R 192300Z OCT 04
FM CMC WASHINGTON DC(uc)
TO AL MARADMIN(uc)
MARADMIN
BT
UNCLAS
MARADMIN 455/04
MSGID/GENADMIN/MCCDC CG TECOM//
SUBJ/TECOM WORLDWIDE TRAVEL (WWT) ACCOUNT GUIDANCE//
REF/A/DOC/MCO 1553.7/-//
REF/B/DOC/JFTR/-//
REF/C/DOC/DOD 7000.14-R/-//
REF/D/DOC/MARADMIN 251-04/7 JUN 04//
NARR/REF A MANDATES THE USE OF BY NAME ASSIGNMENT (BNA) SYSTEM WHEN
SCHEDULING STUDENTS TO FORMAL TRNG. REF B IS THE JOINT FEDERAL
TRAVEL REGULATION. REF C IS THE DOD FINANCIAL MANAGEMENT REGULATION
(DODFMR). REF D PROVIDES GUIDANCE IRT UNUSED AND PARTIALLY UNUSED
COMMERCIAL AIRLINE TICKETS.//
POC/T.Y. SUMMERS/CWO3/TECOM FM/C464/TECOM ACCTG/TEL: (703)784-5294
/EMAIL: TINA.SUMMERS@USMC.MIL//
POC/A. PETTY/GS-12/TECOM FM/C464/TECOM BUDGET ANALYST/TEL:
(703)784-5294/EMAIL: ANNETTE.PETTY@USMC.MIL//
GENTEXT/REMARKS/1. PURPOSE. TO PROVIDE AMPLIFYING INSTRUCTIONS
REGARDING THE USE OF THE TECOM WWT ACCOUNT.
2. BACKGROUND. THE TECOM WWT ACCOUNT PROVIDES TEMPORARY ADDITIONAL
DUTY (TAD) AND TEMPORARY ADDITIONAL DUTY UNDER INSTRUCTION (TEMINS)
FUNDING FOR SOME, NOT ALL, FORMAL SCHOOL TRNG QUOTAS LISTED IN THE
TRNG INPUT PLAN (TIP) AND THE TRNG QUOTA MEMORANDUM (TQM) FOR
ACTIVE DUTY MARINES ONLY. FUNDING REDUCTIONS HAVE PLACED ENORMOUS
PRESSURE ON THIS ACCOUNT, WHICH REQUIRES INTENSIVE AND EXTENSIVE
OVERSIGHT BY EACH LEVEL OF THE CHAIN OF COMMAND TO MAINTAIN SOLVENCY
AND TO ENSURE THAT THE RIGHT MARINE GETS THE RIGHT TRAINING AT THE
RIGHT TIME.
3. ACTION.
A. PER REF A, MM, MARFOR G-3T'S, AND OTHER TRAINING QUOTA CONTROL
MANAGERS MUST ENSURE STUDENTS ARE ENTERED INTO BNA PRIOR TO
REQUESTING APPROPRIATION DATA. REQUESTS FOR FUNDING WILL BE
FORWARDED TO TECOM FINANCIAL MANAGEMENT BRANCH (FM) VIA E-MAIL TO
TADFUND@TECOM.USMC.MIL <mailto:TADFUND@TECOM.USMC.MIL> NLT 45 DAYS
PRIOR TO THE START OF THE COURSE. THE WWT ACCOUNT WILL NOT FUND
STUDENTS WHO ARE NOT IDENTIFIED IN BNA.
B. QUOTA MANAGERS MUST FORWARD A SEPARATE E-MAIL FOR EACH COURSE ID
(CID) REQUESTED. THE SUBJECT LINE MUST INCLUDE THE FOLLOWING
INFORMATION: CID, COURSE NAME, COURSE NUMBER AND COURSE DATES. THE
BODY OF THE E-MAIL MUST INCLUDE THE BELOW INFORMATION:
(1) CID:
(2) COURSE NAME:
(3) CLASS#:
(4) REPORT DATE:
(5) GRADUATION DATE:
(6) STUDENT TYPE:
(7) MOS:
(8) NUMBER OF QUOTAS:
(9) TEMINS/TAD/NUMBER OF DAYS: (E.G., "TAD 5 DAYS")
(10) RENTAL VEHICLE REQUESTED: (YES/NO) IF YES, PROVIDE VALID
JUSTIFICATION. REQUEST MUST IDENTIFY CAR OR VAN,
RANK/NAME/SSN OF DRIVER
(11) STUDENT(S) LAST NAME, FIRST NAME, MIDDLE INITIAL, SSN,
RANK
(12) REQUESTOR/QUOTA MANAGER NAME, UNIT, AND PHONE NUMBER
C. TECOM FM WILL ISSUE A TRAVEL ORDER NUMBER (TON) FOR EACH
INDIVIDUAL. TONS ARE NOT INTERCHANGEABLE BETWEEN STUDENTS OR
COURSES. UPON NOTIFICATION THAT A STUDENT IS NO LONGER ATTENDING A
COURSE, THE NAME MUST IMMEDIATELY BE REMOVED FROM BNA, AND THE TON
RETURNED TO TECOM VIA E-MAIL. IF ANOTHER STUDENT WILL BE ATTENDING
THE COURSE, A NEW TON MUST BE REQUESTED.
