UNCLASSIFIED//
RTTUZYUW RHSSXYZ0001 0301850-UUUU--RHSSSUU.
ZNR UUUUU
R 301850Z JAN 08
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
 MARADMIN
BT
UNCLAS
MARADMIN 072/08
MSGID/GENADMIN/CMC WASHINGTON DC LP//
SUBJ/(CORRECTED COPY) UPDATE ON HQMC DATA ASSURANCE TEAMS (DAT) AND /RECURRING ISSUES FOUND DURING DAT ANALYSES// REF/A/MARADMIN 210/06/CONCEPT OF OPERATIONS FOR THE HQMC DATA /ASSURANCE TEAM (DAT)//
REF/B/MARADMIN 566/06/CLARIFICATION OF CONTROL OF SERIALIZED SMALL /ARMS AND INDIVIDUAL EQUIPMENT// REF/C/MARADMIN 222/07 /SUPPLY POLICY CLARIFICATION FOR CONSOLIDATED MEMORANDUM RECEIPT
/(CMR) SYSTEM FILES//
REF/D/MCO P4400.150E/CONSUMER LEVEL SUPPLY POLICY MANUAL//
REF/E/MCO P4790.2C/MIMMS FIELD PROCEDURES MANUAL// REF/F/MARADMIN 437/02/OPTIMIZATION OF THE FSMAO PROGRAM// POC/LARRY L. POZZI/MGYSGT/LPV/-/TEL:  703-432-8239// POC/PATRICIA A. MARTINEZ/CWO4/LPC/-/TEL:  703-695-8934// GENTEXT/REMARKS/1.  PURPOSE.  TO REITERATE DAT CONCEPT OF EMPLOYMENT AND PROVIDE AN UPDATE ON RECURRING ISSUES FOUND BY DAT DURING VISITS TO COMMANDS.
2.  DAT CONCEPT OF EMPLOYMENT.
    A.  BACKGROUND.  IN RESPONSE TO THE SIGNIFICANTLY INCREASED PACE OF UNIT DEPLOYMENTS IN SUPPORT OF THE GLOBAL WAR ON TERRORISM, FINDINGS OF THE INSPECTOR GENERAL OF THE MARINE CORPS (IGMC), AND REQUESTS FROM MARFOR AND MEF COMMANDERS, HQMC/I&L CREATED THE DATA ASSURANCE TEAMS (DAT) TO PROVIDE ASSISTANCE TO THE MEF/MARFOR COMMANDERS IN THE ANALYSIS OF THEIR SUBORDINATE UNITS' EQUIPMENT ACCOUNTABILITY AND READINESS REPORTING POSTURES.
    B.  DAT MISSION.  PROVIDE LOGISTICS ANALYSIS ASSISTANCE TO THE MARFOR/MEF COMMANDERS BY PROVIDING ON-SITE SPECIAL ANALYSIS SUPPORT.
 IN THE NEAR TERM, ENSURE DATA ACCURACY FOR MARES REPORTABLE EQUIPMENT, SERIALIZED SMALL ARMS ACCOUNTABILITY, AND READINESS REPORTING ACROSS THE MAGTF.  IN THE FAR TERM, ENSURE EQUIPMENT RECORD ACCURACY AND THE SYNCHRONIZATION ACROSS LOGISTICS LEGACY AIS FILES TO ENSURE EQUIPMENT DATA ACCURACY AND ENDABLE A SEAMLESS TRANSITION TO GCSS-MC DURING FY-09.
3.  SINCE THIER INCEPTION AND EMPLOYMENT, THE DAT HAVE:
    A.  DISCOVERED AND ADJUSTED OVER $408 MIL IN ACCOUNTING ERRORS.
    B.  PROVIDED MORE THAN 8,200 HOURS IN TRAINING TO MEMBERS OF UNIT SUPPLY AND MAINTENANCE SECTIONS.
    C.  CONTINUED TO TRAIN UNITS ON THE TOTAL FORCE STRUCTURE MANAGEMENT SYSTEM (TFSMS) AND ASSIST WITH THE SUBMISSIONS OF T/O&E CHANGE REQUESTS (TOECR) TO ADDRESS ERRORS WITHIN TFSMS DATA.
