R 232020Z MAY 05
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
UNCLASSIFIED//
MARADMIN 238/05
MSGID/GENADMIN/CMC WASHINGTON DC RF//
SUBJ/REVISED TEMPORARY ADDITIONAL DUTY (TAD) ORDER FUNDING AND
/ADMINISTRATIVE PROCEDURES FOR MOBILIZED USMC RESERVE PERSONNEL//
REF/A/MARADMIN 045.04/-/-//
REF/B/05/CMC WASHINGTON DC/-//
GENTEXT/REMARKS/SITUATION. THIS MESSAGE IS LABELED MARADMIN XXX-05
FOR ID PURPOSES AND SUPERSEDES REFERENCES A AND B. THIS IS A JOINT
MARADMIN BETWEEN THE DEPUTY COMMANDANT, M&RA AND THE DEPUTY
COMMANDANT, P&R. THIS MESSAGE ESTABLISHES POLICY FOR IMPLEMENTATION
AND PROCEDURAL CHANGES TO RECORD, TRACK AND SETTLE TEMPORARY
ADDITIONAL DUTY (TAD) ORDERS FOR ACTIVATED USMC RESERVE PERSONNEL.
DC, P&R HOSTED A MEETING ON 21-25 MARCH 2005 WHICH RESULTED IN THE
RECOMMENDATION TO CREATE A NEW STAFF, THE MARINE CORPS RESERVE
ACTIVATION TRAVEL SECTION (MCRATS), WHICH WILL FALL UNDER THE
COGNIZANCE OF DC, P&R (RFO) AND ASSUME FUNDING AND ADMINISTRATIVE
RESPONSIBILITY FOR TAD ORDER FUNDING AND ADMINISTRATION FOR
ACTIVATED USMC RESERVE PERSONNEL, TO INCLUDE BOTH SMCR UNITS AND
INDIVIDUAL AUGMENTEES (IA).
2. MISSION. MCRATS, WHICH WILL BE CO-LOCATED WITH THE MOBCOM
DISBURSING OFFICE, ASSUMES RESPONSIBILITY FOR MANAGING THE
OBLIGATIONS AND EXPENDITURES FOR ACTIVATED USMC RESERVE PERSONNEL
IOT PRE-VALIDATE TRAVEL, REDUCE PROBLEM DISBURSEMENTS, AND
ACCURATELY REPORT MONTHLY COSTS TO DC, P&R (RFC).
3. EXECUTION.
3.A. CONCEPT OF OPS
3.A.1. INTENT. DC, P&R INTENDS TO EFFECT AN EFFICIENT AND ORDERLY
TRANSITION OF RESPONSIBILITY FOR THE COST CAPTURING OF TAD ORDERS OF
MOBILIZED RESERVISTS FROM COMMARFORRES (FOR SMCR'S) AND DC, M&RA
(FOR IA'S) TO MCRATS TO ENSURE GREATER ACCURACY AND ACCOUNTABILITY
OF FUNDS AND TO CREATE GREATER EFFICIENCIES IN MANAGING THESE
RECORDS.
3.A.2. CONCEPT OPS. MCRATS WILL ASSUME ACCOUNTABILITY AND
RESPONSIBILITY FOR THE TAD ORDERS FOR ACTIVATED RESERVISTS FROM
COMMARFORRES AND DC, M&RA. DC,M&RA DIR ORDER WRITING ACTIVITIES TO
ENSURE CORRECT STANDARD DOUCMENT NUMBER (SDN)/LINES OF ACCOUNTING
(LOA) IS USED WHEN EXECUTING TAD ORDER MODIFICATIONS/CONCURRENT TAD.
COMMARFORRES AND DC, M&RA PROVIDE SUPPORT TO MCRATS TO ENSURE FULL
ACCOUNTABILITY AND CHANGES TO FY06 SDN/LOA TO REFLECT NEW FUNDING
DATA.
3.B. TASKS.
3.B.1. DC, M&RA
3.B.1.A. COORDINATE WITH MCRATS TO ENSURE ALL FY06 SDN'S/LOA'S HAVE
BEEN CONVERTED TO THE NEW SDN/LOA TO BE MANAGED BY MCRATS.
