R 142020Z JAN 08 ZYB
MARADMIN 236/08
UNCLAS
MSGID/GENADMIN/CMC WASHINGTON DC/MP DIV//
SUBJ/GUIDANCE ON BILLET REQUIREMENT SPECIFICATION FOR OCCUPATIONAL
/FIELD (OCCFLD) MANAGERS AND MOS SPECIALISTS//
REF/A/MSGID:DOC/CMC TECOM/YMD:20070328//
NARR/REF A IS MCBUL 1200, THE MOS MANUAL.//
POC/D. G. CONATSER/MAJ/UNIT:MPP-50/-/TEL:(703) 784-9367
/TEL:DSN 278-9367//
GENTEXT/REMARKS/1.  PURPOSE.  TO ALERT ADVOCATES AND THEIR OCCFLD
MANAGERS THAT
NECESSARY MILITARY OCCUPATIONAL SPECIALTY (NMOS), EXCEPTION MILITARY
OCCUPATIONAL SPECIALTY, AND FREE MILITARY OCCUPATIONAL SPECIALTY
(FMOS) BILLET REQUIREMENTS IN THE TOTAL FORCE MANAGEMENT SYSTEM
(TFSMS) MUST BE CORRECTLY DEFINED.  IN ORDER TO CLARIFY THIS, DC
MRA WILL HOST A MEETING OF ALL THE OCCFLD MANAGERS AND MOS
SPECIALISTS, THE DETAILS OF WHICH ARE OUTLINED BELOW.
2.  BACKGROUND
    A.  THE MOS MANUAL, IN CONJUNCTION WITH THE AGREED UPON HUMAN
RESOURCE DEVELOPMENT PROCESS (HRDP) BUSINESS RULES (FOUND ON THE
TFSMS WEBSITE AT HTTPS:(SLASH SLASH)TFSMS.MCCDC.USMC.MIL/PORTAL/
PAGE/PORTAL/PG_TFSMS/PAGE_TFSMS_WELCOME/TAB_REFERENCES) DRIVES THE
PROPER WRITING OF MANPOWER REQUIREMENTS WITHIN TFSMS.
    B.  BILLET REQUIREMENTS MUST BE PROPERLY DEFINED IN TFSMS IN
ORDER TO ENSURE THE PROPER MANPOWER INVENTORY IS DEVELOPED AND THE
RIGHT MARINES ARE STAFFED TO THE RIGHT BILLETS.  THIS ALSO ENSURES
THAT PMOS'S ARE PROPERLY GRADE SHAPED TO SUPPORT THE STRUCTURE
REQUIREMENT.
    C.  TWO GENERAL PROBLEMS WITH BILLET REQUIREMENT DEFINITIONS WILL
BE ADDRESSED FOR CORRECTION.
(1) THE FIRST PROBLEM INVOLVES BILLETS REQUIRING, BUT NOT LISTING,
A SPECIFIC PMOS IN TFSMS. IN THE PAST THIS PROBLEM WAS RESOLVED BY
DC MRA BY MANUALLY MAPPING THE BILLET TO THE APPROPRIATE PMOS AFTER
EACH AUTHORIZED STRENGTH REPORT (ASR) RUN.  STARTING WITH THE
AUGUST 2008 ASR AND GRADE ADJUSTED RECAPITULATION (GAR), OCC FLD
MANAGERS AND MOS SPECIALISTS SHOULD NOT EXPECT BILLETS TO BE MAPPED
TO PRIMARY MOS'S WHEN NOT SPECIFIED IN TFSMS.  OCC FLD MANAGERS AND
MOS SPECIALISTS ARE RESPONSIBLE FOR CORRECTLY DEFINING BILLET
REQUIREMENTS IN TFSMS.
(2) THE SECOND PROBLEM INVOLVES CERTAIN BILLETS REQUIRING, IN THE
BILLET MOS FIELD OF TFSMS, A NON-PRIMARY MOS CLASSIFIED AS AN NMOS
OR EMOS.  BILLETS LISTING AN NMOS IN THE BILLET MOS FIELD MUST SHOW
AN APPROPRIATE PMOS REQUIREMENT.  ALSO, SOME BILLETS LISTING AN
EMOS IN THE BILLET MOS FIELD REQUIRE AN APPROPRIATE PMOS IN THE PMOS
FIELD.  CURRENTLY, TFSMS CONTAINS MANY BILLET ENTRIES THAT HAVE AN
INVALID PMOS ASSOCIATED WITH AN NMOS OR EMOS.  THE PMOS ASSOCIATED
WITH THE BILLET IS NOT LISTED IN THE MOS MANUAL AS A CORRECT
EMOS-PMOS OR NMOS-PMOS ASSOCIATION. SEE THE TFSMS WEB PAGE IN
PARAGRAPH 2A FOR DETAILED DESCRIPTION OF BUSINESS RULES.
3.  ACTION.  OCCFLD MANAGERS AND MOS SPECIALISTS SHOULD ENSURE
THAT THE REFERENCE IS CORRECT AND THEIR STRUCTURE IN TFSMS REFLECTS
THE REFERENCE.  EXAMPLES OF ERRONEOUS BILLET DATA, BY BILLET
IDENTIFICATION CODE (BIC), WILL BE SENT VIA EMAIL TO OCC FLD
MANAGERS AND MOS SPECIALISTS IN ADVANCE OF THE MEETING.  NOT ALL
ERRONEOUS BILLET DATA WILL BE INCLUDED IN THE EMAIL.  THE MOS
MANUAL CONTAINS INSTRUCTIONS FOR RECOMMENDING CHANGES IF IT IS
NECESSARY TO MAKE THEM IN THE MANUAL.  IF CHANGES TO THE STRUCTURE
ARE NECESSARY, ALL TOECRS MUST COMPLETE STAFFING TO ALL STAKEHOLDERS
AND BE IN THE POSSESSION OF TOTAL FORCE STRUCTURE DIVISION, DC CDI
BY 24 JULY 2008 TO ENSURE THEIR INCLUSION IN THE AUGUST ASR. 
4.  M&RA WILL HOLD A MEETING WITH OCC FLD MANAGERS AND MOS
SPECIALISTS TO DISCUSS THIS PROCESS ON 25 APRIL 2008 FROM
0800 - 1130 IN CONFERENCE ROOM 254 OF THE JAMES WESLEY MARSH CENTER,
3280 RUSSELL RD, QUANTICO, VA.
    A.  IT IS IMPERATIVE THAT ALL MOS SPECIALISTS/OCCFLD MANAGERS
ATTEND THIS MEETING. 
    B.  ALL MOS SPECIALISTS/OCCFLD MANAGERS THAT WILL NOT BE ABLE TO
ATTEND ARE REQUESTED TO CONTACT YA3 CHERYL FITZGERALD, YA2 MARK
RAMIREZ, OR MAJ DEAN CONATSER, DSN 278-9367, COM (703)784-9367 FOR
INFORMATION/FURTHER INSTRUCTIONS.
    C.  UNIFORM IS DESERT UTILITIES.
5.  APPROVED FOR RELEASE BY SES M. F. APPLEGATE, DIRECTOR, MANPOWER
PLANS AND POLICY DIVISION.//