(MARADMIN 253/07)
    D.  CONTINUED TO ASSIST UNITS WITH WORLD-WIDE TRACING OF SERIALIZED WEAPONS VIA NATIONAL REGISTRY AT NSWC, CRANE.  (MARADMIN
566/06)
    E.  CONTINUED TO ASSIST UNITS WITH RECONCILIATION BETWEEN SASSY/ATLASS SERIAL NUMBERS SYNCHRONIZATION (MARADMIN 222/07) 4.  UNITS ARE ADVISED TO REVIEW MARADMIN 210/06 (REF A) FOR ADDTL DAT INFORMATION, CONCEPT OF OPERATIONS, AND RESPONSIBILITIES.
5.  RECURRING ISSUES ON DAT ANALYSES TO DATE.
    A.  COMMAND ADJUSTMENT INACCURACIES:
          (1) COMMAND ADJUSTMENTS TO MECHANIZED ALLOWANCE LISTS
(MAL) ARE NOT BEING VALIDATED OR AUTHORIZED BY MAJOR SUBORDINATE COMMANDS.
          (2) INVALID/INACCURATE COMMAND ADJUSTMENTS TO MAL RESULTING IN ENTERPRISE-WIDE DISCREPANCIES IN UNIT TOTAL ALLOWANCES AND OVERALL SUPPLY ACCOUNTABILITY/READINESS.
          (3) REQUIRED CORRECTIVE ACTION - CONDUCT QUARTERLY MAJOR SUBORDINATE COMMAND ADJUSTMENT REVIEWS.  ENSURE THAT APPROPRIATE PROCEDURES ARE IN PLACE AT THE LOCAL SMU TO ENSURE THAT ONLY AUTHORIZED COMMAND ADJUSTMENT TRANSACTIONS PROCESS IN THE SASSY CYCLE.  UNIT SUPOS MUST RECONCILE COMMAND ADJUSTMENTA AND ENSURE ADJUSTMENTS ARE AUTHORIZED; APPROPRIATE AUTHORIZATION DOCUMENTATION SUCH AS A NAVAL MSG FROM HIGHER HQS MUST BE ON-HAND TO VALIDATE CMD ADJUSTMENTS.  UNIT SUPOS DO NOT HAVE THE AUTHORITY TO UTILIZE THE CMD ADJ FIELD TO JUSTIFY HIGHER ALLOWANCES IN ORDER TO MAINTAIN EXCESS EQUIPMENT.  UNIT SUPOS MUST FOLLOW THE GUIDANCE PUBLISHED IN MARADMIN 084/07 ON CMD ADJ.
    B.  SERIALIZED SMALL ARMS CRAME REPORTING DEFICIENCIES AND MLSR
DELIQUENCY:
          (1) PREPONDERANCE OF UNITS WITH CRANE ONLINE ACCESS WERE NOT USING CRANE ONLINE AS DIRECTED IN MARADMIN 566/06 (REF B).
MARADMIN 566/06 PROVIDES SPECIFIC INSTRUCTIONS ON COMPLIANCE AND ACCOUNTABILITY OF CRANE REPORTABLE WEAPON SYSTEMS.
          (2) MANY UNITS ARE NOT SUBMITTING INITIAL MLSR OR COMPLETING THE PROCESS BY SUBMITTING FINAL MLSR IN ACCORDANCE WITH APPROPRIATE ORDERS AND DIRECTIVES (REFS B-E), INCLUDING MARADMIN 566/06.
