UNCLASSIFIED//
RTTUZYUW RHSSXYZ0001 0291458-UUUU--RHSSSUU.
ZNR UUUUU
R 291458Z JAN 08
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
 MARADMIN
BT
UNCLAS
MARADMIN 073/08
MSGID/GENADMIN/MARADMIN//
SUBJ/DEPARTMENT OF THE NAVY ZERO-BASED FORMS REVIEW//
REF/A/MSGID:GENADMIN/MSG DON CIO WASHINGTON DC/272005ZDEC/-/NOTAL//
REF/B/MSGID:DOC/DODINST 7750.07/20APR2007//
REF/C/MSGID:DOC/DOD 7750.7-M/AUG1991//
REF/D/MSGID:DOC/SECNAVINST 5210.16/31DEC2005//
REF/E/MSGID:DOC/SECNAV M5213.1/DEC2005//
REF/F/MSGID:DOC/MCO 5213.7C/YMD:19900504//
REF/G/MSGID:ALNAV 059 06/SAFEGUARDING PERSONAL INFORMATION/-//
REF/H/MSGID:MARADMIN 389 07 /DISPOSAL PROCEDURE FOR DOCUMENTS CONTAINING PERSONALLY IDENTIFYING INFORMATION (PII)/-// REF/I/MSGID:MARADMIN 348 06/USE OF DATA PROTECTED BY THE PRIVACY ACT /-//
NARR/NOTAL REF A ANNOUNCED PHASE ONE OF THE DON "ZERO-BASED" FORMS REVIEW.  REF B DELINEATES THE POLICY AND RESPONSIBILITIES OF THE DOD FORMS MANAGEMENT PROGRAM.  REF C IMPLEMENTS POLICY AND DELINEATES SPECIFIC RESPONSIBILITIES TO DOD COMPONENT FORMS MANAGEMENT OFFICERS.  REF D DELINEATES THE AUTHORITIES AND RESPONSIBILITIES OF THE DON FORMS MANAGEMENT PROGRAM.  REF E IS THE PROCEDURAL MANUAL FOR DON FORMS MANAGEMENT.  REF F PROVIDES GUIDANCE ON THE MARINE CORPS FORMS PROGRAM.  REF G ANNOUNCED THE REQUIREMENT TO REVIEW PRIVACY PROGRAM AND PERSONAL RESPONSIBILITIES WRT SAFEGUARDING PERSONAL INFORMATION. REF H PROVIDED GUIDANCE ON HOW TO DISPOSE OF DOCUMENTS CONTAINING PII.  REF I PROVIDED AMPLIFYING GUIDANCE FOR THE STORAGE, TRANSPORTATION, POSTING, AND DISPOSAL OF PRIVACY ACT DATA.//
POC/LAURIE A. SOMERS/GS12/-/-/TEL:DSN 224-2951/TEL:(703)614-2951//
GENTEXT/REMARKS/1.  PURPOSE:  TO PROVIDE MARINE CORPS GUIDANCE ON THE DEPARTMENT OF THE NAVY (DON) ZERO-BASED FORMS REVIEW.2.  ACTION.  PER REF A, PHASE ONE OF THE DON ZERO-BASED FORMS REVIEW BEGAN ON 27 DEC 2007 AND WILL END ON 14 JULY 2008.  ACCORDINGLY, ALL MARINE CORPS FORMS SHALL BE SUBJECTED TO EXTENSIVE REVIEW. REPORTING PROCEDURES ARE AS FOLLOWS.
A.  MAJOR SUBORDINATE COMMAND (MSC) FORMS MANAGEMENT OFFICERS (FMO) WILL REPORT THE STATUS OF THEIR REVIEW TO THE USMC FORMS MANAGER EVERY TWO MONTHS; THE FIRST REPORT IS DUE BY 27 FEB 2008.
B.  RESULTS WILL BE REPORTED VIA THE ZERO-BASED FORMS REVIEW DATABASE ONLINE AT HTTPS:/NAVALFORMS.DAPS.DLA.MIL/C/PORTAL/LOGIN. TO OBTAIN AN ACCESS ACCOUNT, CONTACT CMC (ARDE) (703) 614-2951 OR
1712 OR EMAIL SMB.HQMC.ARDE@USMC.MIL
3.  DURING PHASE ONE, COMMAND AND ACTIVITY FMO'S ARE REQUIRED TO:
A.  REVIEW SPONSORED FORMS FOR COMPLIANCE WITH PRIVACY ACT REQUIREMENTS (REFS B THROUGH I APPLY) AND TO UPDATE FORMS INDEXES INCLUDING SPONSOR'S POC INFO, FORM'S META DATA, DIRECTIVE/ORDER/BULLETIN/SOP THAT REQUIRES THE FORM, AND IDENTIFY UNOFFICIAL FORMS FOR CONVERSION TO OFFICIAL FORMS.
B.  ALL SOCIAL SECURITY NUMBER (SSN) ENTRIES ON ELECTRONIC FORMS MUST BE MODIFIED TO ACCEPT ONLY THE LAST FOUR DIGITS OF THE SSN (REF I APPLIES).  FORM SPONSORS MUST JUSTIFY THE USE OF THE FULL SSN, IF REQUIRED (REF I APPLIES).
C.  ADD PRIVACY ACT STATEMENT INFORMATION ON ALL APPLICABLE FORMS (REFS G, H, AND I APPLY).
4.  DURING PHASE TWO, MSC FMO'S WILL CONSOLIDATE FORMS TO ELIMINATE REDUNDANCIES.
5.  IN PHASE THREE, THE DON FORMS MANAGEMENT BOARD WILL CONSOLIDATE FORMS TO THE HIGHEST LEVEL.
6.  THIS MARADMIN APPLIES TO THE TOTAL FORCE MARINE CORPS.
7.  RELEASE AUTHORIZED BY LTGEN R. S. KRAMLICH, DIRECTOR, MARINE CORPS STAFF.//