R 151905Z SEP 08
MARADMIN 516/08
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/FY09 UNRESTRICTED RESERVE COLONEL SELECTIVE RETENTION BOARD//
REF/A/TITLE 10 U.S.C.//
REF/B/SECNAVINST 1420.1B/20060328//
REF/C/MCO P1900.16F/20070606//
REF/D/MSGID:MSG/CMC/150829ZJUL2008//
NARR/REF A IS TITLE 10 U.S.C. REF B IS THE SECNAV INSTRUCTION FOR
PROMOTION, SPECIAL SELECTION, SELECTIVE EARLY RETIREMENT AND
SELECTIVE EARLY REMOVAL BOARDS FOR THE COMMISSIONED OFFICERS OF THE
NAVY AND MARINE CORPS, REF C IS THE MARINE CORPS SEPARATION AND
RETIREMENT MANUAL (MARCORSEPMAN), REF D IS MARADMIN 387/08,
TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE OFFICIAL
MILITARY PERSONNEL FILE (OMPF).//
POC/R. R. UNDERWOOD/COL/CMC(RAP)/TEL:(703) 784-9138/ EMAIL:
ROBERT.R.UNDERWOOD1@USMC.MIL, POC2/J. R. FENTON/MAJ/CMC(MMSR-5)
TEL:(703) 784-9306/EMAIL: JASON.FENTON@USMC.MIL//
GENTEXT/REMARKS/1.  PURPOSE.  THE FY09 UNRESTRICTED RESERVE (UR)
COLONEL SELECTIVE RETENTION BOARD (SRB) WILL CONVENE ON 14 OCT 08
IMMEDIATELY FOLLOWING THE FY10 RESERVE BRIGADIER GENERAL SELECTION
BOARD.  THIS BOARD IS CONVENED IAW SECTION 14704 OF REF A.
2.  BACKGROUND.  IN FEB 08, MARADMIN 122/08 CONVEYED THE STATUS OF
THE RESERVE COLONEL OVERAGE AND THE PLAN TO CORRECT THAT OVERAGE.
IN ORDER TO COMPLY WITH STATUTORY LIMITS AND ENSURE CONTINUED
ADVANCEMENT OPPORTUNITIES FOR OFFICERS OF LOWER GRADES, IT IS
NECESSARY TO IMPLEMENT ADDITIONAL CAREER FORCE CONTROL MEASURES
AS AUTHORIZED. 
3.  INFORMATION.  THE UR INCLUDES THE FOLLOWING RESERVE
CATEGORIES:  SELECTED MARINE CORPS RESERVE (SMCR) UNITS, INDIVIDUAL
MOBILIZATION AUGMENTEE (IMA), INDIVIDUAL READY RESERVE (IRR),
AND ACTIVE STATUS LIST (ASL) OF THE STANDBY RESERVE.  REF A LIMITS
UR COLONELS TO 458; THERE ARE 630 UR COLONELS IN CURRENT INVENTORY.
THE MARINE CORPS MUST COMPLY WITH STATUTORY LIMITS BY FEB 2010.   
    A.  ELIGIBILITY.  ALL UR COLONELS WITH AT LEAST 20 QUALIFYING
YEARS OF SERVICE AT THE TIME THE SRB CONVENES WILL BE CONSIDERED FOR
REMOVAL FROM THE RESERVE ACTIVE STATUS LIST (RASL).  PER REF B,
OFFICERS WHO HAVE AN APPROVED RETIREMENT DATE OR WHO ARE TO BE
INVOLUNTARILY RETIRED UNDER ANY PROVISION OF LAW DURING FY09 AND
FY10 ARE EXEMPT FROM CONSIDERATION BY THE BOARD.  
    B.  BOARD ACTIONS.  OF THE NEARLY 500 OFFICERS ELIGIBLE, THE
SRB WILL SELECT 376 OFFICERS TO REMAIN IN SERVICE.  OFFICERS NOT
SELECTED FOR RETENTION BY THE SRB WILL BE REMOVED FROM THE RASL ON
THE FIRST DAY OF THE SEVENTH MONTH FOLLOWING THE SECRETARY S APPROVAL
OF THE BOARD REPORT. 