3.B.1.B. PROVIDE A LIST TO MCRATS OF ALL IRR'S ACTIVATED BY MAILGRAM
AND NOT IN ROWS.
3.B.1.C. ASSUME FUNDING RESPONSIBILITY FOR CONCURRENT TAD/ORDERS
MODIFICATION FROM 1 JUNE 05 THROUGH 30 SEPT 05 ON IA'S ACTIVATED
PRIOR TO 31 MAY 05.
3.B.1.D. ENSURE USE OF NEW MCRATS SDN/LOA FOR ALL IA'S ACTIVATED
AFTER 1 JUNE 05.
3.B.1.E. RELINQUISH FUNDING RESPONSIBILITY FOR ALL IA'S TO MCRATS
EFFECTIVE 1 OCT 05.
3.B.1.F. CONTINUE COORDINATING WITH MOBCOM ORDER WRITING FOR
REQUIREMENTS ONLY. MCRATS WILL COORDINATE WITH MOBCOM ON NEW
SDN/LOA'S.
3.B.1.G. RESPONSIBILITY FOR ORDER WRITING AND FUNDS APPROVAL OF ALL
INDIVIDUAL AUGMENT ORDERS WILL CONTINUE TO RESIDE WITH DC, M&RA
(MPP-60) FOR ALL INDIVIDUAL AUGMENT.
3.B.2. COMMARFORRES
3.B.2.A. ASSIST MCRATS IN CHANGING ALL FY06 SDN'S/LOA'S FROM
COMMARFORRES FUNDING DATA TO THE NEW MCRATS FUNDING DATA.
3.B.2.B. ASSUME FUNDING RESPONSIBILITY FOR CONCURRENT TAD/ORDERS
MODIFICATION FROM 1 JUNE 05 THROUGH 30 SEPT 05 ON SMCR'S ACTIVATED
PRIOR TO 31 MAY 05.
3.B.2.C. ENSURE USE OF THE NEW MCRATS SDN/LOA FOR ALL SMCR'S
ACTIVATED AFTER 1 JUNE 05.
3.B.2.D. RELINQUISH TAD FUNDING RESPONSIBILITY FOR ACTIVATED SMCR
PERSONNEL EFFECTIVE 1 OCT 05.
3.B.2.E. CONTINUE ISSUING TAD ORDERS FOR SMCR'S; HOWEVER, USE MCRATS
NEW FUNDING DATA. SMCR UNITS WHO ACTIVATE RESERVISTS WILL ACCOMPLISH
THE FOLLOWING:
3.B.2.E.1. USE TEMPLATE 5243.
3.B.2.E.2. SELECT THE RESPECTIVE MAJOR SUBORDINATE COMMAND (MSC) IN
THE FUNDING MENU
3.B.2.E.3. SELECT PROGRAM IDENTIFIER (PID) GWT AS THE FUNDING
SOURCE FOR BOTH P&A AND PER DIEM.
3.B.2.E.4. SELECT BEA/BESA -RM/GT - RESERVE MOBILIZATION FOR FUND
APPROVAL.
3.B.2.E.5. ROUTE THE TAD ORDERS AND AWAIT FUND APPROVAL FROM THE MSC.
3.B.2.E.6. AUTHENTICATE TAD ORDERS ONCE APPROVED BY MSC.
3.B.2.F. ACTIVE COMPONENT (A/C) DEPLOYING MARINES, TO INCLUDE I&I
MARINES DEPLOYING WITH SMCR UNITS, WILL CONTINUE TO HAVE THEIR TAD
ORDERS WRITTEN IAW THEIR UNIT ACTIVATION ORDER, THE COMMARFORRES G-1
ADMIN LOI, AND COMMARFORRES COMPT MSG ON FUNDING GUIDANCE ISO OF
MOB. TAD ORDER WRITING ACTIVITIES WILL GENERATE TAD ORDERS FOR A/C
PERSONNEL IN SABRS USING THEIR ORGANIC WCI, BEA/BESA, FUND CODE (FC)
BF, OC/SOC 2130, COST ACCOUNT CODE (CAC) DS31, AND BUDGET REPORTING
CODE (BRC)/SPECIAL INTEREST CODE (SIC) CY0, CA0, PF0, SF0, OR FG0
(FOR FSRG TAD) IN ACCORDANCE WITH REF C.