D. THE FOLLOWING PARAGRAPHS CLARIFY CURRENT WWT ACCOUNT POLICIES
AND WILL BE STRICTLY ENFORCED IN FISCAL YEAR 2005:
1) THE WWT ACCOUNT WILL NOT BE USED TO PAY FOR STUDENTS SENT TO
FORMAL SCHOOLS WITHOUT PRIOR TECOM FUNDING AUTHORIZATION. IN SUCH
CASES, THE MARINE'S UNIT WILL BE RESPONSIBLE FOR ALL COSTS INCURRED.
2) PER REF B, PER DIEM IS PAID ONLY FOR THE DURATION OF THE CLASS,
PLUS AUTHORIZED TRAVEL DAYS. TRAVEL VIA POV AND IN AND AROUND MILEAGE
WILL BE AUTHORIZED ONLY WHEN IT IS EQUAL TO OR LESS THAN THE
CONSTRUCTED COST OF AN AIRLINE TICKET.
3) THE WWT ACCOUNT WILL NOT FUND ANY COSTS OF MARINES WHO ARRIVE AT
SCHOOL BUT ARE SUBSEQUENTLY FOUND UNQUALIFIED AND NOT ENROLLED. IN
SUCH CASES, THE MARINE'S UNIT WILL BE RESPONSIBLE FOR ALL COSTS.
COMMANDERS ARE REMINDED TO CAREFULLY REVIEW ALL COURSE PREREQUISITES
AND ENSURE MARINES MEET ALL CRITERIA PRIOR TO SENDING THEM TAD.
4) RENTAL VEHICLES WILL ONLY BE AUTHORIZED WHEN ESSENTIAL TO THE
MISSION. WHEN REQUIRED, ONE RENTAL CAR WILL BE AUTHORIZED FOR EVERY
FOUR STUDENTS, OR ONE RENTAL VAN PER SEVEN STUDENTS, REGARDLESS OF
POINT OF ORIGIN OR ARRIVAL TIME. PRIOR COORDINATION IS ESSENTIAL.
RENTAL VEHICLES PROCURED, BUT NOT APPROVED BY TECOM, WILL EITHER BE
FUNDED BY THE INDIVIDUAL STUDENT OR THE COMMAND ISSUING THE
ORDERS. ORDERS WITH RENTAL VEHICLES FUNDED BY PARENT COMMANDS MUST
INCLUDE A LINE OF APPROPRIATION SPECIFYING "RENTAL CAR ONLY."
5) ORDERS WILL BE WRITTEN TO DIRECT USE OF GOVERNMENT LODGING AND
MESSING IF AVAILABLE, REGARDLESS OF RANK. NON-AVAILABILITY
CONFIRMATION NUMBERS MUST BE PROVIDED IN EACH CASE OFF-BASE LODGING
IS UTILIZED. DUAL LODGING WILL NOT BE AUTHORIZED.
6) OVERSEAS (OCONUS) STUDENTS: THE WWT ACCOUNT WILL NOT BE USED FOR
STUDENTS WITH LESS THAN ONE YEAR REMAINING AT THEIR OCONUS DUTY
STATION UPON COMPLETION OF TRNG.
7) STUDENTS HELD BEYOND THE SCHEDULED COURSE DATES (E.G., LEGAL HOLD,
MEDICAL HOLD, AWAITING NEXT CLASS, ETC.) MUST BE ADMINISTRATIVELY
ATTACHED TO THE SCHOOL. IN NO CASE WILL THE WWT FUND PAY FOR COSTS
OUTSIDE THE STUDENT'S SCHEDULED COURSE DATES.
4. TRAVEL SETTLEMENT.
A. PER REF C, TRAVELERS ARE REQUIRED TO SUBMIT TRAVEL VOUCHERS TO
THE SERVICING TRAVEL OFFICE WITHIN FIVE DAYS AFTER COMPLETION OF
TRAVEL. IN THE CASE OF EXTENDED TAD, THE TRAVELER MUST SUBMIT A CLAIM
FOR EACH 30-DAY PERIOD; THE FINAL CLAIM MUST BE SUBMITTED WITHIN FIVE
DAYS AFTER COMPLETION OF TRAVEL.
B. ALL UNUSED TICKETS MUST BE HANDLED IN STRICT COMPLIANCE WITH
REF D.
C. THE LIQUIDATED TRAVEL CLAIM MUST BE MAILED OR FAXED IMMEDIATELY TO
CG, TECOM. MAILING ADDRESS: CG, TECOM, FINANCIAL MANAGEMENT
BRANCH (C464), 3300 RUSSELL ROAD, QUANTICO, VA 22134-5001. FAX:
(703)784-3088/DSN PREFIX 278.//