R 222209Z JAN 09
UNCLASSIFIED//
MARADMIN 0045/09
MSGID/GENADMIN/CMC WASHINGTON DC//
SUBJ/MICROSOFT SHAREPOINT LICENSING, SITE REGISTRATION, AND TEMPLATE LIBRARY//
1. PURPOSE. THIS MESSAGE ANNOUNCES REQUIREMENTS AND PROVIDES COORDINATING INSTRUCTIONS FOR THE PROCUREMENT OF SERVER AND USER LICENSES FOR FUTURE USMC SHAREPOINT SITES, REGISTERING CURRENT USMC SHAREPOINT SITES WITH HQMC C4, AND USING THE USMC SHAREPOINT TEMPLATE LIBRARY.
2. BACKGROUND. NUMEROUS USMC COMMANDS USE VARIOUS MICROSOFT SHAREPOINT PRODUCTS TO CONDUCT BUSINESS AND OPERATIONS. AS THE USMC MOVES TOWARD IMPLEMENTING AN ENTERPRISE SOLUTION AND IMPROVING INFORMATION SHARING, THE REQUIREMENT FOR STANDARDIZING THE USE OF SHAREPOINT SITES EMERGES. THIS REQUIREMENT DRIVES THE NEED TO ENSURE THAT FUTURE USMC SHAREPOINT LICENSES ARE OBTAINED VIA THE SAME AUTHORITY, AND THAT HQMC MAINTAINS A CURRENT REGISTRY OF LICENSED SHAREPOINT SITES. ESTABLISHING A CENTRALIZED REGISTRY WILL PERMIT USMC UNITS TO REFERENCE OTHER UNITS' SITES, AND USE TEMPLATES SUBMITTED TO THE REGISTRY'S TEMPLATE LIBRARY.
3. SCOPE. THE LICENSING REQUIREMENT OF THIS MSG EXTENDS TO ALL USMC UNITS USING OR PLANNING TO USE ANY LICENSED VERSION OF MICROSOFT SHAREPOINT. THE REGISTRATION REQUIREMENT OF THIS MSG EXTENDS TO ALL USMC UNITS USING OR PLANNING TO USE ANY VERSION (INCLUDING THE UNLICENSED VERSION) OF MICROSOFT SHAREPOINT.
4. REQUIREMENTS.
    A. SHAREPOINT LICENSING. ALL USMC UNITS MUST OBTAIN SHAREPOINT LICENSES THROUGH THE MARINE CORPS SOFTWARE ENTERPRISE LICENSE MANAGEMENT SYSTEM (MCSELMS). UNITS THAT PURCHASED LICENSE(S) THROUGH OTHER LICENSING AUTHORITIES OUTSIDE OF MCSELMS ARE NOT REQUIRED TO RENEW LICENSES WITH MCSELMS UNTIL THE CURRENT SOFTWARE ASSURANCE EXPIRES. INFORMATION AND PRICING CAN BE OBTAINED AT MCSELMS WEBSITE HTTPS://MCSELMS.MCSC.USMC.MIL. QUESTIONS ABOUT LICENSING CAN BE SENT VIA EMAIL TO MCSELMSCUSTOMERCARE@USMC.MIL.
    B. SHAREPOINT SITE REGISTRATION. ALL USMC SHAREPOINT SERVER ADMINISTRATORS  MUST REGISTER THEIR SHAREPOINT SITE COLLECTION(S) WITH HQMC C4 WITHIN 30 DAYS. SITE REGISTRATION REQUIRES THAT THE SHAREPOINT SERVER ADMINISTRATOR FROM EACH COMMAND ESTABLISH A MARINE CORPS WORLDWIDE (MCW) ACCOUNT (OFTEN REFERRED TO AS A MCEITS ACCOUNT). UPON ESTABLISHING AN ACCOUNT, THAT PERSON MUST THEN REQUEST ACCESS TO THE HQMC C4 SHAREPOINT SITE REGISTRY.
5. HQMC C4 SHAREPOINT TEMPLATE LIBRARY. TO MINIMIZE DUPLICATIVE EFFORTS IN SHAREPOINT SITE CREATION BY MAXIMIZING TEMPLATE DISTRIBUTION, HQMC C4 MAINTAINS A SHAREPOINT TEMPLATE LIBRARY WITHIN THE SHAREPOINT REGISTRATION SITE.  THE TEMPLATE LIBRARY IS AVAILABLE TO ALL UNIT REPRESENTATIVES HOLDING AN ACTIVE MCW ACCOUNT WHO HAVE REQUESTED ACCESS TO THE HQMC C4 SHAREPOINT REGISTRATION SITE. UNIT SHAREPOINT REPRESENTATIVES ARE ENCOURAGED TO SUBMIT TEMPLATES TO THE LIBRARY AND RETRIEVE AVAILABLE TEMPLATES AS NEEDED.
6. COORDINATING INSTRUCTIONS.
    A. ESTABLISHING A MARINE CORPS WORLDWIDE (MCW) ACCOUNT. FOR THE PURPOSES OF THIS MARADMIN, A MARINE CORPS WORLDWIDE (MCW) ACCOUNT CAN BE REQUESTED BY FOLLOWING THE DIRECTIONS LISTED AT HTTP://WWW.MARINES.MIL/UNITS/HQMC/PAGES/MCWAR.ASPX.
    B. ACCESSING THE EHQMC SHAREPOINT SITE. THE MARINE CORPS SHAREPOINT REGISTRATION AND SHAREPOINT TEMPLATE LIBRARY SITE IS WITHIN EHQMC. ACCESS TO EHQMC CAN BE REQUESTED BY FOLLOWING THE DIRECTIONS LISTED AT HTTP://WWW.MARINES.MIL/UNITS/HQMC/PAGES/MCWAR.ASPX.
    C. REGISTERING A SHAREPOINT SITE. UNIT REPRESENTATIVES IDENTIFIED IN PARAGRAPH 4.B WILL REGISTER THEIR SHAREPOINT SITES BY COMPLETING A REGISTRY SURVEY ONLINE AT HTTPS://EHQMC.USMC.MIL/SITES/MCSHAREPOINTREG/DEFAULT.ASPX. UPON ENTERING THE SITE CLICK "SHAREPOINT SITE REGISTRY" UNDER THE SURVEYS HEADING AND CLICK "RESPOND TO SURVEY" TO COMPLETE THE SURVEY.
    D. UPLOADING AND DOWNLOADING SHAREPOINT TEMPLATES. SUBMIT SHAREPOINT TEMPLATES TO THE HQMC C4 SHAREPOINT TEMPLATE LIBRARY THROUGH THE "TEMPLATE LIBRARY SUBMISSION" LINK LOCATED ON THE REGISTRATION AND TEMPLATE LIBRARY SITE REFERENCED ABOVE. SHAREPOINT TEMPLATES IN THE LIBRARY CAN ALSO BE DOWNLOADED FOR USE. DIRECTIONS FOR UPLOADING TEMPLATES TO SHARE AND DOWNLOADING TEMPLATES TO USE ARE PROVIDED ON THE SITE.
6. POC. FOR ANY QUESTIONS CONTACT MAJ PRASSERTH YANG, C4, DSN 223-3488 COMM (703) 693-3488 EMAIL PRASSERTH.YANG@USMC.MIL.
7.  MARADMIN RELEASE AUTHORIZED BY BGEN G. J. ALLEN, DIRECTOR, C4.//