UNCLASSIFIED// 
RTTUZYUW RHSSXYZ0001 0312217-UUUU--RHSSSUU.
ZNR UUUUU
R 312217Z JAN 08
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
 MARADMIN
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UNCLAS
MARADMIN 084/08
MSGID/GENADMIN/CMC WASHINGTON DC L LP//
SUBJ/2008 SECRETARY OF DEFENSE (SECDEF) MAINTENANCE AWARDS//
REF/A/MSGID:DOC/DODINST 1348.30/-//
POC/R. CHARLTON/MAJ/UNIT:LPC1/-/TEL:DSN 225-8958/TEL:703 695-8958 /EMAIL:ROBERT.T.CHARLTON@USMC.MIL//
AMPN/REF A IS DOD INSTRUCTION WHICH ESTABLISHED THE SECDEF MAINTENANCE AWARDS PROGRAM.//
GENTEXT/REMARKS/1.  THE SECDEF MAINTENANCE AWARDS PROGRAM WAS ESTABLISHED TO RECOGNIZE OUTSTANDING ACHIEVEMENT IN MAINTENANCE MANAGEMENT AND PRODUCTION, TO ENHANCE
MAINTENANCE AWARENESS, AND TO ENCOURAGE MAINTENANCE EXCELLENCE. THERE ARE SEPARATE AWARD CATEGORIES FOR THE DEPOT-LEVEL MAINTENANCE PROGRAM AND FIELD-LEVEL UNITS.
   A.  DEPOT-LEVEL MAINTENANCE PROGRAM.  THE DEPOT-LEVEL COMPETITION IS FOR PROGRAMS WITHIN DOD'S MAJOR ORGANIC DEPOT FACILITIES (I.E., FACILITIES HAVING MORE THAN 400 EMPLOYEES ENGAGED IN DEPOT-LEVEL MAINTENANCE OPERATIONS).  ONE MAJOR PROGRAM WILL BE AWARDED THE
ROBERT T. MASON AWARD FOR DEPOT MAINTENANCE EXCELLENCE.
ALL PROGRAMS THAT HAVE BEEN IN OPERATION WITHIN THE DEPOT-LEVEL MAINTENANCE FACILITY FOR AT LEAST ONE HALF OF THE COMPETITION PERIOD (6 MONTHS) ARE ELIGIBLE TO COMPETE.
   B.  FIELD-LEVEL UNITS.  ANNUALLY, SIX FIELD-LEVEL MAINTENANCE
UNITS WILL BE AWARDED SECDEF MAINTENANCE AWARDS, TWO FROM EACH COMPETITIVE CATEGORY (LARGE, MEDIUM, AND SMALL).  ONE OF THESE SIX WINNERS WILL THEN BE RECOGNIZED AS THE "BEST OF THE BEST" AND AWARDED THE SECDEF PHOENIX TROPHY.  ACTIVE AND RESERVE FORCE UNITS (TO INCLUDE MARINE CORPS AIR-GROUND TASK FORCES AND SUPPORTING/BASE
UNITS) WHOSE PRIMARY MISSION IS TO PERFORM MAINTENANCE (BELOW THE DEPOT LEVEL) ARE ELIGIBLE. UNITS HAVING RESERVE ASSOCIATE UNITS SHALL RECOGNIZE THE ASSOCIATED UNIT'S CONTRIBUTIONS IN THEIR AWARD SUBMISSION.  COMPETITIVE CATEGORIES ARE: LARGE, (OVER 1000
AUTHORIZED PERSONNEL); MEDIUM, (301-999 AUTHORIZED PERSONNEL); AND SMALL, (25-300 AUTHORIZED PERSONNEL).
2.  THE 2008 SECDEF MAINTENANCE AWARD COMPETITIVE PERIOD IS THE 12-MONTH PERIOD, 01 OCT 06 THROUGH 30 SEP 07 (FY 07).  COMPETITIVE UNITS MUST HAVE OPERATED UNDER AN AUTHORIZED STRUCTURE FOR AT LEAST HALF OF THE COMPETITIVE PERIOD IN ONE OF THESE CATEGORIES TO BE ELIGIBLE TO COMPETE.
3.  NOMINATION PACKAGES MUST BE RECEIVED AT HQMC NLT 31 MAR 08. NOMINATION PACKAGES RECEIVED AFTER THIS DATE WILL NOT BE CONSIDERED FOR COMPETITION.  THE MAILING ADDRESS AT HQMC IS:
          COMMANDANT OF THE MARINE CORPS
          HEADQUARTERS, U.S. MARINE CORPS
          2 NAVY ANNEX (LPC-1, ROOM 2319)
          WASHINGTON, DC  20380-1775
4.  RECOMMEND EACH MEF AND MARFORRES PUBLISH SUBMISSION SCHEDULES IN ORDER TO SCREEN, EVALUATE, AND RANK EACH NOMINATION PACKAGE RECEIVED AND FORWARD THEM THROUGH THEIR CHAIN OF COMMAND IN SUFFICIENT TIME TO HAVE THE PACKAGES ARRIVE AT HQMC (LPC-1) NOT LATER THAN 31 MAR
08.  SUBMIT NO MORE THAN 2 NOMINATION PACKAGES PER CATEGORY. MARFORCOM AND MARFORPAC WILL PROVIDE FORWARDING ENDORSEMENTS FOR THEIR MEFS PACKAGES.  SUPPORTING ESTABLISHMENT ORGANIZATIONS, NOT UNDER THE OPERATIONAL COMMAND OF A MEF OR MARFOR, MAY FORWARD NOMINATION PACKAGES DIRECTLY TO HQMC. NOMINATION PACKAGES FOR THE DEPOT-LEVEL AWARD WILL BE SCREENED, EVALUATED AND ENDORSED BY LOGCOM PRIOR TO FORWARDING TO HQMC.
