R 211717Z DEC 04
FM CMC WASHINGTON DC(uc)
TO AL MARADMIN(uc)
UNCLASSIFIED//
MARADMIN 559/04
MSGID/GENADMIN/CMCWASHINGTON DC/PPO/PLN//
SUBJ/REVISED ANTHRAX VACCINE IMMUNIZATION PROGRAM (AVIP)
/AND SMALLPOX VACCINATION PROGRAM (SVP) REPORTING
/REQUIREMENTS// 
REF/A/MSG/CMC WASHINGTON DC/151344ZOCT2002//
REF/B/MSG/CMC WASHINGTON DC/311128ZJAN2003//
REF/C/MSG/CMC WASHINGTON DC/031600ZMAR2004//
REF/D/MSG/CMC WASHINGTON DC/291717ZOCT2004//
REF/E/MSG/CMC WASHINGTON DC/111800ZMAY2004//
NARR/REF A IS CMC (PP&O) MSG 151344Z OCT 02 WEEKLY
REPORTING OF ANTHRAX IMMUNIZATIONS AND PENDING BIOLOGICAL
WARFARE (BW) IMMUNIZATIONS.
REF B IS CMC (PP&O) CLASSIFIED MSG 311128Z JAN 03 REVISED
REPORTING PROCEDURES FOR ANTHRAX AND SMALLPOX VACCINATIONS. 
REF C IS CMC (PP&O) MSG 031600Z MAR 04 REVISED REPORTING
INSTRUCTIONS FOR ANTHRAX AND SMALLPOX VACCINATIONS. 
REF D IS CMC (PP&O) MSG 291717Z OCT 04 (MARADMIN 479/04)
AVIP PAUSE.  REF E IS MARADMIN 212/04, TRANSMISSION OF
SAMS IMMUNIZATION DATA TO DEERS.
1. BACKGROUND. HQMC HAS REVISED THE AVIP AND SVP
REPORTING INSTRUCTIONS IN ORDER TO MIRROR THE MONTHLY
REPORTING REQUIREMENT SOLICITED BY THE OFFICE OF THE
SECRETARY OF DEFENSE. THIS MARADMIN DISSEMINATES REVISED
AVIP/SVP REPORTING INSTRUCTIONS AND PROVIDES SUPPORTING
ESTABLISHMENT (SE) COMMANDS WITH SPECIFIC GUIDANCE IN
SUBMITTING REQUIRED DATA.
2. CMC INTENT.  PREVIOUS CMC POLICY AND PROCEDURES
GOVERNING THE AVIP/SVP REMAIN IN EFFECT. HOWEVER, THE
CONTENT AND REPORTING FORMAT HEREIN SUPERECEDE THAT FOUND
IN REFS A, B, AND C. ADDITIONALLY, WHILE THE ADMINISTERING
OF INNOCULATIONS TO PERSONNEL WITHIN THE AVIP HAS BEEN
PAUSED (PER REF D), THE REQUIREMENT TO REPORT THE FOLLOWING
DATA REMAINS.
3. EXECUTION 
A. REPORTING.  UPON ADMINISTERING THE ANTHRAX AND SMALLPOX
VACCINES TO SERVICE MEMBERS, COMMANDERS ARE DIRECTED TO
ENSURE COMPLIANCE WITH SERVICE REPORTING INSTRUCTIONS VIA
NAVAL MESSAGE.  ALL MARFORS, LOGCOM, AND SE COMMANDS
(IDENTIFIED BELOW IN PARA 3.B.(2)) WILL REPORT IMMUNIZATION
DATA, ADDRESSED TO CMC WASHINGTON DC (POR) WITH INFO COPY TO
CMC WASHINGTON DC (PLN AND HS), BY THE SEVENTH (7TH) DAY OF
EACH MONTH FOR THE PRECEDING MONTH IN THE FOLLOWING FORMAT:
(1) ANTHRAX.  REPORT ACTIVE AND RESERVE FORCE MEMBERS, WHO
HAVE BEEN INNOCULATED, SEPARATELY:                 
(A) TOTAL NUMBER REQUIRING VACCINATION: THIS NUMBER SHOULD
BE A ROLL UP OF ALL ASSIGNED PERSONNEL WHO WERE PREVIOUSLY
REQUIRED TO BE VACCINATED OR WHO ARE PREPARING TO DEPLOY OR
HAVE EVER DEPLOYED TO HIGH THREAT AREAS (HTAS) AFTER
15 SEPT 02 AND WHO ARE/WERE REQUIRED TO BE VACCINATED. 
NOTE: TO AVOID DUPLICATIVE REPORTING, PARENT COMMANDS IN
THE SE IN CONUS SHOULD NOT REPORT ANTHRAX VACCINATION DATA
ON PERSONNEL WHO ARE DEPLOYED TAD TO HTAS OCONUS.
