UNCLAS 231809Z MAR 07
CMC WASHINGTON DC(UC)
AL MARADMIN(UC)
MARADMIN
MARADMIN 222/07
MSGID/GENADMIN/CMC WASHINGTON DC L LP//
SUBJ/SUPPLY POLICY CLARIFICATION FOR CONSOLIDATED
/MEMORANDUM RECEIPT (CMR) SYSTEM FILES//
REF/A/MSGID:ALMAR 229-95/CMC WASHINGTON DC/020102ZAUG1995//
REF/B/MSGID:MARADMIN 408-05/CMC WASHINGTON DC/011851ZSEP2005//
NARR/REF A PROVIDED SUPPLY POLICY CLARIFICATIONS THAT WERE PUBLISHED
WITH THE INTRODUCTION OF ATLASS PHASE I. REF B ANNOUNCED THE
DESIGNATION OF ATLASS I, VERSION 4.0.1, AS THE MARINE CORPS-WIDE
STANDARD USING UNIT SUPPLY OPERATIONS SYSTEM.//
POC/J.W. LOVELIDGE/CWO5/L, LPC-2/LOC:WASHINGTON DC/TEL:DSN 225-8934
/EMAIL:JOHN.W.LOVELIDGE@USMC.MIL//
POC/M.D. PEEPLES/MGYSGT/PM-LIS MCSC MCLB/LOC:ALBANY, GA
/TEL:DSN 567-7396/EMAIL:MARK.PEEPLES@USMC.MIL//
GENTEXT/REMARKS/1.  THE PURPOSE OF THIS MSG IS TO CHANGE POLICY THAT
WAS PUBLISHED IN REF A IOT REESTABLISH ENTERPRISE-WIDE VISIBILITY OF
SERIALIZED EQUIPMENT DATA WITH THE SASSY DATABASES AND SUBSEQUENT
REPOSITORIES OF THAT DATA.  THIS MESSAGE WILL PROVIDE CURRENT POLICY
AND GUIDANCE RELEVANT TO THE MANAGEMENT OF LOGISTICS SYSTEM FILES
WHICH DOCUMENT AND RECORD SUB-CUSTODY DATA.
2.  SITUATION.  IN JAN 95, AN ASSET TRACKING LOGISTICS AND SUPPLY
SYSTEM (ATLASS) PROCESS ACTION TEAM MET TO DISCUSS POLICY
CLARIFICATIONS TO BE PUBLISHED BASED ON THE CAPABILITIES THAT THE
NEWLY FIELDED ATLASS PHASE I PROVIDED.  ONE OF THOSE CLARIFICATIONS
DEALT WITH THE REPORTING UNIT ALLOWANCE FILE
(RUAF) AND THE SERIAL NUMBER FILE (SERF).  THE CLARIFICATION STATED
THAT RUAF AND SERF DATA WOULD ONLY BE RESIDENT ON AN ATLASS PERSONAL
COMPUTER (PC), AND CONSEQUENTLY, WOULD NO LONGER BE
TRANSMITTED/COURIERED AND PROCESSED IN THE SUPPORTED ACTIVITIES
SUPPLY SYSTEM (SASSY).  ACCORDINGLY, PER REF B, THE SYSTEM OF RECORD
FOR CMR (SUB-CUSTODY) DATA HAS BEEN THE ATLASS DATABASE FILES WHICH
CANNOT PROVIDE ENTERPRISE-WIDE VISIBILITY OF EQUIPMENT SERIAL NUMBERS. 
IN RESPONSE TO A REQUEST FROM COMMARFORCOM AND WITH THE RELEASE OF
ATLASS V 4.0.1, CG MARCORLOGCOM AND CG MARCORSYSCOM HAVE REINSTATED THE
INTERFACE CAPABILITY BETWEEN ATLASS AND SASSY, BY COURIER, TO PROCESS
CMR CHANGE TRANSACTIONS (DOCUMENT IDENTIFIER CODE, DIC: YRU) IN THE
SASSY MAINFRAME. 
3.  MISSION.  EFFECTIVE IMMEDIATELY, SASSY IS THE SYSTEM OF RECORD
(BOSS FILE) FOR ALL CMR/EQUIPMENT SERIAL NUMBER DATA. 
ALL SASSY LOADED UNITS WILL COMPLY WITH POLICY CLARIFICATION/GUIDANCE
PUBLISHED BELOW TO ENSURE THAT ACCURATE CMR/SERIAL NUMBER DATA IS
REPLICATED FROM ATLASS TO SASSY, AND TO ENSURE THAT THE INFO/DATA IN
SASSY AND ATLASS REMAIN CURRENT AND IN AGREEMENT.