          (3) REQUIRED CORRECTIVE ACTION - UNIT SUPOS AND ROS MUST ENSURE THAT A SIGNED COPY OF ALL RECEIPTS AND ISSUES WITH APPROPRIATE DOCUMENTATION TO SUPPORT LOSSES AND GAINS FOR SMALL ARMS ARE SUBMITTED TO NAVSURWARCENDIV CRANE AS TRANSACTIONS OCCUR.  MLSRS MUST BE SUBMITTED AND ADJUDICATED IN COMPLIANCE WITH APPROPRIATE GUIDELINES.  UNIT SUPOS MUST FOLLOW THE GUIDANCE PUBLISHED IN MARADMIN 566/06.
    C.  SUPPLY POLICY CLARIFICATION FOR CONSOLIDATED MEMORANDUM RECEIPT (CRM) SYSTEM FILES:
          (1) MANY UNITS HAVE NOT IMPLEMENTED CHANGES OUTLINED IN MARADMIN 222/07 (REF C) WHICH PROVIDES SPECIFIC INSTRUCTIONS ON COMPLIANCE AND ACCOUNTABILITY OF CONSOLIDATED MEMORANDUM RECEIPT
(CMR) SYSTEM FILES.
          (2) PRIMARILY, ATLASS PC IS NOT THE AUTHORITATIVE FILE FOR REPORTING OF CMR FILES NOR DOES IT ALLOW FOR ENTERPRISE VISIBILITY OR COMMAND AND CONTROL OF ASSETS.
          (3) REQUIRED CORRECTIVE ACTION - UNIT SUPOS AND ROS MUST ACCURATELY ACCT FOR ALL EQUIPMENT.  DURING THE INVENTORY PROCESS, EQUIPMENT IDENTIFIED AS ON HAND MUST BE ON THE UNIT CMRS AND MECHANIZED ALLOWANCE LISTS (MAL).  IF EQUIPMENT IS NOT ON HAND, THEN A REQUEST FOR INVESTIGATION IS SUBMITTED TO THE CO.  EITHER AN INVESTIGATION IS COMPLETED OR ZUTHORIZATION IS PROVIDED BY THE CO TO ADJUST THE RECORDS.  ADDITIONALLY, SUPOS ARE REQUIRED TO FOLLOW THE GUIDANCE PUBLISHED IN MARADMIN 222/07.
8.  SUMMARY.  A CONCERTED EFFORT BY COMMANDERS AT ALL LEVELS WILL HELP TO ENSURE ACCURATE MATERIAL READINESS REPORTING AND EQUIPMENT ACCOUNTABILITY.  THESE EFFORTS WILL ASSIST IN THE ABILITY TO BUILD THE 202K MARINE CORPS, RESET THE FORCE, AND POSTURE THE MARINE CORPS FOR THE FIELDING OF FUTURE LOGISTICS IT ENABLERS IN SUPPORT OF MAGTF OPERATIONS.  DAT ANALYSES ARE NOT FORMAL COMPLIANCE REVIEWS, BUT AN ADDITIONAL TOOL AVAILABLE TO COMMANDERS TO ENSURE EQUIPMENT ACCOUNTABILTY, ASSOCIATED READINESS AND EFFICIENCY OF SUPPLY PROCESSES.
9.  POC FOR DAT ISSUES IS MGYSGT LARRY L. POZZI, I&L/LPV AT LARRY.POZZI@USMC.MIL AND 703-432-8239.  POC FOR SUPPLY POLICY ISSUES IS CWO4 PATRICIA A. MARTINEZ, I&L/LPC AT PATRICIA.MARTINEZ@USMC.MIL AND 703-695-8934.
10.  RELEASE AUTHORIZED BY BGEN DAVID G. REIST, DIRECTOR, LOGISTICS PLANS, POLICIES AND STRATEGIC MOBILITY DIVISION, INSTALLATIONS AND LOGISTICS DEPARTMENT, HEADQUARTERS, U.S. MARINE CORPS.//