R 041909Z APR 08
MARADMIN 228/08
ZYB FM MOZART
BT
UNCLAS
MSGID/GENADMIN,USMTF,2007/CMC WASHINGTON DC LB,LP, PR//
SUBJ/WIDE AREA WORKFLOW RECIEPT AND ACCEPTANCE (WAWF-RA)//
POC/TERRELL D. HOOD/MAJOR/UNIT:HQMC, IL, LB/NAME:WASHINGTON DC
/EMAIL:TERRELL.HOOD@USMC.MIL/TEL:703 695 6590//
GENTEXT/REMARKS/1. PURPOSE: THIS MESSAGE HIGHLIGHTS THE RECURRING
DIFFICULTY WITH USMC WIDE AREA WORKFLOW RECEIPT AND ACCEPTANCE
(WAWF-RA) PROCEDURES.
2. BACKGROUND: WAWF IS DOD'S SECURE WEB BASED SYSTEM FOR ELECTRONIC
INVOICING, RECEIPT, AND ACCEPTANCE OF GOODS AND SERVICES ACQUIRED
VIA CONTRACT. WAWF CREATES A VIRTUAL FOLDER TO COMBINE THE THREE
DOCUMENTS REQUIRED TO PAY A VENDOR - THE CONTRACT, THE INVOICE, AND
THE RECEIVING REPORT.  WAWF IMPROVES ACCOUNTABILITY OF SUBMITTING A
COMPLETE, PROPER PAYMENT PACKAGE, MITIGATES PROMPT PAYMENT ACT
INTEREST PENALTY PAYMENTS DUE TO LOST OR MISPLACED DOCUMENTS AND
HIGHLIGHTS VENDOR OFFERED DISCOUNTS SO THAT THE USMC BENEFITS ON
BOTH FRONTS.  MOST IMPORTANTLY, WAWF SIGNIFICANTLY IMPROVES THE
LIKELIHOOD OF PAYING OUR VENDORS EITHER EARLY OR TIMELY, THUS TAKING
ADVANTAGE OF DISCOUNTS OFFERED AND PREVENTING INTEREST PAID.
A. IN FY07 THE MARINE CORPS PAID $678,477 IN INTEREST DUE TO
IMPROPER OR LATE SUBMISSION OF THE RECEIPT FOR PROPERTY RECEIVED
(RPR) FOR GOODS AND SERVICES. 
B. RPR IS THE PROCESS BY WHICH THE GOVERNMENT ACCEPTOR HAS THE
RESPONSIBILITY TO VERIFY THAT GOODS RECEIVED AND/OR SERVICES
PROVIDED ARE INVOICED PROPERLY WITHIN THE TERMS OF THE CONTRACT.
THE ACCEPTOR MUST ALSO VERIFY AND VALIDATE THAT THE INFORMATION
CONTAINED IN THE INVOICE IS CORRECT AND PROPER FOR PAYMENT. RPR
ACTIONS CAN OCCUR AT ALL LEVELS OF COMMAND WHEN RECEIPTING FOR GOODS
OR SERVICES IS REQUIRED.
3. ACTION: ALL COMMANDERS, COMPTROLLERS, FISCAL, AND SUPPLY
PERSONNEL MUST ENSURE LOCAL GROUP ADMINSTRATORS (GAMS) PROPERLY
TRAIN ALL ACCEPTORS WITHIN THEIR SPAN OF CONTROL.  ACROSS THE MARINE
CORPS, WAWF IS NOT RECEIVING APPROPRIATE COMMAND ATTENTION AND WE
ARE NOT CONSISTENTLY ADHERING TO RECEIVING AND ACCEPTANCE PROCEDURES
IN A TIMELY MANNER.  AS A RESULT, FUNDS THAT COULD SUPPORT MARINES
ARE BEING SPENT ON INTEREST PAYMENTS.    
A.   ACCEPTORS MUST BE TRAINED TO RPR DAILY AND COMPLETE TIMELY
ACCEPTANCE WHICH INCLUDES VERIFICATION OF CONTRACT INFORMATION WITH
THE RECEIVING REPORT AND INVOICE, ENSURE CLIN/SLIN MATCH
CONTRACT/MODIFICATIONS, ENSURE PROPER WORKFLOW IS ESTABLISHED,
PROVIDE ADEQUATE COMMENTS FOR ALL REJECTED DOCUMENTS AND ENSURE THE
PROPER AUTHORITY IS ADVISED ON ALL REJECTED DOCUMENTS.
4. RESULTS: IMPROVE ACCOUNTABILITY OF CONDUCTING BUSINESS WITH OUR
VENDORS, ELIMINATE INVOICE OVERAGES (INVOICES IN A DELINQUENT
PAYMENT STATUS), PREVENT UNCECESSARY PROCESSING COSTS AND REDUCING
INTEREST PAID, AND SAVING COSTS THROUGH EARLY PAYMENT.
5. RESOURCES.   HTTP://WWW.WAWFTRAINING.COM/, NAVY WAWF HOTLINE
1-800-559-9293
6. RELEASE AUTHORIZED BY SES R.F. SWEENEY, DIRECTOR, CONTRACTS
DIVISION, INSTALLATIONS AND LOGISTICS DEPARTMENT, HEADQUARTERS, U.S.
MARINE CORPS.//