5.  NOMINATION PACKAGE FORMAT SHALL BE PER REF A.  FORMAT
INSTRUCTIONS MAY BE OBTAINED FROM THE OSD WEBSITE AT THE FOLLOWING ADDRESS:
   A.  HTTP:/WWW.ACQ.OSD.MIL/LOG/MRMP/AWARDS.HTM.
   B.  SELECT DOD INSTRUCTION 1348.30 IN PARAGRAPH 1.
6. ADDITIONAL INFORMATION FOR SUBMISSION PACKAGES:
   A.  PACKAGE SHOULD NOT EXCEED 20 PAGES OF TEXT.
   B.  COPIES OF UNIT COMMAND CHRONOLOGIES ARE NOT ACCEPTABLE.
   C.  NARRATIVE MUST CLEARLY RELATE TO MAINTENANCE ACTIONS OF THE UNIT.  FOCUS OF THIS AWARD IS MAINTENANCE, NOT OPERATIONS.                                                   D.  DOLLAR AMOUNTS IDENTIFIED AS SAVINGS OR COST AVOIDANCE, PERCENTAGES, AND OTHER EMPIRICAL DATA TO SUPPORT THE PACKAGE SHOULD BE INCLUDED WHERE APPROPRIATE.
   E.  RECOMMEND PACKAGES BE SUBMITTED IN NEWSLETTER FORMAT WITH PHOTOGRAPHS IMBEDDED WITHIN THE TEXT.  HOWEVER, CONTENT OF THE PACKAGE IS WHAT WILL BE EVALUATED, NOT THE FORMAT.
   F.  WRITE SECTION 2 IN FOUR PARTS USING REF A AS A GUIDE. START EACH PART ON A NEW PAGE.  WEIGHT THE EMPHASIS ON EACH PART BASED ON THE SCORING VALUE DESCRIBED IN REF A.  TEXT IN SECTION 2 SHOULD BE WRITTEN IN CAUSE AND EFFECT STYLE (I.E., "SUCCESSFULLY
MAINTAINED X, RESULTING IN Y").  USE BOLD TEXT TO HIGHLIGHT THE RECOMMENDED ACTION AND RELAVENT RESULT.
  G.  IF THERE ARE ANY QUESTIONS AS TO FORMATTING, CONTACT THE POINT OF CONTACT LISTED ABOVE.
7.  IN ORDER TO ALLOW REPRODUCTION AND STANDARDIZATION OF PACKAGES, UNITS SHOULD NOT BIND OR PERFORATE THEIR SUBMISSIONS. IN ADDITION TO THE PAPER COPY OF THE PACKAGE, AN ELECTRONIC COPY SHOULD BE PROVIDED
ON A LABELED COMPACT DISK.
8.  UNIT AND PERSONNEL DATA SHALL BE CLEARED FOR PUBLIC RELEASE TO MILITARY AND CIVILIAN NEWS SERVICES.  NO CLASSIFIED INFORMATION WILL BE SUBMITTED.
9.  ALL NOMINATIONS RECEIVED WILL BE REVIEWED BY A SELECTION BOARD CONVENED AT HQMC. TWO NOMINEES PER CATEGORY FOR THE FIELD-LEVEL AWARD WILL BE SELECTED TO REPRESENT THE MARINE CORPS IN COMPETITION WITH THE OTHER SERVICES. SECDEF MAINTENANCE BOARD WILL SELECT TWO
WINNERS IN EACH CATEGORY AND FROM THOSE SELECTIONS ONE WILL BE NAMED AS OVERALL WINNER AND RECIPIENT OF THE 2008 PHOENIX TROPHY.  ONE PROGRAM/PRODUCTION LINE FOR EACH DEPOT WILL BE SELECTED TO REPRESENT THE MARINE CORPS IN COMPETITION WITH OTHER SERVICES. SECDEF MAINTENANCE BOARD WILL SELECT THE WINNER OF THE ROBERT T. MASON AWARD FOR 2008.  ALL WINNERS WILL BE PRESENTED AWARDS IN A CEREMONY 29 OCT 08 AT THE COLORADO COVENTION CENTER DENVER,
COLORADO. PHOENIX TROPHY AND ROBERT T. MASON TROPHY WILL REMAIN IN PLACE PERMANENTLY IN THE PENTAGON AND WILL BE DISPLAYED SO THAT THEY ARE AFFORDED SUITABLE PUBLIC ATTENTION WITH THE NAME OF THE CURRENT WINNER AND PREVIOUS WINNERS APPROPRIATELY INSCRIBED THEREON.
REPLICAS OF THESE TROPHIES SHALL BE PRESENTED TO WINNING UNITS.
10.  REQUEST WIDEST DISSEMINATION.
11.  RELEASE AUTHORIZED BY BGEN DAVID G. REIST, DIRECTOR, LOGISTICS PLANS, POLICIES AND STRATEGIC MOBILITY DIVISION, INSTALLATIONS AND LOGISTICS DEPARTMENT, HEADQUARTERS, U.S. MARINE CORPS.//
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