE CONVENING DATE. DATA ON THE HEADER OF THE MBS IS EXTRACTED FROM MCTFS. IF HEADER DATA IS INCORRECT OR INCOMPLETE, OFFICERS MUST CONTACT THEIR ADMINISTRATIVE REPORTING UNIT TO UPDATE MCTFS INFORMATION IN ORDER FOR THE CORRECT INFORMATION TO APPEAR ON THE MBS. THEREFORE, IT IS IMPERATIVE THAT OFFICERS REVIEW THEIR OMPF AND MBS IN A TIMELY MANNER. IF DEFICIENCIES, MISSING INFORMATION, OR UNREADABLE DOCUMENTS ARE PRESENT IN THEIR OMPF, OFFICERS ARE PERSONALLY RESPONSIBLE FOR CORRECTING THE PROBLEM OFFICIALLY WITH CMC (MMSB-20). ENSURE ANY MATERIAL SENT TO CMC (MMSB-20) FOR FILING IN THE OMPF CONTAINS FULL NAME, GRADE, AND THE LAST FOUR OF THE SSN PER REF D. FOR EXPEDIENT OMPF UPDATES, SCANNED MATERIALS SHOULD BE SUBMITTED VIA THE MMSB-20 ORGANIZATIONAL MAILBOX USING ATTACHED PDF FILE FORMAT IN GREYSCALE OR BLACK AND WHITE SCANS. COLOR SCANNED UPDATE WILL ONLY DELAY ENTRY OF THE MATERIALS TO THE OMPF. AFTER CHECKING THEIR RECORDS, OFFICERS WHO HAVE SPECIFIC CONCERNS ABOUT SOME ASPECT OF THEIR RECORD MAY CONTACT THE RESERVE AFFAIRS CAREER MANAGEMENT TEAM (CMT) FOR ASSISTANCE.
B. PHOTOGRAPHS. AN OFFICIAL PHOTO, TAKEN WITHIN 12 MONTHS OF THE BOARD'S CONVENING DATE, IS REQUIRED TO BE ELECTRONICALLY FILED IN THE OMPF. SEE REF C FOR THE SPECIFICATIONS REQUIRED FOR THE SUBMISSION OF DIGITAL PHOTOS. PER THE GUIDANCE IN REF C, OFFICERS WHO ARE DEPLOYED MAY TAKE THE PHOTO IN UTILITIES MINUS THE UTILITY BLOUSE. THE TITLE BOARD WILL INCLUDE THE WORD "DEPLOYED" DISPLAYED PROMINENTLY ACROSS THE TOP OF THE BOARD AS WELL AS ALL OTHER INFORMATION REQUIRED BY REF C. FOR THE PURPOSE OF PHOTO CLARITY, THE PHOTO SHOULD BE TAKEN AGAINST A PLAIN BACKGROUND. REF C SPECIFIES THE UNIFORM FOR THE OFFICIAL PHOTOGRAPHS FOR FEMALE MARINES AS SERVICE "C" WITH SLACKS. OFFICERS SHOULD CONFIRM RECEIPT OF THE PHOTO BY CONTACTING CMC (MMSB-20) OR BY CHECKING THE MMSB HOMEPAGE. THE PHOTO WILL NOT BE DISPLAYED, ONLY THE DATE THE PHOTO WAS RECEIVED. BE ADVISED THAT ALTHOUGH A PHOTO MAY BE OVER 12 MONTHS OLD, THE PHOTO WILL REMAIN IN THE OMPF UNTIL AN UPDATED PHOTO IS SUBMITTED. THEREFORE, WHEN REVIEWING THE MMSB HOMEPAGE, PAY PARTICULAR ATTENTION TO THE RECEIPT DATE OF THE PHOTO TO ENSURE THE MOST CURRENT PHOTO SUBMITTED WAS RECEIVED BY CMC (MMSB-20). OFFICERS DESIRING TO CONFIRM THE DATE OF THE PHOTO FILED IN THE OMPF SHOULD CALL CMC (MMSB-20). HARD COPY PHOTOS ARE NOT ACCEPTED AT CMC (MMSB-20) AND WILL NOT BE FILED IN THE OMPF. OFFICERS WHO SUBMIT A HARD-COPY PHOTO TO THE PRESIDENT OF THE BOARD MAY CONFIRM RECEIPT OF THE HARD-COPY PHOTO THROUGH THE OFFICER PROMOTION HOMEPAGE. REFER TO THE MMSB HOMEPAGE FOR ADDITIONAL GUIDANCE ON THE SUBMISSION OF PHOTOS.