    C.  POST-BOARD ACTIONS.  OFFICERS WITH 20 YEARS OF ACTIVE DUTY
WILL BE INVOLUNTARILY RETIRED.  OFFICERS WITH 20 YEARS QUALIFYING
SERVICE WILL BE INVOLUNTARILY TRANSFERRED TO THE RETIRED RESERVE
AWAITING PAY AT AGE 60.  OFFICERS CONSIDERED BY THE SRB BUT NOT
SELECTED FOR RETENTION WILL BE INVOLUNTARILY RETIRED AT THEIR
CURRENT GRADE PROVIDED THEY HAVE SERVED AT LEAST SIX MONTHS IN
THAT GRADE. 
    D.  SANCTUARY. IF AN OFFICER SELECTED FOR REMOVAL BY THE SRB
IS ON ACTIVE DUTY FOR OTHER THAN TRAINING, AND IS WITHIN TWO YEARS
OF OBTAINING AN ACTIVE DUTY RETIREMENT ON THE DAY THAT OFFICER WILL
BE REMOVED FROM THE RASL UNDER SECTION 14704, THAT MEMBER WILL NOT BE
REMOVED FROM THE RASL EARLIER THAN OBTAINING 20 YEARS AND 1 DAY OF
ACTIVE SERVICE UNLESS THE OFFICER S EARLIER REMOVAL IS APPROVED BY
THE SECRETARY OF THE NAVY.
4.  BOARD PREPARATION GUIDANCE.  OFFICERS ARE ADVISED TO AUDIT THEIR
OFFICIAL MILITARY PERSONNEL FILE (OMPF) AND MASTER BRIEF SHEET
(MBS), FITNESS REPORTS, PHOTOGRAPHS, CAREER RETIREMENT CREDIT REPORT
(CRCR), AND RESERVE QUALIFICATION SUMMARY (RQS) PRIOR TO THE
CONVENING DATE OF THE BOARD.  THE ADDITIONAL FOLLOWING GUIDANCE IS
PROVIDED:
    A.  PERSONAL RESPONSIBILITIES.  EACH OFFICER IS PERSONALLY
RESPONSIBLE FOR ENSURING THE ACCURACY AND COMPLETENESS OF HIS OR HER
OMPF AND MBS.  DO NOT DELAY ACCOMPLISHING THIS REVIEW.  REQUESTING
AN OMPF OR MBS, MAILING DELAYS, AND ANY FOLLOW-ON CORRECTIVE ACTION
TAKES TIME.  OFFICERS ARE ADVISED THAT THE OMPF AND MBS ARE
DISTRIBUTED TO THE BOARDROOM IN ADVANCE OF THE CONVENING DATE.  DATA
ON THE HEADER OF THE MBS IS EXTRACTED FROM MCTFS.  IF HEADER DATA IS
INCORRECT OR INCOMPLETE, OFFICERS MUST CONTACT THEIR ADMINISTRATIVE
REPORTING UNIT TO UPDATE MCTFS INFORMATION IN ORDER FOR THE CORRECT
INFORMATION TO APPEAR ON THE MBS.  THEREFORE, IT IS IMPERATIVE THAT
OFFICERS REVIEW THEIR OMPF AND MBS IN A TIMELY MANNER.  IF
DEFICIENCIES, MISSING INFORMATION, OR UNREADABLE DOCUMENTS ARE
PRESENT IN THEIR OMPF, OFFICERS ARE PERSONALLY RESPONSIBLE FOR
CORRECTING THE PROBLEM OFFICIALLY WITH CMC (MMSB-20).  ENSURE
ANY MATERIAL SENT TO CMC (MMSB-20) FOR FILING IN THE OMPF CONTAINS
FULL NAME, GRADE, AND LAST FOUR OF THE SSN PER REF D. 
FOR EXPEDIENT OMPF UPDATES, SCANNED MATERIALS SHOULD BE SUBMITTED VIA
THE MMSB-20 ORGANIZATIONAL MAILBOX USING ATTACHED PDF FILE FORMAT IN
GREYSCALE OR BLACK AND WHITE SCANS.  COLOR SCANNED UPDATE WILL ONLY
DELAY ENTRY OF THE MATERIALS TO THE OMPF.  AFTER CHECKING THEIR
RECORDS, OFFICERS WHO HAVE SPECIFIC CONCERNS ABOUT SOME ASPECT OF
THEIR RECORD MAY CONTACT THE RESERVE AFFAIRS CAREER MANAGEMENT TEAM
(CMT) FOR ASSISTANCE. 