(B) NUMBER NOT PROTECTED: (0-2 SHOTS). NUMBER OF PERSONNEL
WHO HAVE RECEIVED 0-2 ANTHRAX SHOTS. 
(C) NUMBER PROTECTED: (3+ SHOTS TO INCLUDE ANNUAL BOOSTERS). 
NUMBER OF PERSONNEL WHO HAVE RECEIVED 3 OR MORE SHOTS. 
(D) NUMBER OF EXEMPTIONS:  (MEDICAL OR ADMINISTRATIVE)
NUMBER OF PERSONNEL WHO HAVE A VALID MEDICAL OR
ADMINISTRATIVE EXEMPTION TO ANTHRAX VACCINATION.
(E) NUMBER OF PERSONNEL 30 DAYS OVERDUE FOR NEXT SHOT.
(F) NUMBER OF REFUSALS:  NUMBER OF PERSONNEL WHO HAVE
REFUSED THE ANTHRAX VACCINATION. DO NOT INCLUDE A REFUSAL
UNDER ANY ONE OF THE FOLLOWING CIRCUMSTANCES:  ACCEPTS
VACCINATION, OR RECEIVES COURT MARTIAL/NJP IN LIEU OF
VACCINATION.
(2) SMALLPOX.  REPORT ACTIVE AND RESERVE FORCE MEMBERS
SEPARATELY.                
(A) TOTAL NUMBER REQUIRING VACCINATION: THIS NUMBER SHOULD
BE A ROLL UP OF ALL ASSIGNED PERSONNEL WHO WERE PREVIOUSLY
REQUIRED TO BE VACCINATED OR ARE PREPARING TO DEPLOY OR HAVE
EVER DEPLOYED TO HTAS AFTER 1 SEPT 02 AND WHO ARE/WERE
REQUIRED TO BE VACCINATED.  NOTE: TO AVOID DUPLICATIVE
REPORTING, PARENT COMMANDS IN THE SE IN CONUS SHOULD NOT
REPORT SMALLPOX VACCINATION DATA ON PERSONNEL WHO ARE
DEPLOYED TAD TO HTAS OCONUS.
(B) NUMBER NOT PROTECTED: NUMBER OF PERSONNEL DEPLOYING TO
A HTA WHO HAVE NOT RECEIVED SMALLPOX VACCINATION.
(C) NUMBER PROTECTED:  NUMBER OF PERSONNEL WHO HAVE BEEN
VACCINATED.
(D) NUMBER OF EXEMPTIONS: NUMBER OF PERSONNEL WHO HAVE A
VALID MEDICAL OR ADMINISTRATIVE EXEMPTION FOR THE SMALLPOX
VACCINATION.
(E) NUMBER OF REFUSALS: NUMBER OF PERSONNEL WHO HAVE REFUSED
THE SMALLPOX VACCINE. DO NOT INCLUDE A REFUSAL UNDER ANY ONE
OF THE FOLLOWING CIRCUMSTANCES:  ACCEPTS VACCINATION, OR
RECEIVES COURT MARTIAL/NJP IN LIEU OF VACCINATION.
B. SPECIFIC GUIDANCE REGARDING SUBMISSION REQUIREMENTS FOR
SE COMMANDS AND ACTIVITIES: 
WITH THE FLOW OF MARINES AND SAILORS IN AND OUT OF THE HTAS
AND SUBSEQUENT REASSIGNMENT OF SOME TO COMMANDS AND
ACTIVITIES WITHIN THE SE, THE AVIP AND SVP REPORTING
REQUIREMENTS OF THOSE MARINES HAS PROVED TO BE A CHALLENGE.
THOSE MARINES MUST BE TRACKED AND REPORTED AS DETAILED ABOVE.
(1) THE FOLLOWING SE COMMANDS AND ACTIVITIES WILL SUBMIT
REPORTS AS FOLLOWS: 
(A) COMMARFORBASESPAC AND COMMARFORBASESLANT.
SUBMIT CONSOLIDATED INFORMATION AS A STAND ALONE REPORT, EACH
USING ITS RESPECTIVE PLAD.
(B) CG MCNCRC. CONSOLIDATE AND SUBMIT REPORTS FOR MCB
QUANTICO, AR DIVISION, AND HENDERSON HALL (TO INCLUDE HQMC
PERSONNEL UNDER THE COMMAND OF THE CO, HQBN, HQMC AND THE CO,
HQSVCBN, MCB QUANTICO).  COORDINATE WITH, AND PROVIDE TO THE
CG MCCDC, CG MCRC, DIR MCOTEA, CG MARCORSYSCOM, CO MCIA, AND
DIR JNLW, ANTHRAX AND SMALLPOX VACCINATION DATA ON THEIR
PERSONNEL UNDER THE COMMAND OF THE CO, HQSVCBN, MCB QUANTICO.
