R 272139Z FEB 09
UNCLASSIFIED//
MARADMIN 0143/09
MSGID/GENADMIN/CMC WASHINGTON DC PR//
SUBJ/ WIDE AREA WORKFLOW (WAWF) RELEASE 4.0//
GENTEXT/REMARKS/ 1.  SITUATION. THE PURPOSE OF THIS MESSAGE IS TO PROVIDE INFORMATION AND MANDATE USE OF ENHANCEMENTS PROVIDED IN WAWF RELEASE 4.0. WAWF PMO IMPLEMENTED RELEASE 4.0 ON 15 AUG 2008.  THE RELEASE CONTAINS SEVERAL ENHANCEMENTS THAT BENEFIT THE MARINE CORPS, INCLUDING THE ABILITY TO ELECTRONICALLY INDUCT AND PROCESS A MISCELLANEOUS PAYMENT (MP) ON BEHALF OF A NON-FEDERAL ENTITY.
2. MISSION. TO MAXIMIZE THE USE OF ALL WAWF FUNCTIONALITY THAT ENHANCES THE MARINE CORPS' ABILITY TO PROCESS INVOICES IN A TIMELY MANNER, MINIMIZE OR ELIMINATE MANUAL INTERVENTION, AND ACHIEVE THE GOAL OF 100% ELECTRONIC INVOICING.
3. EXECUTION.
3.A. COMMANDERS INTENT. TO INFORM, INSTRUCT AND FACILITATE THE IMPLEMENTATION OF RECENT WAWF FUNCTIONALITY ENHANCEMENTS TOWARDS IMPROVING THE USMC ELECTRONIC INVOICING ENTERPRISE.
3.B. CONCEPT OF OPERATIONS. THE ENHANCEMENTS LISTED IN PARA 4. WILL GREATLY IMPROVE WAWF EFFICIENCY AND EFFECTIVENESS. USERS MAY ACCESS THE WAWF TRAINING SITES LISTED IN PARA 5 IN ORDER TO REVIEW USER GUIDES AND GAIN INFORMATION OF NEW ENHANCEMEENTS.
4. ACTION.
4.A. COMMANDERS SHALL IMMEDIATELY CONTACT ALL DULY APPOINTED ACCOUNTABLE OFFICIALS AUTHORIZED TO ACCEPT OR CERTIFY MISCELLANEOUS PAYMENTS CHARGEABLE TO THE MARINE CORPS AND COMMUNICATE THE REQUIREMENT TO PROCESS ALL MISCELLANEOUS INVOICES NOT EXEMPT IAW PARA 4.F. VIA WAWF-MP PAYABLE TO EITHER OF THE FOLLOWING CATEGORIES.
4.B. FEDERAL ENTITY CITING AN SSN.  EXAMPLES ARE FEDERAL EMPLOYEES, MILITARY MEMBERS OR RETIREES.
4.C. NON-FEDERAL ENTITY CITING A FIVE-CHARACTER COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE.
4.D. NON-FEDERAL ENITY CITING A BUSINESS TAXPAYER IDENTIFICATION NUMBER (TIN).
4.E. NON-FEDERAL ENTITY CITING AN INDIVIDUAL SSN. 
4.F. BY 1 APR 2009, ALL MISCELLANEOUS PAYMENTS CHARGEABLE TO A GENERAL FUND EXECUTED IN THE STANDARD ACCOUNTING AND BUDGET REPORTING SYSTEM (SABRS) SHALL BE SUBMITTED VIA WAWF-MP.  EXCEPTIONS TO THIS POLICY SHOULD BE SUBMITTED TO DIRECTOR, MARINE CORPS FINANCIAL EVALUATION AND ANALYSIS TEAM (MCFEAT) FOR REVIEW AND ADJUDICATION. 
4.G. HQMC WILL LEVY A COMMAND OPERATING BUDGET TAX FOR EACH UNIQUE LINE OF ACCOUNTING PAID ON MISCELLANEOUS INVOICES NOT SUBJECT TO AN EXEMPTION OUTLINED BY PARA 4.F. AND SUBMITTED MANUALLY AFTER 1 MAY 2009.  THE TAX WILL BE EQUIVALENT TO THE DFAS BILL RATE CHARGED TO THE MARINE CORPS FOR PROCESSING MANUAL INVOICES.  THE FY09 DFAS RATE FOR PROCESSING MANUAL INVOICES IS $23.62 VERSUS $4.51 ELECTRONIC.