4.  EXECUTION. 
4.A.  COMMARFORS. ALL USING UNIT SUPPLY ACCOUNTS
(CONUS/OCONUS/DEPLOYED) ARE DIRECTED TO:
4.A.1.  ADJUST AND COMPLY WITH REQUIRED ATLASS PC SET-UP. 
WITHIN EACH SUPPLY ACCT, ONLY ONE ATLASS PC WILL BE DESIGNATED AS THE
MOTHER MACHINE (DAILY PROCESSING MACHINE).  ALL ATLASS UPDATE CYCLES
WILL BE PROCESSED ON THAT MACHINE.  ALL OTHER ATLASS PCS IN THE UNIT
WILL BE SET-UP AS DATA ENTRY MACHINES.
ALL TRANSACTIONS KEYPUNCHED INTO THESE DATA ENTRY MACHINES WILL BE
COURIERED TO THE MOTHER MACHINE PRIOR TO DAILY PROCESSING.
UNITS ARE DIRECTED NOT TO OPERATE AN ATLASS PC FOR CMRS IN A
STAND-ALONE MODE. 
4.A.2.  UNIT SUPPLY OFFICERS/CHIEFS WILL IMMEDIATELY RESET THE MASTER
PASSWORD ON THE ATLASS DAILY PROCESSING MACHINE.  THE MASTER PASSWORD
PROVIDES ACCESS TO THE FILE MAINTENANCE OPTION WITHIN ATLASS, WHICH,
WHEN ACCESSED, PROVIDES THE CAPABILITY TO MANUALLY ALTER/MANIPULATE
ATLASS DATABASE FILE INFORMATION.  THE MASTER PASSWORD WILL BE KNOWN
ONLY BY THE SUPPLY OFFICER/CHIEF.
4.A.3.  EFFECTIVE IMMEDIATELY, ALL ADJUSTMENTS TO SUPPLY RECORDS WILL
BE DONE TRANSACTIONALLY.  ATLASS DATABASE FILES WILL NOT BE
MANIPULATED.
4.A.4.  CONDUCT PHYSICAL INVENTORIES IN CONJUNCTION WITH REGULARLY
SCHEDULED QUARTERLY CMR RECONCILIATION, BUT NOT LATER THAN 29 JUN 07. 
DEPLOYED UNITS WILL COMPLETE PHYSICAL INVENTORIES OF RBE WITHIN 60
DAYS OF RETURN TO HOME STATION.
4.A.5.  SUBMIT CMR CHANGE TRANSACTIONS (DIC YRU) TO ENSURE THAT ALL
CMR ACCOUNTS REFLECT ACCURATE EQUIPMENT POSTURES BY SUB-ACCOUNT WITH
100 PERCENT SERIAL NUMBER ACCURACY NLT 20 JUL 07.
4.A.6.  CMR GENERATION.  THOUGH RUAF DATA WILL BE RESIDENT IN SASSY,
USING UNITS WILL CONTINUE TO GENERATE CMRS FROM ATLASS VICE RECEIVING
THEM FROM THE SMU. 
4.B.  CG MARCORLOGCOM.
4.B.1. CONTINUE TO PROVIDE EQUIPMENT SERIAL NR VISIBILITY UPDATES TO
THE MARFORS AND HQMC.
4.B.2. COORDINATE WITH MARCORSYSCOM TO ENSURE NEXT ATLASS VERSION WILL
MEET FUTURE NEEDS OF MARFORS AND HQMC.  ENABLE AN AUTOMATED
RECONCILIATION OF SASSY/ATLASS CMR DATA UNDER THE PREMISE THAT SASSY
RECORDS ARE THE "BOSS DATA."
4.C.  CG MARCORSYSCOM. 
4.C.1.  CONTINUE REGULAR MAINTENANCE OF ATLASS PROGRAM TO ENSURE
THAT SASSY RECORDS REMAIN THE "BOSS DATA" AND PROVIDE FOR AUTOMATED
RECONCILIATION OF SASSY/ATLASS CMR DATA.
4.C.2.  KEEP ALL COMMANDS INVOLVED AND INFORMED OF REQUIREMENTS AND
DIRECTIONS NEEDED TO OPERATE THE RENEWED CAPABILITIES UTILIZED IN THE
ATLASS PROGRAM.
5.  ADMIN AND LOGISTICS.  UNITS MAY REQUEST ASSISTANCE FROM THEIR LOCAL
LOGISTICS MODERNIZATION TEAMS ON IMPLEMENTING GUIDANCE PUBLISHED IN
THIS MARADMIN.
6.  COMMAND AND SIGNAL.  QUESTIONS REGARDING THIS POLICY CLARIFICATION
SHOULD BE DIRECTED TO HQMC (LPC-2).  ATLASS SYSTEM QUESTIONS SHOULD BE
DIRECTED TO MARCORSYSCOM (APM-LIS).//