(C) CG MCCDC. CONSOLIDATE AND SUBMIT REPORTS FOR ALL PERSONNEL
ASSIGNED TO THE MCCDC HQ AND SUBORDINATE ORGANIZATIONS EXCEPT
MCB QUANTICO. COORDINATE WITH CG MCNCRC FOR OBTAINING ANTHRAX
AND SMALLPOX VACCINATION DATA ON MCCDC HQ, EFDC, MCWL, AND
TECOM PERSONNEL UNDER THE COMMAND OF THE CO, HQSVCBN, MCB
QUANTICO.
(D) MARCORSYSCOM. CONSOLIDATE REPORTS FOR HEADQUARTERS
PERSONNEL ABOARD QUANTICO AND SUBORDINATE COMMANDS THROUGHOUT
THE COUNTRY. 
(E) MCRC. CONSOLIDATE REPORTS FOR HEADQUARTERS PERSONNEL ABOARD
QUANTICO AND SUBORDINATE COMMANDS, TO INCLUDE DISTRICTS AND
RECRUITING STATIONS, THROUGHOUT THE COUNTRY.      
(F) MCOTEA. CONSOLIDATE REPORTS FOR HEADQUARTERS PERSONNEL
ABOARD QUANTICO AND SUBORDINATE COMMANDS THROUGHOUT THE COUNTRY. 
(G) MCIA. CONSOLIDATE REPORTS FOR HEADQUARTERS PERSONNEL AND
SUBORDINATE ORGANIZATIONS ABOARD QUANTICO AND THROUGHOUT THE
COUNTRY. 
(H) THE FOLLOWING UNITS WILL SUBMIT THEIR REPORTS DIRECTLY TO
HQMC:
(1) HMX-1
(2) MARINE BARRACKS, WASHINGTON, DC
(3) JOINT NONLETHAL WEAPONS DIRECTORATE
4. ADMINISTRATION AND LOGISTICS 
A. TRANSMISSION OF IMMUNIZATIONS DATA.  REF E PROVIDES DETAILED
INFORMATION ON THE PROCESS TO ENSURE THAT IMMUNIZATIONS ARE
TRACKED AND RECORDED INTO THE SHIPBOARD NON-TACTICAL AUTOMATED
PROCESSING (SNAP) AUTOMATED MEDICAL SYSTEM (SAMS), VIA NAVY
MEDICINE ONLINE (NMO) THROUGH THE NAVAL MEDICAL INFORMATION
MANAGEMENT CENTER (NMIMC) FOR FINAL SUBMISSION INTO THE DEFENSE
ENROLLMENT ELIGIBILITY REPORTING SYSTEM (DEERS).  ACTIVITIES
ADMINISTERING IMMUNIZATIONS MUST VERIFY THAT INFORMATION ENTERED
INTO SAMS IS REFLECTED IN DEERS. THE COMMAND ADMINISTERING
VACCINATION IS RESPONSIBLE TO DOCUMENT AND ENTER INTO SAMS FOR
ALL DOD MEMBERS REGARDLESS OF HOME COMMAND.  THE IMMUNIZATION
PROCESS IS NOT COMPLETE UNLESS THE VACCINATIONS ARE DOCUMENTED
IN DEERS. 
B.  POCS FOR THIS MESSAGE ARE:
(1) HQMC (DC PP&O, POR)- MAJ M. P. HUBBARD, (703) 692-4292
(DSN) 222;
(2) HQMC (DC PP&O, POR)- MR. R. D. POSAVETZ, (703) 614-5212
(DSN) 224;
(3) HQMC (DC PP&O)- LTCOL D. A. BETHEL, (703) 695-0221
(DSN 225);
(4) HQMC (DC PP&O)- MR. F. J. LEPE, (703) 614-5157
(DSN 224);                            
(5) HQMC (HS) - CDR DAVE MCMILLAN (USN), PREVENTIVE MEDICINE
OFFICER, (703) 614-4478 (DSN 224);
(6) HQMC (LPC-3) - HMC JOE PALMARES, MEDICAL LOGISTICS
(703) 695-8926 (DSN 225).
5. COMMAND AND SIGNAL. THIS MARADMIN IS APPLICABLE TO THE
MARINE CORPS TOTAL FORCE AND IS EFFECTIVE IMMEDIATELY UPON
RECEIPT. EXPIRATION DATE CANNOT BE DETERMINED.//