R 290829Z Dec 08
UNCLASSIFIED//
MARADMIN 738/08
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/THE LEAN SIX SIGMA PILOT PROGRAM TO ACCELERATE INDIVIDUAL MOBILIZATION AUGMENTEE (IMA) INDIVIDUAL READY RESERVE (IRR) VOLUNTARY ACTIVATION PROCESS FOR THE OPERATING FORCES ISO THE GLOBAL WAR ON TERRORISM (GWOT)//
REF/A/MSGID:MEMO/CMC WASHINGTON DC MRA /YMD:20080401//
REF/B/MSGID:MEMO/SECDEF WASHINGTON DC/YMD:20070119//
REF/C/MSGID:DOC /FY08 NDAA, SECTION 515/YMD:20080301//
REF/D/MSGID:DOC/CMC WASHINGTON DC/YMD:20060308//
REF/E/MSGID:MSG/CMC WASHINGTON DC/YMD:20040227//
REF/F/MSGID:DOC/CMC WASHINGTON DC/YMD:20011022//
REF/G/MSGID:DOC/CMC WASHINGTON DC/YMD:19900215//
REF/H/MSGID:DOC/SECNAV WASHINGTON DC/YMD:20070914//
REF/I/MSGID:MSG/CMC WASHINGTON DC/YMD:20040802//
REF/J/MSGID:MSG/CMC WASHINGTON DC/YMD:20070405//
REF/K/MSGID:DOC/CMC WASHINGTON DC/YMD:20080808//
REF/L/MSGID:DOC/CMC WASHINGTON DC/YMD:19990310//
NARR/REF A IS THE LEAN SIX SIGMA CHARTER. REF B IS SECDEF MEMO
CATEGORIZING ACTIVATION ORDERS WRITTEN UNDER 12301 (D) AS ADOS-CO
ORDERS. REF C IS PUBLIC LAW 110-181 (FY2008 NDAA, SECTION 515;
ADVANCE NOTIFICATION OF DEPLOYMENT). REF D IS MCO 1001.62,
INDIVIDUAL MOBILIZATION AUGMENTEE(IMA) PROGRAM. REF E IS MARADMIN
091/04 DIRECTING UNITS TO SUBMIT INDIVIDUAL MANPOWER REQUIREMENTS
VIA THE MCMPS(MRTM). REF F IS MCO 1001.59 ADSW ORDER. REF G IS
MCO 5216.19 ADMINISTRATIVE ACTION FORMS. REF H IS SECNAVINST 6120.3,
PERIODIC HEALTH ASSESSMENT FOR INDIVIDUAL MEDICAL READINESS. REF I
IS MARADMIN 335/04 POLICY FOR MANAGING RESERVIST ACTIVATED ISO THE
GWOT. REF J IS MARADMIN 341/07. REF K IS MCO 6110.3 MARINE CORPS
BODY COMPOSITION AND MILITARY APPEARANCE PROGRAM. REF L IS MCO
P1001.1J MARINE CORPS RESERVE ADMIN MANUAL.//
POC/R. H. BARTLETT/LTCOL/CMC (MMFA)/-/TEL:703-432-9177
/EMAIL:ROBERT.BARTLETT@USMC.MIL//
GENTEXT/REMARKS/1. PURPOSE.  THE PURPOSE OF THIS MARADMIN IS TO
ANNOUNCE THE ESTABLISHMENT OF A PILOT PROGRAM TO TEST AND ANALYZE
THE RECOMMENDATIONS OF THE JULY 08 INDIVIDUAL AUGMENT (IA) WORKING
GROUP TASKED TO DECREASE THE ACTIVATION TIMELINE AND ACCELERATE THE
PROCESS FOR ACTIVATION OF IMA AND IRR VOLUNTEERS.
2.  BACKGROUND
2.A.  PER REF A, THIS SPECIFIC LEAN SIX SIGMA (LSS) PROJECT WAS
APPROVED BY DC, M&RA TO REVIEW THE ACTIVATION PROCESS FROM A
MARINE'S INITIAL REQUEST TO THE RECEIPT OF ACTIVATION ORDERS.  THE
PROJECT WILL IDENTIFY AREAS OF IMPROVEMENT TO REDUCE THE TIME
REQUIRED TO PROCESS IRR AND IMA MARINES VOLUNTEERING FOR ACTIVATION
IN SUPPORT OF THE GWOT.
2.A.1.  SINCE THE LSS PROJECT CONCEPTION, HQMC (M&RA) INTRODUCED
CHANGES TO ACCELERATE THE ACTIVATION PROCESS.