C. COMMUNICATION WITH THE BOARD. EACH OFFICER MAY COMMUNICATE WITH THE PRESIDENT OF THE BOARD. BY LAW SUCH PERSONAL COMMUNICATIONS MUST BE IN WRITING AND RECEIVED OR HAND-DELIVERED TO HARRY LEE HALL NO LATER THAN MIDNIGHT (EASTERN TIME) ON THE DAY BEFORE THE DATE THE BOARD CONVENES. HOWEVER, REQUEST OFFICERS SUBMIT SUCH PERSONAL COMMUNICATIONS TO CMC (MMPR-1) AT LEAST FIVE WORKING DAYS BEFORE THE DATE THE BOARD CONVENES. THIS FIVE-DAY PERIOD PROVIDES CMC (MMPR-1) SUFFICIENT TIME TO REVIEW THE MATERIAL, RECONCILE DISCREPANCIES, AND ENTER THE MATERIAL IN THE UPDATE MATERIAL DATABASE. THE INFORMATION IN THIS DATABASE IS THEN UP-LOADED TO THE INTERNET SO OFFICERS CAN PERSONALLY CONFIRM RECEIPT OF THE MATERIAL VIA THE OFFICER PROMOTION HOMEPAGE. IN ADDITION, DO NOT SEND DUPLICATE COPIES OF UPDATE MATERIAL. DOING SO CAUSES CMC (MMPR-1) TO AGAIN PROCESS THE MATERIAL AND FOR THE BOARD TO REVIEW DUPLICATE COPIES OF THE MATERIALS SUBMITTED.
D. FORWARDING COMMUNICATIONS TO THE BOARD. OFFICERS MAY SUBMIT COMMUNICATIONS VIA U.S. MAIL, PRIORITY OR NEXT DAY PACKAGES, OR FAX. U.S. MAIL AND PRIORITY AND NEXT DAY U.S. MAIL IS NOT DELIVERED DIRECTLY TO HARRY LEE HALL, THEREFORE, ANTICIPATE A 2-3 DAY LAG TIME FOR FURTHER DELIVERY TO HARRY LEE HALL. COMMERCIAL NEXT DAY CARRIERS DELIVER DIRECTLY TO HARRY LEE HALL, EXCLUDING WEEKENDS AND HOLIDAYS. OFFICERS WITH THE CAPABILITY TO SCAN THEIR DOCUMENTS MAY SEND THE SCANNED DOCUMENTS VIA E-MAIL DIRECTLY TO THE ORGANIZATIONAL MAILBOX FOR CMC (MMPR-1). ENSURE THE E-MAIL SUBJECT LINE READS "UPDATE MATERIAL FOR THE FY11 USMCR (APPROPRIATE GRADE) SELECTION BOARD."
E. UPDATE MATERIAL. OFFICERS MAY SUBMIT TO THE BOARD ANY WRITTEN INFORMATION, TO INCLUDE WRITTEN MATERIAL THEY DEEM IMPORTANT FOR CONSIDERATION. OMPF MATERIALS SENT DIRECTLY TO THE BOARD PRESIDENT WILL NOT BECOME PART OF AN OFFICER'S OMPF. ADDITIONALLY, UPDATE MATERIAL IS DESTROYED UPON FINAL APPROVAL OF THE BOARD. ALTHOUGH OFFICERS MAY SUBMIT ANY MATERIAL AS UPDATE MATERIAL, OFFICERS SHOULD CONTACT CMC (MMSB-30) BEFORE SUBMITTING FITNESS REPORTS AS UPDATE MATERIAL AND CMC (MMSB-20) FOR ANY OTHER OMPF MATERIALS. THIS PROCESS WILL ENSURE AN OFFICER'S OMPF IS APPROPRIATELY UPDATED. THE FOLLOWING GUIDELINES APPLY REGARDLESS OF THE MEANS BY WHICH AN OFFICER SUBMITS MATERIAL, E.G., MAIL, FAX, E-MAIL, ETC.:
(1) UPDATE MATERIAL MUST BE IN WRITING AND SUBMITTED UNDER COVER LETTER WITH THE UPDATE MATERIAL AS ENCLOSURES (A SAMPLE COVER LETTER IS AVAILABLE AT THE OFFICER PROMOTION HOMEPAGE);
(2) THE COVER LETTER MUST BE ADDRESSED TO PRESIDENT, FY11 USMCR (APPROPRIATE GRADE) SELECTION BOARD (SEE PARAGRAPH 4A FOR COMPLETE ADDRESS);
(3) UPDATE MATERIAL MUST BE FROM THE ELIGIBLE OFFICER; AND
(4) THE OFFICER MUST SIGN THE COVER LETTER. MATERIAL SUBMITTED THAT IS NOT IN WRITING, SUBMITTED WITHOUT A SIGNED COVER LETTER, OR RECEIVED AFTER MIDNIGHT ON THE DAY BEFORE THE DATE THE BOARD CONVENES WILL NOT BE SUBMITTED TO THE BOARD.
