150829Z JUL 08
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE OFFICIAL
/MILITARY PERSONNEL FILE (OMPF)//
REF/A/MSGID:MSG/CMC MRA MM/200729ZMAR2006//
REF/B/MSGID:MSG/CMC MMIA/200729ZFEB2003//
REF/C/MSGID:MSG/CMC MMSB/111526ZSEP2002//
REF/D/MSGID:MSG/CMC/271002ZSEP2001//
REF/E/MSGID:MSG/CMC/YMD:20070901//
REF/F/MSGID:DOC/MCO P1070.12K/YMD:20000714//
NARR/REF A IS MARADMIN 128/06, NEW EMAIL ADDRESS FOR SUBMISSION OF
DIGITAL PHOTOGRAPHS TO HQMC.  REF B IS MARADMIN 066/03, SUBMISSION
OF OFFICIAL PHOTOGRAPHS FOR DEPLOYED MARINES.  REF C IS MARADMIN
483/02, TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE
OFFICIAL MILITARY PERSONNEL FILE (OMPF).  REF D IS MARADMIN 463/01,
TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE OFFICIAL
MILITARY PERSONNEL FILE (OMPF).  REF E IS MARADMIN 550/07, UNIFORM
FOR OFFICIAL PHOTOGRAPHS. REF F IS MARINE CORPS INDIVIDUAL RECORDS
ADMINISTRATION MANUAL (IRAM).//
POC/D. J. PAYNE/YA2/UNIT:MMSB-20/-/TEL:(703) 784-3974
/EMAIL:DEBBIE.PAYNE@USMC.MIL//
GENTEXT/REMARKS/REMARKS/1.  THE CAPABILITY TO FILE DIGITAL PHOTOS IN
THE OFFICIAL MILITARY PERSONNEL FILE (OMPF) BEGAN IN 2001.  REFS A
THROUGH D ARE PREVIOUS MARADMINS THAT WERE RELEASED WITH
INSTRUCTIONS ON HOW TO PROCESS AND TRANSMIT DIGITAL PHOTOS FOR
FILING IN THE OMPF.  THIS MARADMIN COMBINES ALL PREVIOUS MARADMINS
CONCERNING THE SUBMISSION OF DIGITAL PHOTOGRAPHS TO HQMC (MMSB), AND
HEREBY CANCELS REFS A THROUGH D.  REF E PUBLISHED A REVISION ON THE
OFFICIAL UNIFORM FOR OFFICIAL PHOTOGRAPHS FOR FEMALE MARINES.
INFORMATION CONTAINED IN THIS MARADMIN AS WELL AS IN REF E WILL BE
INCORPORATED INTO A FUTURE RELEASE OF REF F.
2.  SPECIFICATIONS:
    A.  THE DIGITAL PHOTOGRAPH WILL BE A FULL LENGTH COLOR PHOTO, TAKEN
WITH THE MARINE AT 3/4 VIEW.  THE PRESCRIBED UNIFORM IS SERVICE 'C'
FOR MALES, SERVICE 'C' WITH SLACKS FOR FEMALES, AND UTILITIES MINUS
THE UTILITY BLOUSE FOR DEPLOYED MARINES WHO DO NOT HAVE THE SERVICE
'C' UNIFORM, WITH LEFT SHOULDER FORWARD.  THE DIGITAL IMAGE WILL BE
COLOR CORRECTED AND CROPPED AT 4 IN. BY 5 IN., 200 DPI.  MAXIMUM
FILE SIZE CANNOT EXCEED 150 KILOBYTES.  THE IMAGE FILE NAME MUST BE
THE MARINE'S FULL SSN AND MUST HAVE THE EXTENSION '.JPG' AND BE SAVED
AS A JPEG FILE USING A 5 FOR IMAGE QUALITY AND BASELINE (STANDARD)
FORMAT OPTION; EXAMPLE: 123456789.JPG.  FOR THE PURPOSE OF PHOTO
CLARITY, THE PHOTO SHOULD BE TAKEN AGAINST A PLAIN BACKGROUND.