2.A.1.A.  DC, M&RA HAS BEEN DELEGATED THE AUTHORITY TO ACTIVATE
MARINES VOLUNTEERING FOR SERVICE ISO GWOT VICE THE SECRETARY OF
THE NAVY PER REF B.
2.A.1.B.  MARINES VOLUNTEERING FOR ACTIVATION MAY WAIVE THE 30-DAY
NOTIFICATION OF ACTIVATION REQUIRED IN REF C.
2.A.2.  ADDITIONALLY, THE SUBMISSION REQUIREMENT FOR IMA MARINES
ASSIGNED TO I, II, & III MEF HAS ALSO BEEN MODIFIED TO FURTHER
SUPPORT THE OPERATING FORCES.  HQMC REDUCED THE LENGTHY
JUSTIFICATION PROCESS TO ACTIVATE MARINES AND HAS AUTHORIZED ALL MEF
IMA MARINES TO BE APPROVED FOR AN INITIAL 18 MONTHS ACTIVATION
CONTINGENT UPON PROPER JOINING OF A MARINE TO AN IMA BILLET
IDENTIFICATION CODE (BIC) IN MCTFS AND SCREENING BY THE MEF FOR ANY
REQUIRED WAIVERS.
2.B.  THE PILOT PROGRAM WILL COMMENCE ON THE DATE OF RELEASE OF THIS
MARADMIN.  THE INITIAL TIMELINE TO CONDUCT THIS PROJECT AND COLLECT
RELEVANT DATA IS 60 DAYS FROM THE DATE OF THIS MARADMIN.  AS
NECESSARY, THE TIMELINE MAY BE EXTENDED ANOTHER 60 DAYS IN ORDER TO
MAKE A MORE ACCURATE DETERMINATION FROM THE RESULTS OF TREND
ANALYSIS.
2.C.  THE RESULTS OF THE PILOT PROGRAM WILL BE BRIEFED TO DC, M&RA
AND USED TO PUBLISH A COMPREHENSIVE MARADMIN OUTLINING THE
ACTIVATION PROCESS FOR IRR AND IMA VOLUNTEERS, AS WELL AS TRAINING
REQUIREMENTS FOR COMMANDS.
3.  PILOT PROGRAM.  THE PILOT PROGRAM IS DESIGNED TO MONITOR THE
ACTIVATION PROCESS FOR THE OPERATING FORCES REQUESTING ACTIVATION OF
IMA/IRR MARINES USING ADOS-CO (CONTINGENCY) FUNDING.  THE TEST GROUP
COMMANDS INCLUDE: MARCENT, MARFORPAC, MARFORCOM, I MEF, II MEF, AND
III MEF.  THE FOLLOWING PARAMETERS HAVE BEEN SET FORTH FOR THE PILOT
PROGRAM:
3.A.  TEST GROUP POPULATION.
3.A.1.  IMA/IRR MARINES WHO DO NOT REQUIRE WAIVERS FOR ACTIVATION OR
DO NOT HAVE EXTENUATING CIRCUMSTANCES THAT MAY REQUIRE ADDITIONAL
RESEARCH PRIOR TO AUTHORIZING A MARINE FOR 12301(D) ACTIVATION
ORDERS.
3.A.2.  MARINES OF THE RESERVE COMPONENT IN THE CATEGORY OF EITHER
IRR OR IMA.  THE COMMAND'S IMA STRUCTURE, BY GRADE, WILL BE FILLED
AND REQUESTED FOR ACTIVATION PRIOR TO SUBMITTING REQUESTS FOR IRR
MARINE ACTIVATION AT THE SAME GRADE.
3.A.3.  MARINES IN THE IMA WHO ARE MEMBERS OF A COMMAND LISTED IN
PARAGRAPH 3 ABOVE OR MARINES IN THE IRR REQUESTING VOLUNTEER
ACTIVATION WITH A COMMAND LISTED IN PARAGRAPH 3 ABOVE.
3.A.4.  PER REF D, MEMBERS WHO ARE REQUESTING ACTIVATION TO AN IMA
REQUIREMENT MUST BE PROPERLY JOINED TO THE UNIT AND MUST BE ASSIGNED
TO THE IMA BIC AS NOTED IN MCTFS IN ORDER TO BE ACTIVATED.
3.A.5.  IRR MEMBERS WHO VOLUNTEER WILL RECEIVE ACTIVATION ORDERS
BASED ON APPROVED OPERATIONAL REQUIREMENTS.