F. UPDATE MATERIAL RECEIPT VERIFICATION. OFFICERS DESIRING TO VERIFY THAT CMC (MMPR-1) HAS PHYSICALLY RECEIVED UPDATE MATERIAL MAY DO SO VIA THE OFFICER PROMOTION HOMEPAGE. OFFICERS ARE REMINDED THAT UPDATE MATERIAL RECEIVED BY CMC (MMPR-1) TAKES APPROXIMATELY FIVE WORKING DAYS TO BE REVIEWED AND ENTERED IN THE UPDATE MATERIAL DATABASE, THEREFORE, OFFICERS SHOULD NOT EXPECT TO SEE THE INFORMATION AT THE OFFICER PROMOTION HOMEPAGE IMMEDIATELY UPON RECEIPT BY CMC (MMPR-1). OFFICERS WHO SUBMIT UPDATE MATERIAL UNDER THIS FIVE-DAY PERIOD SHOULD CALL CMC (MMPR-1) FOR CONFIRMATION OF RECEIPT OF THE MATERIAL.
4. ADDRESSES, POINTS OF CONTACT, AND INTERNET INFORMATION:
A. ADDRESS FOR THE PRESIDENT OF THE BOARD:
PRESIDENT
FY11 USMCR (APPROPRIATE GRADE) SELECTION BOARD
HEADQUARTERS, U.S. MARINE CORPS (MMPR-1)
HARRY LEE HALL
17 LEJEUNE ROAD
QUANTICO, VA 22134-5104
B. OFFICER PROMOTION SECTION (MMPR-1) (COMM 703-784-97XX)
(1) SECTION HEAD: DSN 278-9703/04
(2) PROMOTION BOARD ACTION OFFICERS: DSN 278-9703/04
(3) LINEAL STAFF: DSN 278-9706/07
(4) CONFIRM RECEIPT OF MATERIAL: DSN 278-9708/16
(5) FAX MATERIAL TO: COMM 703-784-9709/9883 OR DSN 278-9709
(6) E-MAIL MATERIAL TO: OFFICERPROMOTIONSECTION@USMC.MIL
C. INTERNET INFORMATION THROUGH THE OFFICER PROMOTION HOMEPAGE: GO TO WWW.MARINES.MIL, GO TO THE "CAREER" BOX AT THE BOTTOM OF THE PAGE, SELECT "PROMOTIONS," AND THEN SELECT "OFFICER PROMOTIONS" TO ARRIVE AT THE OFFICER PROMOTION HOMEPAGE. FROM THERE, TO FIND:
(1) REF A: SELECT "MESSAGES" AND UNDER "MISC" SELECT "MARADMIN 267/09-FY11 U.S. MARINE CORPS OFFICER PROMOTION SELECTION BOARDS."
(2) LINEAL LIST: UNDER "REFERENCE" SELECT "MCBUL 1400 -BLUE BOOK (JULY 2009)."
(3) ZONE ELIGIBILITY OR UPDATE MATERIAL RECEIPT VERIFICATION: UNDER "ONLINE APPLICATIONS" SELECT "ELIGIBILITY VERIFICATION/SUBMITTED MATERIAL."
(4) INFORMATION FOR PREPARING FOR A BOARD: SELECT "PREPARING FOR YOUR BOARD."