    B.  A TITLE BOARD ON THE PHOTO WILL BE INCLUDED CONTAINING: MARINE'S
LAST NAME, FIRST NAME, MIDDLE INITIAL(S) RANK, PRIMARY MOS, LAST
FOUR OF THE SSN, HEIGHT IN INCHES AND WEIGHT IN POUNDS SEPARATED BY
A SLASH, BODY FAT PERCENTAGE IF IT EXCEEDS HEIGHT/WEIGHT STANDARDS,
DATE PHOTOGRAPH WAS TAKEN (YYYYMMDD), AND ABBREVIATED BILLET
ASSIGNMENT DESCRIPTION AND UNIT (FOR EXAMPLE: S-1 HQSVCN 2D MLG).
FOR THOSE MARINES WHO REQUIRE DISPLAY OF BODY FAT PERCENTAGE,
CERTIFICATION BY THE SENIOR LEADERSHIP (CO/XO/SGTMAJ/1STSGT) OF THE
COMMAND IS REQUIRED PER PARAGRAPH 2002.3E OF REF F. THE MARINE WILL
HAVE IN THEIR POSSESSION A CERTIFICATION FROM THEIR
CO/XO/SGTMAJ/1STSGT, AND THE COMBAT CAMERA'S AND/OR FIELD WILL
INCLUDE IN THE TEXT BOX ON THE PHOTO 'CERTIFIED BY (NAME OF
CO/XO/SGTMAJ OR 1STSGT, COMMAND TITLE)', EXAMPLE: COL I M SMITH, CO,
HQBN, HQMC.  FOR DEPLOYED MARINES THE TITLE BOARD WILL INCLUDE THE
WORD 'DEPLOYED' DISPLAYED PROMINENTLY ACROSS THE TOP OF THE BOARD.
TITLE BOARDS CAN BE DIGITALLY INSERTED IF THE FONT IS LEGIBLE.  
    C.  MMSB WILL NOT ACCEPT PHOTOS FROM THE INDIVIDUAL MARINE.  IT IS
MANDATORY THAT THE SPECIFICATIONS ARE MET.  WHEN SPECIFICATIONS ARE
NOT MET, THE TITLE BOARD AND/OR THE RANK AND RIBBONS ON THE MARINE
UNIFORM MAY NOT BE VISIBLE, WHICH MAY ACTUALLY 'HURT' THE MARINE.
3.  SUBMISSION
    A.  TO ALLOW PROCESSING TIME FOR FILING IN THE OMPF FOR UPCOMING
SELECTION BOARDS, DIGITAL PHOTOGRAPHS MUST BE TRANSMITTED AND
RECEIVED AT CMC (MMSB) AT LEAST 2 WEEKS PRIOR TO THE CONVENING
DATE OF THE APPLICABLE BOARD, AND NOT MORE THAN 12 MONTHS PRIOR TO
THE CONVENING DATE.  PHOTOS ARE VALID FOR ANY SELECTION BOARD
CONVENING WITHIN A 12 MONTH PERIOD OF THE DATE THE PHOTO WAS TAKEN.
    B.  IF DIGITAL PHOTOGRAPHIC EQUIPMENT IS NOT AVIALABLE, A HARD COPY
PHOTO WILL BE SUBMITTED DIRECTLY TO THE PRESIDENT OF THE APPLICABLE
BOARD PER THE GUIDANCE IN REF F FOR POLAROID PHOTOGRAPHS.
