MARADMINS : 342/07
UNCLAS 012051Z JUN 07
CMC WASHINGTON DC(UC)
AL MARADMIN(UC)
MARADMIN 342/07
MSGID/GENADMIN/CMC WASHINGTON DC/L LP LPV//
SUBJ/GROUND LOGISTICS SYSTEM AND APPLICATION VERIFICATION//
REF/A/DOC/DOD INSTRUCTION 8115.02, INFORMATION TECHNOLOGY
PORTFOLIO MANAGEMENT IMPLEMENTATION, 30 OCT 2006 (NOTAL)//
REF/B/MEMO/UNSECNAV MEMO, DESIGNATION OF DON FUNCTIONAL AREA
MANAGERS, 14 MAY 2002 (NOTAL)//
REF/C/DOC/SECNAVINST 5000.36A, DON INFORMATION TECHNOLOGY
APPLICATIONS AND DATA MANAGEMENT, 19 DEC 2005 (NOTAL)//
REF/D/MSG/MARADMIN 226-04 MARINE CORPS ENTERPRISE SOFTWARE PORTFOLIO//
REF/E/DOC/SRAC FINAL REPORT, SEP 03 (NOTAL)//
POC/CTR RAUL LUDERT/CMC WASH DC LPV/DSN:225-5939/TEL:703-695-5939/
EMAIL: RAUL.LUDERT.CTR@USMC.MIL//
NARR/REF A IS THE DOD PORTFOLIO MANAGEMENT IMPLEMENTATION POLICY.
REF B IS THE UNSECNAV POLICY FOR DESIGNATION OF DON FUNCTIONAL AREA
MANAGERS. REF C ESTABLISHES THE OVERARCHING POLICY FOR DON IT
APPLICATIONS AND DATA MANAGEMENT. REF D ESTABLISHED THE BASELINE
FOR THE MARINE CORPS ENTERPRISE SOFTWARE PORTFOLIO. REF E IS THE
SYSTEMS REALIGNMENT AND CATEGORIZATION (SRAC) FINAL REPORT.
GENTEXT/REMARKS/1. PURPOSE. OBTAIN AN ACCURATE INVENTORY OF GROUND
LOGISTICS SYSTEMS AND APPLICATIONS THAT ARE CURRENTLY IN USE WITHIN
THE USMC.
2. BACKGROUND. PER REF A, ALL INFORMATION TECHNOLOGY (IT)
INVESTMENTS MUST BE MANAGED AS A PORTFOLIO THAT BALANCES RISKS AND
ENSURES CRITICAL GAPS ARE ADDRESSED AND REDUNDANCIES AVOIDED OR
ELIMINATED. REF B ESTABLISHED THE FUNCTIONAL AREA MANAGEMENT (FAM)
CONSTRUCT AND REQUIRES ALL SYSTEMS AND APPLICATIONS (SYS/APPS)
WITHIN THE DON BE ASSIGNED TO A FAM, AND CHARGES THE FAM WITH THE
RESPONSIBILITY TO MAINTAIN AN ACCURATE INVENTORY OF ALL SYS/APPS
WITHIN THE PORTFOLIO. REF C IDENTIFIES THE DON APPLICATION AND
DATABASE MANAGEMENT SYSTEM (DADMS) AS THE AUTHORITATIVE DATA SOURCE
(ADS) FOR DON IT APPLICATIONS AND DATABASE PORTFOLIO MANAGEMENT,
AND REQUIRES ALL FAMS TO MAINTAIN AN ACCURATE AND COMPLETE
INVENTORY OF SYS/APPS. REF D ESTABLISHED THE BASELINE FOR THE
MARINE CORPS ENTERPRISE SOFTWARE PORTFOLIO. REF E IS THE
CULMINATION OF THE SYSTEMS REALIGNMENT AND CATEGORIZATION (SRAC)
PROJECT THAT RESULTED IN A COMPLETE INVENTORY OF ALL SYS/APPS
USED BY THE LOGISTICS COMMUNITY.