3.A.6. ORDERS FOR IMA WILL BE WRITTEN FOR 18 MONTHS AND ON A CASE BY
CASE BASIS, MAY BE WRITTEN FOR UP TO A 24-MONTH PERIOD BASED UPON
THE BILLET.
3.B. REQUIREMENTS. IOT ACTIVATE MEMBERS OF THE IMA, IMA BILLETS MUST
BE SUBMITTED VIA THE MANPOWER REQUIREMENTS TRACKING MODULE (MRTM)
PER REF E AND IDENTIFIED SPECIFICALLY BY THEIR ASSOCIATED BICS.
3.B.1.  REQUIREMENTS FOR IMA WILL BE WRITTEN FOR 18 MONTHS AND, ON A
CASE BY CASE BASIS REQUIREMENTS MAY BE WRITTEN FOR UP TO 24 MONTHS
BASED ON THE BILLET.
3.B.2.  JUSTIFICATION TO RECEIVE FUNDING FOR ADOS-CO ORDERS MUST BE
IAW REF F AND THE PURPOSE FOR THE FUNDING MUST BE IN SUPPORT OF THE
CURRENT CONTINGENCY.
3.B.3.  THE JUSTIFICATION BLOCK IN MRTM FOR EACH IMA REQUIREMENT WILL
SIMPLY STATE 'ISO OF OIF/OEF'
3.C.  SCREENING CRITERIA.
3.C.1.  REQUESTS FOR IMA/IRR MARINES WILL BE SUBMITTED USING BOTH AN
AA FORM, PER REF G, AND VIA MCMPS.  ALL AA FORMS WILL BE SCANNED AND
SUBMITTED VIA EMAIL THROUGH THE CHAIN OF COMMAND.  THE MARFOR WILL
SUBMIT THE SCANNED/EMAILED AA FORM (NAVMC 10274) TO HQMC (MMFA)
ORGANIZATIONAL MAILBOX: FORCE_AUGMENTATION@USMC.MIL. A SAMPLE AA
FORM IS LOCATED ON THE M&RA WEBSITE.  MARINES LOOKING FOR THE SAMPLE
AA FORM DUTY ARE DIRECTED TO THE WWW.MANPOWER.USMC.MIL WEBSITE THEN
SELECT THE FORCE AUGMENTATION CELL (FAC) LINK.
3.C.2.  NOMINATING COMMANDS MUST SCREEN POTENTIAL IMA AND IRR MEMBERS
TO ENSURE THEY MEET THE FOLLOWING CRITERIA, AND INCLUDE THE BELOW
INFORMATION ON THE REQUIRED AA FORM:
3.C.2.A.  RESERVE EXPIRATION OF CURRENT CONTRACT (RECC). RESERVE
MARINES WHO DO NOT HAVE A CONTRACT THAT ENCOMPASSES THE DATES
REQUESTED FOR ACTIVATION ARE AUTHORIZED ADOS ORDERS UP TO 2 WEEKS
PRIOR TO THEIR RECC.
3.C.2.B.  MANDATORY REMOVAL DATE (MRD).  THIS DATE STATES THE MARINE
MUST BE SEPARATED FROM AN ACTIVE STATUS, DISCHARGED, OR RETIRED
UNDER LAW.  WHEN A MARINE HAS A MRD, THE REQUESTED ORDERS END DATE
MUST BE 30 DAYS PRIOR TO THE MRD.
3.C.2.C.  PHYSICAL HEALTH ASSESSMENT (PHA).  PER REFS F & H, MARINES
MUST BE PHYSICALLY FIT AND NOT HAVE ANY AILMENT THAT WOULD PRECLUDE
THEM FROM WORKING 30 OR MORE CONSECUTIVE DAYS WHILE ON ORDERS.
THEREFORE, AN IMA MEMBER MUST HAVE COMPLETED A PHA WITHIN THE LAST
TWO YEARS SHOWING THEY ARE PHYSICALLY FIT FOR ACTIVE DUTY.  IRR
MEMBERS WHO ARE UNABLE TO OBTAIN A PHA PRIOR TO ACTIVATION WILL HAVE
ONE COMPLETED AT THE DEPLOYMENT PROCESSING CENTER (DPC) UPON
ACTIVATION.
3.C.2.D.  HUMAN IMMUNODEFICIENCY VIRUS (HIV).  AN IMA MEMBER MUST
HAVE COMPLETED AN HIV TEST WITHIN THE LAST 12 MONTHS.  AN IRR MEMBER
WILL HAVE AN HIV SCREENING COMPLETED AT THE DPC UPON ACTIVATION.