4.H. CONTRACTING OFFICERS OR USMC CONTRACTOR REPRESENTATIVES SHALL ENCOURAGE ALL ELECTRONIC DOCUMENT INTERCHANGE (EDI) AND WEB VENDORS UNDER CONTRACT TO ELECTRONICALLY ATTACH FILES SIMULTANEOUSLY TO INVOICES AND RECEIVING REPORTS WHEN INVOICING FOR GOODS/COMMODITIES.
THE ATTACHMENT FILE SIZE LIMIT IS TWO MEGABYTES, BUT WAWF ALLOWS AN UNLIMITED NUMBER OF FILES AS ATTACHMENTS.
4.I. CONTRACTING OFFICERS OR USMC CONTRACTOR REPRESENTATIVES SHALL ENCOURAGE ALL VENDORS UNDER CONTRACT TO PROVIDE RADIO FREQUENCY IDENTIFICATION (RFID) DATA IN RECEIVING REPORTS, AND GOVERNMENT ACCEPTORS TO FILL OUT THE UNIQUE IDENTIFICATION (UID) AND EMBEDDED UID PACK/UNPACK INFORMATION.
4.J. CONTRACTING OFFICERS OR USMC CONTRACTOR REPRESENTATIVES SHALL ENCOURAGE ALL VENDORS UNDER CONTRACT TO COMPLETE THE UID INFORMATION FOR WARRANTIES ON RECEIVING REPORTS, AND GOVERNMENT ACCEPTORS TO VALIDATE THE WARRANTY SETTING FOR EACH LINE ITEM UID.
5. ADMINISTRATION AND LOGISTICS.  COMMANDS AND USMC VENDORS MAY PREPARE USERS BY ACCESSING THE WAWF TRAINING SITES AT HTTPS:
6. COMMAND AND SIGNAL. THIS IS A COORDINATED EFFORT WITH SUPPORT PROVIDED BY ASST DEPUTY COMMANDANT, PROGRAMS AND RESOURCES, CODE RF; HQMC NSTALLATIONS AND LOGISTICS, CODE LB; AND THE EBUSINESS PROGRAM OFFICE (PM TFITS, PG-10, MARCORSYSCOM).
6.A. HQMC (PR) IS RESPONSIBLE FOR POLICY AND GUIDANCE FOR WAWF-MP. MCFEAT WILL PUBLISH A MANAGEMENT REPORT OUTLINING METRICS CONCERNING MANUAL INVOICES INDUCTED BY COMMAND SUBJECT TO THE PROVISIONS OF MANDATING WAWF-MP USE.
6.B. HQMC (LB) IS RESPONSIBLE FOR POLICY AND GUIDANCE FOR WAWF-RA.
6.C. THE EBUSINESS PROGRAM OFFICE IS RESPONSIBLE FOR TECHNICAL, IMPLEMENTATION AND TRAINING ASSISTANCE/SUPPORT.
6.D. MCFEAT PERSONNEL HAVE CONDUCTED TRAINING AT THE MAJOR COMMAND LEVEL TO ADDRESS CURRENT WAWF FUNCTIONALITY.  IF ADDITIONAL TRAINING IS REQUIRED, PLEASE CONTACT MCFEAT POC BELOW.
6.E. THE HQMC (PR) POC IS MR. DAVE GARZA, DIRECTOR, MCFEAT, 816-926-1418, DSN 465. THE HQMC (LB) POC IS MR. LARRY RICE, WAWF TEAM LEADER, I&L CONTRACTS ( CODE LB), 703-695-6590 EXT. 2556, DSN 225. THE MARCORSYSCOM POINT OF CONTACT FOR WAWF IS CIV JARRET S. KUHFAHL PO-TFITS, EBUSINESS OFFICE, 703-432-4130.
7.  RELEASE AUTHORIZED BY SES CHARLES E. COOK III, ASST. DEPUTY COMMANDANT,RESOURCES DEPARTMENT.//