3. SITUATION. THE SYS/APP DATA CAPTURED UNDER THE SRAC PROJECT
HAS BECOME DATED AND NO LONGER ACCURATELY REPRESENTS THE COMPLETE
LOGISTICS PORTFOLIO. GROUND LOGISTICS SYS/APPS CONTAINED WITHIN
DADMS HAVE NEVER BEEN FULLY VALIDATED AND MANY OF THE ENTRIES ARE
UNVERIFIED AND SUSPECT. CONSEQUENTLY, THE CURRENT GROUND LOGISTIC
SYS/APP PORTFOLIO NEEDS TO BE CAREFULLY EXAMINED, EVALUATED, AND
VERIFIED BY SUB-PORTFOLIO OWNERS AND SYS/APP USERS. WHILE THIS
PROCESS IS TYPICALLY RESOURCE INTENSIVE, DISRUPTIVE, TIME
CONSUMING, AND ERROR PRONE, THE LOG FAM WILL EMPLOY A NET-CENTRIC
APPROACH THAT LEVERAGES THE POWER OF THE NETWORK TO INCREASE THE
ACCURACY OF THE EFFORT WHILE SIMULTANEOUSLY REDUCING THE TIME AND
RESOURCES NECESSARY TO COMPLETE THE TASK. THE NET-CENTRIC
APPROACH BEGINS BY PROVIDING VISIBILITY OF THE LOGISTICS PORTFOLIO
IN DADMS TO THE MOST INFORMED PEOPLE - THE USERS. THE PORTFOLIO
HAS BEEN REVIEWED BY REPRESENTATIVES FROM CMC (C4, LPV, AND LFF),
LOGCOM, AND SYSCOM BUT FURTHER USER VALIDATION IS REQUIRED BY THE
MARFORS AND OTHER USERS THAT MAY HAVE BEEN MISSED IN EARLIER REVIEWS.
SYS/APP USERS WILL BE ABLE TO EASILY AND QUICKLY VIEW SYS/APPS UNDER
LOGISTICS MANAGEMENT WITHIN DADMS AND COMMUNICATE THE ACCURACY OF
THE INFORMATION BACK TO THE LOGISTICS PORTFOLIO/FAM, CMC (LPV),
IN A SIMPLE MANNER.
4. ACTION. THE FOLLOWING ACTIONS WILL BE TAKEN BY BOTH THE
LOGISTICS PORTFOLIO/FAM, CMC (LPV), AND THE LOGISTICS SYS/APP USER:
A. CMC (LPV) WILL POST TWO LISTS OF LOGISTICS SYS/APPS TO THE
LOGISTICS MODERNIZATION (LOGMOD) WEB PAGE ACCESSIBLE AT HTTPS:FORWARD
FORWARD SLASH LOGMOD.HQMC.USMC.MIL.
(1) THE FIRST LIST CONTAINS SYS/APPS THAT ARE BELIEVED TO BE
SUPPORTING GROUND LOGISTICS.
(2) THE SECOND LIST CONTAINS SYS/APPS THAT ARE SUSPECT, REQUIRE
VALIDATION, AND ARE POSSIBLY NOT GROUND LOGISTICS SYS/APPS.
B. SYS/APP USERS ARE REQUESTED TO LOG-ON TO THE LOGMOD WEB PAGE
AND VIEW THE TWO LISTS OF SYS/APPS:
(1) IF A SYS/APP IS ON THE VALID LIST IN ERROR THEN COMMUNICATE THAT
INFORMATION TO THE POC ABOVE VIA EMAIL.
(2) IF A USER IDENTIFIES A SYS/APP ON THE SUSPECT LIST THAT IS
ACTUALLY VALID THEN COMMUNICATE THAT INFORMATION TO THE POC ABOVE
VIA EMAIL.
(3) IF A USER IS EMPLOYING A SYS/APP THAT IS NOT ON EITHER LIST
THEN IDENTIFY THE SYS/APP, ITS VERSION NUMBER, THE FUNCTIONAL AREA,
AND THE FUNCTIONAL SPONSOR TO THE POC ABOVE VIA EMAIL.
(4) ALL FEEDBACK MUST BE PROVIDED TO THE POC ABOVE NO LATER THAN
29 JUNE 2007.
5. COORDINATING INSTRUCTION. THIS PROCESS IS DESIGNED TO BE HIGHLY
COLLABORATIVE AND COMMUNICATIONS FROM EVERY LEVEL WITH THE CMC (LPV)
POC ABOVE IS ENCOURAGED.
A. ONCE THE FINAL LIST IS VALIDATED, CMC (LPV) WILL WORK WITH THE
LOGISTICS PORTFOLIO/FAM TO UPDATE DADMS WITH VALID SYS/APPS ALONG
WITH ALL NECESSARY INFORMATION.
B. SYS/APPS WITH NO USER REQUIREMENTS WILL BE ARCHIVED AND/OR
DISAPPROVED IN DADMS.//