3.C.2.E.  TOTAL ACTIVE DUTY POINTS.  DETERMINE THE TOTAL ACTIVE DUTY
POINTS PRIOR TO ACTIVATION AND UPON COMPLETION OF REQUESTED
ACTIVATION PERIOD.  IF THE MARINE EXCEEDS 16 YEARS OF CUMULATIVE
ACTIVE DUTY THEN, PER REF I AND J, A 16-YEAR WAIVER REQUEST MUST BE
PROVIDED WITH THE AA FORM.  MARINES REQUIRING A WAIVER WILL NOT BE
TRACKED IN THE PILOT PROGRAM AND ARE STILL ELIGIBLE FOR ACTIVATION
ORDERS.
3.C.2.F.  HEIGHT AND WEIGHT STANDARDS.  MEMBER MUST MEET HEIGHT AND
WEIGHT STANDARDS PER REF K.
3.C.2.G.  PLACE FROM WHICH ENTERED TO ACTIVE DUTY (PLEAD).  IOT
RECEIVE ACTIVATION ORDERS, A VALID PHYSICAL MAILING ADDRESS MUST BE
POSTED IN MARINE CORPS TOTAL FORCE SYSTEM (MCTFS).  POST OFFICE
BOXES AND COMMERCIAL MAILBOX SERVICES (E.G. MAIL BOXES, ETC. AND THE
UPS STORE) WILL NOT BE ACCEPTED.
3.C.2.H.  GRADE SELECTED. PER REF L, RANK SUBSTITUTION IS AUTHORIZED
FOR SELECTED GRADES.  MARINE COLONELS AND SGTMAJ/MGYSGT MUST SERVE
IN A BILLET EQUIVALENT TO THEIR GRADE.  THEREFORE, ENSURE MARINES
WHO HAVE BEEN SELECTED FOR THE NEXT HIGHER GRADE ARE ELIGIBLE TO
FILL THE REQUESTED BILLET.
3.C.2.I.  ADVANCE NOTIFICATION OF DEPLOYMENT STATEMENT.  IAW REF C,
RESERVE MARINES ARE REQUIRED TO BE NOTIFIED OF ACTIVATION AT A
MINIMUM OF 30-DAYS PRIOR TO THEIR ORDERS BEGIN DATE.  THE DEPUTY
ASSISTANT SECRETARY OF THE NAVY (ASN) HAS AUTHORIZED MARINES
VOLUNTEERING FOR ACTIVATION TO WAIVE THE 30-DAY NOTIFICATION.
THEREFORE, IRR/IMA MEMBERS WHO DESIRE TO WAIVE THE 30-DAY
NOTIFICATION MUST SIGN A STATEMENT ACKNOWLEDGING THE REQUEST TO
WAIVE THE 30-DAY NOTIFICATION.
3.C.2.J.  VOLUNTEER ACTIVATION STATEMENT.  TO BE ISSUED 12301(D),
MARINES MUST VOLUNTEER FOR ACTIVATION.
4.  ACTION.
4.A.  GAINING FORCE COMMAND.
4.A.1.  MANAGE IMA MEMBERS ASSIGNED TO THEIR COMMAND.
4.A.2.  MAKE SURE ALL SCREENING CRITERIA HAVE BEEN MET AND VERIFIED
AS OUTLINED IN PARAGRAPH 3.C. ABOVE OR ANY ISSUES RESOLVED PRIOR TO
THE SUBMISSION OF THE AA FORM AND NOMINATING THE MARINE VIA THE
MCMPS SOURCING MODULE.
4.A.3.  MANAGE ACTIVATED RESERVE PERSONNEL IN CONSONANCE WITH CMC
OIF/OEF PLANNING GUIDANCE.
4.A.4.  GENERATE AND FORWARD ALL IMA REQUIREMENTS TO HQMC (MMFA) VIA
MCMPS TO ACTIVATE IMA PERSONNEL.
4.A.5.  ENDORSE IMA/IRR AA FORMS AND FORWARD VIA THE APPROPRIATE
CHAIN OF COMMAND TO HQMC (MMFA).
4.A.6.  NOMINATE IMA/IRR MARINES IN MCMPS (MRTM) AFTER THE MARFOR
ENDORSES THE AA FORM.
4.A.7.  A MARINE THAT IS NOT WITHIN HEIGHT/WEIGHT STANDARDS WILL BE
ASSIGNED TO THE BCP, PER REF K, ONCE THE MARINE IS ATTACHED TO THE
GFC.