    B.  PHOTOGRAPHS.  AN OFFICIAL PHOTO, TAKEN WITHIN 12 MONTHS OF
THE BOARD'S CONVENING DATE IS REQUIRED TO BE ELECTRONICALLY FILED
IN THE OMPF.  SEE REF D FOR THE SPECIFICATIONS REQUIRED
FOR THE SUBMISSION OF DIGITAL PHOTOS.  PER THE GUIDANCE IN REF D,
OFFICERS WHO ARE DEPLOYED MAY TAKE THE PHOTO IN UTILITIES MINUS THE
UTILITY BLOUSE.  THE TITLE BOARD WILL INCLUDE THE WORD "DEPLOYED"
DISPLAYED PROMINENTLY ACROSS THE TOP OF THE BOARD AS WELL AS ALL
OTHER INFORMATION REQUIRED BY REF D.  FOR THE PURPOSE OF
PHOTO CLARITY, THE PHOTO SHOULD BE TAKEN AGAINST A PLAIN BACKGROUND. 
REF D ANNOUNCED THE UNIFORM FOR THE OFFICIAL PHOTOGRAPHS FOR
FEMALE MARINES AS SERVICE "C" WITH SLACKS.  OFFICERS SHOULD CONFIRM
RECEIPT OF THE PHOTO BY CONTACTING CMC (MMSB-20) OR BY CHECKING THE
MMSB HOMEPAGE.  BE ADVISED THAT ALTHOUGH A PHOTO MAY BE OVER 12
MONTHS OLD, THE PHOTO WILL REMAIN IN THE OMPF UNTIL AN UPDATED PHOTO
IS SUBMITTED.  THEREFORE, WHEN REVIEWING THE MMSB HOMEPAGE, PAY
PARTICULAR ATTENTION TO THE RECEIPT DATE OF THE PHOTO TO ENSURE THE
MOST CURRENT PHOTO SUBMITTED WAS RECEIVED BY CMC (MMSB-20).
OFFICERS DESIRING TO CONFIRM THE DATE OF THE PHOTO FILED IN THE OMPF
SHOULD CALL CMC (MMSB-20).  HARD COPY PHOTOS WILL NOT BE FILED IN
THE OMPF.  GO TO THE MMSB HOMEPAGE FOR ADDITIONAL
GUIDANCE ON THE SUBMISSION OF PHOTOS.
    C.  COMMUNICATION WITH THE BOARD.  EACH OFFICER MAY COMMUNICATE
WITH THE PRESIDENT OF THE BOARD.  BY LAW SUCH PERSONAL
COMMUNICATION MUST BE IN WRITING AND RECEIVED OR HAND-DELIVERED TO
HARRY LEE HALL NO LATER THAN MIDNIGHT (EASTERN TIME) ON THE DAY
BEFORE THE DATE THE BOARD CONVENES.  HOWEVER, REQUEST OFFICERS SUBMIT
SUCH PERSONAL COMMUNICATION TO CMC (MMPR-1) AT LEAST FIVE WORKING
DAYS BEFORE THE DATE THE BOARD CONVENES.  THIS FIVE-DAY PERIOD
PROVIDES CMC (MMPR-1) SUFFICIENT TIME TO REVIEW THE MATERIAL,
RECONCILE DISCREPANCIES.  .
    D.  FORWARDING COMMUNICATIONS TO THE BOARD.  OFFICERS MAY SUBMIT
COMMUNICATIONS VIA U.S. MAIL, PRIORITY OR NEXT DAY PACKAGES, OR FAX.
U.S. MAIL AND PRIORITY AND NEXT DAY U.S. MAIL IS NOT DELIVERED
DIRECTLY TO HARRY LEE HALL, THEREFORE, ANTICIPATE A 2-3 DAY LAG TIME
FOR FURTHER DELIVERY TO HARRY LEE HALL.  COMMERCIAL NEXT DAY
CARRIERS DELIVER DIRECTLY TO HARRY LEE HALL, EXCLUDING WEEKENDS AND
HOLIDAYS.  OFFICERS WITH THE CAPABILITY TO SCAN THEIR DOCUMENTS MAY
SEND THE SCANNED DOCUMENTS VIA E-MAIL DIRECTLY TO THE ORGANIZATIONAL
MAILBOX FOR CMC (MMPR-1).  ENSURE THE E-MAIL SUBJECT LINE READS
"UPDATE MATERIAL FOR THE FY09 USMCR COLONEL SELECTIVE RETENTION
BOARD.  
    E.  UPDATE MATERIAL.  OFFICERS MAY SUBMIT TO THE BOARD ANY
WRITTEN INFORMATION, TO INCLUDE WRITTEN MATERIAL THEY DEEM IMPORTANT
FOR CONSIDERATION.  OMPF MATERIALS SENT DIRECTLY TO THE BOARD
PRESIDENT WILL NOT BECOME PART OF AN OFFICER'S OMPF.  ADDITIONALLY,
UPDATE MATERIAL IS DESTROYED UPON FINAL APPROVAL OF THE BOARD.