    C.  DIGITAL PHOTOGRAPHS TAKEN AT AN AUTHORIZED COMBAT CAMERA SUPPORT
UNIT THAT HAVE AN AUTHORIZED USER ID WILL SUBMIT DIGITAL COLOR
PHOTOGRAPHS ELECTRONICALLY TO CMC (MMSB) AT THE FOLLOWING WEBSITE
ADDRESS:  MMSBCVIC.MMSB.USMC.MIL.  UNIQUE USER ID'S ARE ISSUED TO
THE AUTHORIZED CVIC/CVIU AND ARE NOT TRANSFERRABLE. PASSWORDS MUST BE
CHANGED EVERY 120 DAYS, BUT IT IS SUGGESTED THEY BE CHANGED EACH TIME
SOMEONE LEAVES THE COMBAT CAMERA UNIT. 
    D.  IT IS RECOMMENDED THAT MARINES TRY TO HAVE THEIR PHOTOGRAPHS
TAKEN AT ONE OF THE COMBAT CAMERA UNITS OR DOD PHOTOGRAPHIC UNITS
LISTED ON HTTPS:WWW.MMSB.USMC.MIL WEBSITE. SOME NON-USMC UNITS
MAY CHARGE A FEE-FOR-SERVICE, SO CONTACT THE PHOTOGRAPHIC LAB FIRST.
PHOTOGRAPHS TAKEN AT A LOCATION NOT AUTHORIZED TO SUBMIT DIGITAL
PHOTOGRAPHS ELECTRONICALLY TO CMC (MMSB), MUST BE SUBMITTED BY
EITHER THE MARINES' CO, XO, SGTMAJ, 1STSGT, SENIOR EXECUTIVE, OR
FROM THE COMMAND'S ORGANIZATIONAL MAILBOX.
RESERVE MARINES THAT ARE NOT ATTACHED TO A COMMAND SHOULD CONTACT
MMSB FOR A POC AT THE MARINE CORPS MOBILIZATION COMMAND.  THE
COMMAND REPRESENTATIVE SUBMITTING THE PHOTOGRAPH HAS THE
RESPONSIBILITY TO ENSURE THE PHOTOGRAPH HAS ALL REQUIRED INFORMATION
ON THE TITLE BOARD AND TO ENSURE THE PHOTOGRAPH HAS NOT BEEN
ALTERED.  THE PHOTOS MUST BE SUBMITTED TO THE HQMC (MMSB)
ORGANIZATIONAL MAILBOX FOR PHOTOS AT: MMSB.PHOTO@USMC.MIL (TO SELECT
THE ADDRESS OFF THE GAL, SELECT THE FOLLOWING ADDRESS:
SMB MANPOWER MMSB PHOTO.
4.  ALL MARINES ARE REMINDED THAT THEY ARE INDIVIDUALLY RESPONSIBLE
FOR ENSURING PROMOTION PHOTOGRAPHS ARE PROPERLY TAKEN AND TIMELY
SUBMISSION REQUIREMENTS ARE MET FOR THE APPLICABLE CONVENING
SELECTION BOARDS.  MARINES MAY CONFIRM RECEIPT OF  THEIR DIGITAL
PHOTOGRAPH VIA THE MMSB WEBSITE AT: HTTPS:WWW.MMSB.USMC.MIL.
CLICK ON OFFICIAL MILITARY PERSONNEL FILE/ONLINE
APPLICATIONS/DIGITAL PHOTO INVENTORY.  THE WEBSITE WILL NOT DISPLAY
THE PHOTO ITSELF, ONLY THE DATE THE LAST PHOTO ELECTRONICALLY
SUBMITTED HAS BEEN RECEIVED AT CMC (MMSB).  HARD COPY PHOTOS ARE
SENT DIRECTLY TO THE PRESIDENT OF THE APPLICABLE SELECTION BOARD AND
ARE NOT FILED IN THE OMPF. 
5. FOR FURTHER INFORMATION, THE POINT OF CONTACT IS MS. DEBBIE PAYNE
AT DEBBIE.PAYNE@USMC.MIL, 703-784-3974 OR DSN 278-3974.
6  RELEASE AUTHORIZED BY BGEN J. A. KESSLER, DIRECTOR, MANPOWER
MANAGEMENT DIVISION.//