4.A.8.  IN PROCESS IMA MEMBERS FOR ACTIVATION.
4.A.9.  IDENTIFY AND SUBMIT ACTIVATION TRAINING REQUIREMENTS TO THE
LSS GROUP, ALONG WITH RECOMMENDED CHANGES REGARDING THE ACTIVATION
PROCESS.
4.B.  MARFOR.
4.B.1.  REVIEW AND CERTIFY ALL SCREENING CRITERIA AND QUALIFICATIONS
HAVE BEEN MET OR OUTSTANDING ISSUES RESOLVED PRIOR TO FORWARDING THE
MARINE'S AA FORM TO HQMC (MMFA).
4.B.2.  ENDORSE IMA/IRR AA FORMS AND TO HQMC (MMFA).
4.B.3.  IDENTIFY AND SUBMIT ACTIVATION TRAINING REQUIREMENTS TO THE
LSS GROUP, ALONG WITH RECOMMENDED CHANGES REGARDING THE ACTIVATION
PROCESS.
4.C.  HQMC (MMFA).
4.C.1.  REVIEW NOMINATIONS FOR ACCURACY USING THE CRITERIA SET FORTH
IN PARAGRAPH 4 OF THIS MARADMIN TO MAKE SURE THE MARINE IS QUALIFIED
TO RECEIVE ORDERS, AND VERIFY THE RECEIPT OF AA FORMS BY MAKING AN
ENTRY IN THE COMMENTS SECTION OF THE SNAP MODULE.
4.C.2.  UNQUALIFIED MARINES.
4.C.2.A.  HOLD THE AA FORM IN ABEYANCE FOR MARINES NOT QUALIFIED FOR
ACTIVATION UNTIL THE DISCREPANCIES ARE CORRECTED BY THE GFC.
4.C.2.B.  DENY THE MARINE ACTIVATION VIA THE MCMPS (SNAP) WHEN THE
MARINE WAS SOURCED INTO THE MCMPS (MRTM). PROVIDE DETAILED REMARKS
STATING THE REASON THE MARINE WAS DISAPPROVED FOR ACTIVATION IN
MCMPS (SNAP) MODULE.
4.C.2.C.  MMFA ACTION OFFICERS WILL COORDINATE WITH THEIR RESPECTIVE
MARFOR REPRESENTATIVES TO PROVIDE FURTHER CLARIFICATION ON THE
DISAPPROVAL FOR ACTIVATION.
4.C.3.  QUALIFIED MARINES.
4.C.3.A.  MARINES WHO SUCCESSFULLY PASS THE ACTIVATION SCREENING,
FORWARD THE MARINE'S INFORMATION TO DC, M&RA FOR ACTIVATION APPROVAL.
4.C.3.B.  GENERATE ORDERS FOR THE MARINE APPROVED FOR ACTIVATION.
4.D. MOBILIZATION COMMAND.  MAIL ACTIVATION ORDERS TO IMA/IRR
MARINES.
4.E.  DEPLOYMENT PROCESSING CENTER(DPC).
4.E.1.  IN-PROCESS IRR MEMBERS FOR ACTIVATION AND SEND TAD TO THE GFC
FOR DUTY.
4.E.2.  IDENTIFY AND SUBMIT ACTIVATION TRAINING REQUIREMENTS TO THE
LSS GROUP, ALONG WITH RECOMMENDED CHANGES REGARDING THE ACTIVATION
PROCESS.
4.F.  LSS WORKING GROUP.
4.F.1.  IDENTIFY DATA POINTS TO BE CAPTURED DURING THE PILOT PROGRAM
TO CONDUCT A THOROUGH REVIEW OF THE PROGRAM.
4.F.2.  CONDUCT RANDOM QUALITY CHECKS TO ENSURE COMPLIANCE WITH
REQUIRED SCREENING CRITERIA SET IN THIS MARADMIN.
4.F.3.  DETERMINE IF THE PILOT PROGRAM SHOULD BE EXTENDED.
4.F.4.  CONSOLIDATE TRAINING REQUIREMENTS TO ENHANCE THE COMMANDS
PROFICIENCY WITH THE ACTIVATION PROCESS.
5.  QUESTIONS ON THIS PILOT PROGRAM SHOULD BE DIRECTED TO THE POC,
LTCOL R. H. BARTLETT (MMFA) AT (703) 432-9177.
6.  RELEASE AUTHORIZED BY BGEN J. A. KESSLER, DIRECTOR, MANPOWER
MANAGEMENT DIVISION.//