3.B.2.G. REFER TO PARA 4 FOR FURTHER INSTRUCTIONS.
3.B.3. COMMARFORLANT, COMMARFORPAC, COMUSMARCENT
3.B.3.A. EFFECTIVE 1 JUNE 05, COMMARFORLANT, COMMARFORPAC, AND
COMUSMARCENT ARE NO LONGER AUTHORIZED TO CITE ORGANIC APPROPRIATION
DATA ON CONCURRENT TAD OR TAD ORDER MODIFICATIONS FOR ACTIVATED
RESERVISTS. ALL TAD ORDERS WILL CITE THE SDN/LOA ON THE ORIGINAL
SET OF RESERVE ORDERS WRITING SYSTEM (ROWS) GENERATED ORDERS.
3.B.3.B. CONCURRENT TAD ORDERS/ORDERS MODIFICATIONS THAT WERE
ISSUED PRIOR TO 1 JUNE 05 WILL BE SETTLED WITH THE APPROPRIATION
DATA REFLECTED.
3.B.3.C. A/C DEPLOYING MARINES WILL CONTINUE TO HAVE THEIR TAD
ORDERS WRITTEN IAW THEIR COMMAND'S ORGANIC WCI, BEA/BESA, FC AND SIC.
3.B.3.D. REFER TO PARA 4 FOR FURTHER INSTRUCTION.
3.B.4. MCRATS
3.B.4.A. COORDINATE WITH COMMARFORRES IN CORRECTING FY06 TAD FUNDING
DATA FOR ACTIVATED MARINES.
3.B.4.B. COORDINATE WITH DC, M&RA TO OBTAIN FULL ACCOUNTABILITY OF
IA'S TO INCLUDE IRR'S BROUGHT ON ACTIVE DUTY VIA MAILGRAMS.
3.B.4.C. WORK WITH MOBCOM FINANCE TO PRE-VALIDATE TRAVEL AND ASSIST
IN CORRECTING PROBLEMS WITH FUNDING DATA.
3.B.4.D. ENSURE TIMELY AND ACCURATE OBLIGATIONS AND EXPENDITURES OF
MOBILIZED RESERVIST'S TAD ORDERS. ACCOMPLISH TIMELY OBLIGATIONS BY
ACTIVATING THE ROWS TO SABRS INTERFACE.
3.B.4.E. EXECUTE ROOT CAUSE ANALYSIS OF PROBLEM DISBURSEMENTS.
3.B.4.F. REPORT MONTHLY COSTS TO DC, P&R CONTINGENCY CELL IAW THE
PRESCRIBED FORMAT.
3.B.4.G. CONTINUE TO DETERMINE WAYS TO AUTOMATE AND STREAMLINE THE
RESERVE ACTIVATION PROCESS.
3.B.4.H. MCRATS WILL BE CO-LOCATED WITH THE MOBCOM FINANCE OFFICE.
3.B.4.I. REFER TO PARA 4 FOR FURTHER INSTRUCTION.
3.B.5. MOBCOM FINANCE OFFICE.
3.B.5.A. COORDINATE WITH MCRATS TO PRE-VALIDATE TRAVEL AND ASSIST IN
CORRECTING PROBLEMS WITH FUNDING DATA.
3.B.5.B. MCRATS WILL MAINTAIN CO-LOCATION WITH THE MOBCOM FINANCE
OFFICE REGARDLESS OF THE BRAC OUTCOME.
3.B.5.C. REFER TO PARA 4 FOR FURTHER INSTRUCTION.
4. ADMINISTRATION AND LOGISTICS
4.A. COORDINATING INSTRUCTIONS.
4.A.1. EFFECTIVE 1 JUNE 2005, COMMARFORRES SMCR UNITS WILL ISSUE AN
ORIGINAL SET OF ROWS ACTIVATION ORDERS WITH THE MCRATS SDN/LOA FOR
ACTIVATING SMCR'S.