ALTHOUGH OFFICERS MAY SUBMIT ANY MATERIAL AS UPDATE MATERIAL,
OFFICERS SHOULD CONTACT CMC (MMSB-30) BEFORE SUBMITTING FITNESS
REPORTS AS UPDATE MATERIAL AND CMC (MMSB-20) FOR ANY OTHER OMPF
MATERIALS.  THIS PROCESS WILL ENSURE AN OFFICER'S OMPF IS
APPROPRIATELY UPDATED.  THE FOLLOWING GUIDELINES APPLY REGARDLESS
OF THE MEANS BY WHICH AN OFFICER SUBMITS MATERIAL, E.G., MAIL, FAX,
E-MAIL, ETC.:
        (1) UPDATE MATERIAL MUST BE IN WRITING AND SUBMITTED UNDER
COVER LETTER WITH THE UPDATE MATERIAL AS ENCLOSURES (A SAMPLE COVER
LETTER IS AVAILABLE AT THE OFFICER PROMOTION HOMEPAGE);
        (2) THE COVER LETTER MUST BE ADDRESSED TO PRESIDENT,
FY10 USMCR COLONEL SELECTIVE RETENTION BOARD (SEE PARAGRAPH 5A FOR
COMPLETE ADDRESS);
        (3) UPDATE MATERIAL MUST BE FROM THE ELIGIBLE OFFICER; AND
        (4) THE OFFICER MUST SIGN THE COVER LETTER.  MATERIAL
SUBMITTED THAT IS NOT IN WRITING, SUBMITTED WITHOUT A SIGNED COVER
LETTER, OR RECEIVED AFTER MIDNIGHT ON THE DAY BEFORE THE DATE THE
BOARD CONVENES WILL NOT BE SUBMITTED TO THE BOARD.
    F.  UPDATE MATERIAL RECEIPT VERIFICATION.  OFFICERS DESIRING TO
VERIFY THAT CMC (MMPR-1) HAS PHYSICALLY RECEIVED UPDATE MATERIAL MAY
DO SO VIA THE OFFICER PROMOTION HOMEPAGE.  OFFICERS ARE REMINDED
THAT UPDATE MATERIAL RECEIVED BY CMC (MMPR-1) TAKES APPROXIMATELY
FIVE WORKING DAYS TO BE REVIEWED AND ENTERED IN THE UPDATE MATERIAL
DATABASE, THEREFORE, OFFICERS SHOULD NOT EXPECT TO SEE THE
INFORMATION AT THE OFFICER PROMOTION HOMEPAGE IMMEDIATELY UPON
RECEIPT BY CMC (MMPR-1).  OFFICERS WHO SUBMIT UPDATE MATERIAL UNDER
THIS FIVE-DAY PERIOD SHOULD CALL CMC (MMPR-1) FOR CONFIRMATION OF
RECEIPT OF THE MATERIAL.
5.  ADDRESSES, POINTS OF CONTACT, AND INTERNET INFORMATION:
    A.  ADDRESS FOR THE PRESIDENT OF THE BOARD:
            PRESIDENT
            FY09 USMCR COLONEL SELECTIVE RETENTION BOARD
            HEADQUARTERS, U.S. MARINE CORPS (MMPR-1)
            HARRY LEE HALL
            17 LEJEUNE ROAD
            QUANTICO, VA 22134-5104
    B.  SELECTIVE RETENTION BOARD POINTS OF CONTACT:
        (1) RESERVE AFFAIRS BRANCH HEAD, COL UNDERWOOD:  DSN
278-9136
        (2) RESERVE AFFAIRS ACTION OFFICER, MAJ WESTERBECK:  DSN
278-9136
        (3) CONFIRM RECEIPT OF MATERIAL, MMPR:  DSN 278-9708/16
        (4) FAX MATERIAL, MMPR:  COMM 703-784-9709/9883 OR DSN
278-9709
        (5) E-MAIL MATERIAL, MMPR:  OFFICERPROMOTIONSECTION@USMC.MIL
    C.  INTERNET INFORMATION.   GO TO WWW.MARINES.MIL, GO TO THE
"CAREER" BOX AT THE BOTTOM OF THE PAGE, SELECT "PROMOTIONS," AND THEN
SELECT "OFFICER PROMOTIONS" TO ARRIVE AT THE OFFICER PROMOTION
HOMEPAGE.  FROM THERE, TO:
        (1) FIND A BLANK RQS TO DOWNLOAD (HQMC VERSION 1-05):
SELECT "FAQS", "SELECTION BOARDS", "WHERE CAN I FIND A BLANK RQS
(RESERVE QUALIFICATION SUMMARY) ON-LINE?", SELECT THE LINK TO THE
MARINE CORPS MOBILIZATION COMMAND (MOBCOM) WEBSITE, THEN SELECT
"RESERVE QUALIFICATION SUMMARY FORM."  OFFICERS CAN ALSO DOWNLOAD
THE RQS AT THE RESERVE AFFAIRS CAREER MANAGEMENT TEAM HOMEPAGE.
