R 061600Z NOV 03
FM CMC WASHINGTON DC(uc)
TO AL MARADMIN(uc)
MARADMIN
BT
UNCLASSIFIED
MARADMIN 515/03
MSGID/GENADMIN/CMC WASHINGTON DC/RFF//
SUBJ/MANDATORY SPLIT DISBURSING FOR TRAVELER USING THE GOVERNMENT
TRAVEL CHARGE CARD (GTCC)//
REF/A/OSD MEMORANDUM DTD/23APR2003//
REF/B/PUBLIC LAW 107-314//
REF/C/MLA2002//
REF/D/PUBLIC LAW 105-264/TRA AND TRANS REFORM ACT OF/1998//
REF/E/DOD FINANCIAL/MANAGEMENT REGULATION VOL.9//
REF/F/MCO 4600.40A//
NARR/REF A IS THE MEMORANDUM FROM THE UNDER SECRETARY OF DEFENSE DTD
23 APR 03.  REF B IS THE BOB STUMP NATIONAL DEFENSE AUTHORIZATION
ACT FOR FISCAL YEAR 2003.  REF C IS THE MASTER LABOR AGREEMENT (MLA)
BETWEEN THE MARINE CORPS AND CIVILIAN EMPLOYEES.  REF D IS THE
TRAVEL AND TRANSPORTATION REFORM ACT OF 1998.  REF E IS THE DOD
FINANCIAL MANAGEMENT REGULATION VOLUME 9, CHAPTER 3. REF F IS THE
REVISED MARINE CORPS ORDER DTD 13 MAY 02 ON THE GOVERNMENT TRAVEL
CHARGE CARD PROGRAM.//
RMKS/1.  REF A IMPLEMENTS A RECENT STATUTORY CHANGE, REF B, THAT
MANDATES SPLIT DISBURSEMENT FOR ALL MILITARY GOVERNMENT TRAVEL
CHARGE CARD (GTCC) ACCOUNT HOLDERS.  REF C MANDATES SPLIT
DISBURSEMENT FOR ALL CIVILIAN EMPLOYEE GOVERNMENT TRAVEL CHARGE
CARD (GTCC) ACCOUNT HOLDERS WHO ARE PART OF A COLLECTIVE BARGAINING
UNIT OR STATIONED AT HQMC.  SPLIT DISBURSEMENT IS A MECHANISM TO PAY
THE GTCC ACCOUNT DIRECTLY AS PART OF THE TRAVEL SETTLEMENT PROCESS.
THIS ACTION IS INTENDED TO REDUCE DELINQUENCY.
2.  REFS D, E AND F REQUIRE MANDATORY USE OF THE GTCC FOR ALL DOD
PERSONNEL FOR EXPENSES ARISING FROM OFFICIAL GOVERNMENT TRAVEL
UNLESS SPECIFICALLY EXEMPTED BY REF E.
3.  REF B DIRECTS THAT ALL TEMPORARY DUTY TRAVEL ORDERS INCLUDE A
STATEMENT IDENTIFYING THE TRAVELER AS A GTCC HOLDER OR NOT AND
WHETHER THE TRAVELER IS EXEMPT FROM USE OF THE GTCC.  REF B ALSO
CONTAINS A LIST OF EXPENSES EXEMPT FROM GTCC USE AND THOSE EXPENSES
THAT ARE NON-EXEMPT FROM GTCC USE.
4.  SPECIFIC EXCEPTIONS TO THIS POLICY CONCERNING THE AMOUNT TO BE
SPLIT DISBURSED, ON A CASE BY CASE BASIS, ARE LEFT TO THE DISCRETION
OF THE COMMANDER.  ANY EXCEPTION AUTHORIZED BY THE COMMANDER MUST BE
DOCUMENTED AND BE INCLUDED WITH THE TRAVEL VOUCHER WHEN IT IS
SUBMITTED TO THE DISBURSING/FINANCE OFFICER FOR PAYMENT.  FAILURE TO
UTILIZE THE GTCC DUE TO PERSONAL CONVENIENCE IS NOT GROUNDS TO GRANT
AN EXCEPTION PER REF D AND F.
5.  EFFECTIVE IMMEDIATELY, ALL TRAVELERS WHOSE ORDERS IDENTIFY THEM
AS GTCC HOLDERS AND NOT EXEMPT FROM USE OF THE GTCC WILL HAVE THEIR
RENTAL CAR, LODGING AND COMMERCIAL TRANSPORTATION EXPENSES PAID
DIRECTLY TO THE BANK THAT ISSUED THE GTCC.  IF THE TRAVELER DESIRES
TO HAVE AN AMOUNT IN EXCESS OF THESE EXPENSES PAID DIRECTLY TO THE
BANK THAT ISSUED GTCC, THE TRAVELER MUST NOTE THE TOTAL AMOUNT OF
DEPOSIT IN BLOCK 1 OF THE DD FORM 1351-2.
6.  EFFECTIVE IMMEDIATELY, ORDER ISSUING/APPROVING OFFICIALS AND
SUPERVISORS WILL ENSURE THAT TRAVEL VOUCHERS ACCURATELY REFLECT THE
CHARGES TO BE DISBURSED DIRECTLY TO THE BANK THAT ISSUED THE GTCC.
ADDITIONALLY, THE APPROVING OFFICIAL OR SUPERVISOR IS REQUIRED TO
SIGN AND DATE THE VOUCHER CERTIFYING THE VOUCHER AS CORRECT PER REF
E AND RETURN INCOMPLETE/ERRONEOUSLY COMPLETED VOUCHERS TO THE
TRAVELER.  THE DISBURSING OFFICER/FINANCE OFFICER WILL SPLIT
DISBURSE THE NON-EXEMPT EXPENSES OR THE AMOUNT ANNOTATED IN BLOCK 1,
WHICHEVER IS GREATER.
7.  POC FOR QUESTIONS CONCERNING CIVILIAN EMPLOYEES IS MS. MICHELLE
NERENG, DSN 278-9382, EMAIL NERENGMZ@MANPOWER.USMC.MIL
8.  POC FOR QUESTIONS CONCERNING MILITARY MEMBERS IS MSGT HAMPTON
(HQMC-RFF), DSN 224-4981/82, EMAIL HAMPTONPA@HQMC.USMC.MIL OR CWO2
CAREY (HQMC-RFF), DSN 224-4981/82, EMAIL CAREYTB@HQMC.USMC.MIL.//