4.A.2. EFFECTIVE 1 JUNE 2005, DC, M&RA WILL DIRECT MOBCOM TO ISSUE
AN ORIGINAL SET OF ROWS ACTIVATION ORDERS FOR NEWLY ACTIVATED IA'S
AND WILL HAVE THEM CITE THE NEW MCRATS SDN/LOA.
4.A.3. TRAVEL SETTLMENTS TO DISBURSING:
4.A.3.A. FOR ACTIVATED SMCRS:
4.A.3.B. FOR FY05, ALL SMCR TRAVEL SETTLMENTS, REGARDLESS OF
SDN/LOA, WILL BE FORWARDED TO:
USMCR ACTIVATION TRAVEL SECTION
15430 ANDREWS ROAD
BLDG 605
KANSAS CITY, MO 64147-1219
DSN 894-3760 COMM 816-843-3760
FAX DSN 894-3788 COMM 816-843-3788
E-MAIL MOBCOM.FINANCE.DEMOB@USMC.MIL
4.A.3.C. EFFECTIVE WITH FY06 FUNDING DATA, SDN'S FOR ALL ACTIVATED
SMCR'S WILL BEGIN WITH M00091.
4.A.3.D. EFFECTIVE 1 OCT 05, ALL TRAVEL CLAIMS FOR ACTIVATED
RESERVISTS, REGARDLESS OF SDN/LOA, WILL BE SENT TO THE ADDRESS
IDENTIFIED IN PARA 4.A.3.B.
4.A.4. IA'S:
4.A.4.A. FOR FY05, IF THE ORIGINAL ROWS ORDERS SDN FOR AN IA STARTS
WITH A UIC OTHER THAN M00091, LOCAL DISBURSING OFFICES WILL CONTINUE
TO SETTLE THESE CLAIMS.
4.A.4.B. FOR FY05, IF THE ORIGINAL ROWS ORDERS SDN STARTS WITH
M00091, SUBMIT THESE TRAVEL SETTLMENTS (BOTH PARTIAL AND FINAL) TO:
USMCR ACTIVATION TRAVEL SECTION
15430 ANDREWS ROAD
BLDG 605
KANSAS CITY, MO 64147-1219
DSN 894-3760 COMM 816-843-3760
FAX DSN 894-3788 COMM 816-843-3788
E-MAIL MOBCOM.FINANCE.DEMOB@USMC.MIL
4.A.4.C. EFFECTIVE WITH FY06 FUNDING DATA, SDN'S FOR ALL IA'S WILL
BEGIN WITH M00091.
4.B. LOGISTICS
4.B.1. TABLE LOADS, UIC, FIP AND BEA/BESA DATA HAVE BEEN COORDINATED
WITH DC P&R (RFM) AND MCRATS.
4.B.2. ROWS TABLE LOADS HAVE BEEN ACCOMPLISHED BY MCRATS AND
COMMARFORRES.
5. COMMAND AND CONTROL
5.A. MCRATS - COORDINATE WITH MCRATS ON ANY SPECIFIC
BUDGETING/EXECUTION QUESTIONS OR NEW SDN/LOA QUESTIONS:
5.A.1. CHARLES.SICKELS@USMC.MIL, DSN 894-3763/3764 COMM
816-843-3763/3764
5.A.2. KEVIN.D.WILLIAMS@USMC.MIL, DSN 894-3763 COMM 816-843-3763
5.A.3. CRAIG.MORATZ@USMC.MIL, DSN 894-3764 COMM 816-843-3764
5.A.4. FAX NUMBER DSN 894-3788 OR COMM 816-843-3788
5.B. CMC DC, P&R - COORDINATE WITH MGYSGT HADDIX ON ANY DISBURSING
RELATED QUESTIONS.
5.B.1. GALLANTRA@HQMC.USMC.MIL, DSN 222-5376 COMM 703-692-5376
5.B.2. MIKEBC@HQMC.USMC.MIL, DSN 222-4771 COMM 703-692-4771
5.B.3. HADDIXTG@HQMC.USMC.MIL, DSSN 224-4981 COMM 703-694-4981
5.C. CMC (DC, M&RA) COORDINATE WITH CWO-5 GIDDINGS ON ANY ORDERS
WRITING QUESTIONS - GIDDINGSC@MANPOWER.USMC.MIL DSN 278-9044 COMM
703-784-9044//