UNDER "RELATED LINKS" SELECT RESERVE OFFICER CAREER COUNSELING
(CMT), THEN UNDER "EXTERNAL LINKS" SELECT "RESERVE QUALIFICATION
SUMMARY (RQS)."
        (2) CONSULT WITH A CAREER COUNSELOR AT THE CAREER MANAGEMENT
TEAM BY CALLING 1-877-415-9275 OPTION 5.
        (3) REQUEST AN OMPF OR MBS VIA THE MMSB HOMEPAGE:  UNDER
"RELATED LINKS" SELECT "SUPPORT BRANCH (MMSB)," "OFFICIAL
MILITARY PERSONNEL FILE," AND THEN SELECT "RECORDS REQUEST."
        (4) VERIFY RECEIPT OF DIGITAL PHOTOS VIA THE MMSB HOMEPAGE:
UNDER "RELATED LINKS" SELECT "SUPPORT BRANCH (MMSB)," "OFFICAL
MILITARY PERSONNEL FILE," AND THEN UNDER "ONLINE
APPLICATIONS" SELECT "DIGITAL PHOTO INVENTORY."  NOTE THE ACTUAL
PHOTO WILL NOT BE VIEWABLE, ONLY THE DATE THE PHOTO WAS RECEIVED
WILL BE SHOWN ON THE WEBSITE.
        (5) VERIFY RECEIPT OF FITNESS REPORTS VIA THE MMSB HOMEPAGE:
UNDER "RELATED LINKS" SELECT "SUPPORT BRANCH (MMSB)," "PERFORMANCE
EVALUATION SYSTEM," AND THEN UNDER "ONLINE APPLICATIONS" SELECT
"CHECK YOUR FITNESS REPORT STATUS."
    D.  POINTS OF CONTACT WITHIN PERSONNEL MANAGEMENT SUPPORT BRANCH
(MMSB): 
        (1) RECORDS CORRESPONDENCE SECTION (MMSB-10):  DSN
278-5616/3920 OR TOLL FREE 1-800-268-3710.  SEND OMPF, MBS, OR
PROFILE REQUESTS TO FAX DSN 278-5792 OR E-MAIL REQUESTS TO
SMB.MANPOWER.MMSB@USMC.MIL OR SELECT SMB MANPOWER MMSB ON THE GLOBAL
ADDRESS LISTING (GAL).
        (2) RECORDS MANAGEMENT SECTION (MMSB-20):  FOR PROBLEMS WITH
MISSING OR ILLEGIBLE MATERIAL IN YOUR OMPF, E-MAIL
SMB.MANPOWER.MMSB-20@USMC.MIL OR CALL DSN 278-3950/3952/3974 FOR
ASSISTANCE.
        (3) PERFORMANCE EVALUATION SECTION (MMSB-30):  DSN 278-3989
OR TOLL FREE 1-877-301-9953.
    E.  RESERVE AFFAIRS DIVISION, CAREER MANAGEMENT TEAM (CMT):
COMM 703-784-9130, DSN 278-9130, OR TOLL FREE 1-877-415-9275 (OPTION
5).
    F.  SEPARATION AND RETIREMENT BRANCH (MMSR):  COMM 703-784-9306
OR DSN 278-9306.
5. OFFICERS WHO HAVE QUESTIONS PERTAINING TO THIS MESSAGE MAY CONTACT
COL R. R. UNDERWOOD AT 703-432-9207 OR 703-784-9136.
6. THIS MARADMIN IS APPLICABLE TO THE MARINE CORPS RESERVE.
7. RELEASE AUTHORIZED BY BGEN J. M. LARIVIERE, DIRECTOR, RESERVE
AFFARIS DIVISION.