(5) SAMPLE COVER LETTER: UNDER "REFERENCE" SELECT "COVER LETTER EXAMPLE."
(6) DOWNLOAD THE RQS (HQMC VERSION 1-05): SELECT "FAQS", "SELECTION BOARDS", "WHERE CAN I FIND A BLANK RQS (RESERVE QUALIFICATION SUMMARY) ON-LINE?", SELECT THE LINK TO THE MARINE CORPS MOBILIZATION COMMAND (MOBCOM) WEBSITE, THEN SELECT "RESERVE QUALIFICATION SUMMARY FORM." OFFICERS CAN ALSO DOWNLOAD THE RQS AT THE RESERVE AFFAIRS CAREER MANAGEMENT TEAM HOMEPAGE. UNDER "RELATED LINKS" SELECT RESERVE OFFICER CAREER COUNSELING (CMT), THEN UNDER "EXTERNAL LINKS" SELECT "RESERVE QUALIFICATION SUMMARY (RQS)."
(7) CONSULT WITH A CAREER COUNSELOR VIA THE OFFICER ASSIGNMENT HOMEPAGE: UNDER "RELATED LINKS" SELECT "ACTIVE OFFICER CAREER COUNSELING (MMOA-4)" AND THEN SELECT "APPOINTMENTS FOR COUNSELING."
(8) REQUEST AN OMPF OR MBS VIA THE MMSB HOMEPAGE: UNDER "RELATED LINKS" SELECT "SUPPORT BRANCH (MMSB)," "OFFICIAL MILITARY PERSONNEL FILE," AND THEN SELECT "RECORDS REQUEST."
(9) VERIFY RECEIPT OF DIGITAL PHOTOS VIA THE MMSB HOMEPAGE: UNDER "RELATED LINKS" SELECT "SUPPORT BRANCH (MMSB)," "OFFICIAL MILITARY PERSONNEL FILE," AND THEN UNDER "ONLINE APPLICATIONS" SELECT "DIGITAL PHOTO INVENTORY." NOTE THE ACTUAL PHOTO WILL NOT BE VIEWABLE, ONLY THE DATE THE PHOTO WAS RECEIVED WILL BE SHOWN ON THE WEBSITE.
(10) VERIFY RECEIPT OF FITNESS REPORTS VIA THE MMSB HOMEPAGE: UNDER "RELATED LINKS" SELECT "SUPPORT BRANCH (MMSB)," "PERFORMANCE EVALUATION SYSTEM," AND THEN UNDER "ONLINE APPLICATIONS" SELECT "CHECK YOUR FITNESS REPORT STATUS."
D. MANPOWER MANAGEMENT SUPPORT BRANCH (MMSB) (COMM 703-784-39XX)
(1) RECORDS CORRESPONDENCE SECTION (MMSB-10): DSN 278-5616/3920 OR TOLL FREE 1-800-268-3710. SEND OMPF, MBS, OR PROFILE REQUESTS TO FAX DSN 278-5792 OR E-MAIL REQUESTS TO SMB.MANPOWER.MMSB@USMC.MIL OR SELECT SMB MANPOWER MMSB ON THE GLOBAL ADDRESS LISTING.
(2) RECORDS MANAGEMENT SECTION (MMSB-20): FOR PROBLEMS WITH MISSING OR ILLEGIBLE MATERIAL IN YOUR OMPF, E-MAIL SMB.MANPOWER.MMSB-20@USMC.MIL OR CALL DSN 278-3907/3906 OR 378-0365 FOR ASSISTANCE.
(3) PERFORMANCE EVALUATION SECTION (MMSB-30): COMM: 703-784-3989, DSN 278-3991 OR TOLL FREE 1-877-301-9953.
E. RESERVE AFFAIRS DIVISION, CAREER MANAGEMENT TEAM (CMT): COMM 703-784-9130, DSN 278-9130, OR TOLL FREE 1-877-415-9275 (OPTION 5).
F. SEPARATION AND RETIREMENT BRANCH (MMSR): COMM 703-784-9306 OR DSN 278-9306.
5. RELEASE AUTHORIZED BY MR. C. F. SWAIN, DIRECTOR, MANPOWER MANAGEMENT DIVISION, (ACTING).//