ELECTRONIC MAIL (E-MAIL) NAMING CONVENTION STANDARDS
Date Signed: 8/12/2003 | MARADMINS Number: 366/03
MARADMINS : 366/03

R 121430Z AUG 03
FM CMC WASHINGTON DC(uc)
TO AL MARADMIN(uc)
MARADMIN
BT
UNCLASSIFIED
MARADMIN 366/03
MSGID/GENADMIN/CMC WASHINGTON DC C4//
SUBJ/ELECTRONIC MAIL (E-MAIL) NAMING
/CONVENTION STANDARDS//
POC/DULANY, KM/MSGT/HQMC C4/DULANYKM@HQMC.USMC.MIL
/TEL:DSN 223-3490/TEL:COMM 703-693-3490//
REF/A/DODD 8500.1//
REF/B/DODI 8500.2//
REF/C/CJCSI 6510.01C//
REF/D/CJCSM 6510.01M//
REF/E/MSG/091628Z JUL 03//
REF/F/NAMING STANDARDS FOR WINDOWS 2000//
REF/G/FIPS 10-4//
NARR/REF A IS DOD POLICY FOR INFORMATION ASSURANCE (IA). REF B IS
DOD INSTRUCTION IMPLEMENTING IA. REF C IS CJCS POLICY ON IA AND
COMPUTER NETWORK DEFENSE (CND). REF D IS CJCS MANUAL FOR IMPLEMENTING
IA AND CND. REF E IS NMCI EMAIL AND GAL NAMING CONVENTION. REF F
IS THE USMC WINDOWS 2000 AND EXCHANGE POLICY AND NAMING STARDARDS
DOCUMENT. REF G LISTS TWO DIGIT COUNTRY CODES.//
RMKS/1. PURPOSE. THE PURPOSE OF THIS MESSAGE IS TO ESTABLISH THE
MCEN EMAIL NAMING STANDARDS IAW REF A THROUGH D. REF A AND REF
C CLEARLY STATES THAT E-MAIL ADDRESSES FOR CONTRACTORS AND FOREIGN
NATIONALS WILL BE STRUCTURED TO PROVIDE CLEAR IDENTIFICATION OF THIS
SPECIAL STATUS. REF B AND REF D PROVIDED THE FORMAT FOR IMPLEMENTATION.
2. POLICY. THE FOLLOWING WILL BE THE STANDARD E-MAIL NAMING
CONVENTION FOR CONTRACTORS AND FOREIGN NATIONALS WITH ACCOUNTS ON THE
MARINE CORPS ENTERPRISE NETWORK BOTH NIPRNET AND SIPRNET.
A. CONTRACTORS - CONTRACTORS WILL BE IDENTIFIED IN THEIR MCEN USER
E-MAIL ADDRESS AS .CTR@.USMC.MIL AND ELECTRONIC SIGNATURES
(E.G., JOHN SMITH, CONTRACTOR,
, ). ABBREVIATION USED FOR
CONTRACTOR IN AN E-MAIL ADDRESS WILL BE "CTR."
(1) E-MAIL AUTO SIGNATURE BLOCK WILL INCLUDE THE NAME, "CONTRACTOR", DUTY
DESCRIPTION, AND ORGANIZATION ASSIGNED.
B. FOREIGN NATIONALS (THE TERM FOREIGN NATIONALS (FN) REFERS TO ALL
INDIVIDUALS WHO ARE NON-U.S. CITIZENS INCLUDING U.S. MILITARY PERSONNEL,
DOD CIVILIAN EMPLOYEES AND CONTRACTORS) - FOREIGN NATIONAL STATUS MUST
BE CLEARLY PROVIDED IN ALL WRITTEN OR ELECTRONIC COMMUNICATIONS.
FOR MCEN E-MAIL PURPOSES, FOREIGN NATIONALS WILL BE IDENTIFIED
USING THE APPROPRIATE TWO DIGIT COUNTRY CODE.
(1) FOR E-MAIL ACCOUNTS, THE USER NAME WILL INCLUDE INDIVIDUAL'S
NATIONALITY.
(2) FORMAT
(A) USE THE TWO-DIGIT FEDERAL INFORMATION PROCESSING STANDARD (FIPS)
10-4 CODES FOR COUNTRY DESIGNATIONS IN THE SIMPLE MESSAGE TRANSFER PROTOCOL
(SMTP) ADDRESS. FORMAT IS .@ .USMC.MIL.
COUNTRY CODES CAN BE LOCATED IN REF G.
(B) USE FULL COUNTRY NAME IN THE E-MAIL ALIAS. FORMAT FOR THE
E-MAIL ALIAS IS , , .
(C) E-MAIL AUTO SIGNATURE BLOCKS WILL INCLUDE FOREIGN INDIVIDUAL'S NAME,
NATIONALITY, DUTY DESCRIPTION, AND ORGANIZATION ASSIGNED.
C. IN CASES WHERE INDIVIDUALS ARE BOTH, FOREIGN NATIONALS AND CONTRACTORS,
THE FORMAT TO BE USED IS .CTR.@ .USMC.MIL
3. UNITS HAVE 60 DAYS FROM RELEASE OF THIS MESSAGE TO BE IN
COMPLIANCE.
4. ACTION.
A.COMMANDERS WILL ENSURE ALL MCEN ACCOUNTS ARE IN COMPLIANCE
WITH THIS POLICY.
B.COMMANDERS WILL ENSURE SYSTEM CERTIFICATION AND ACCREDITATION
DOCUMENTATION IS UPDATED TO REFLECT FOREIGN NATIONAL ACCESS.
C. USERS WILL FAMILIARIZE THEMSELVES WITH THIS POLICY.
5. POLICY QUESTIONS CAN BE DIRECTED TO HQMC C4 POC. TECHNICAL
IMPLEMENTATION ISSUES CAN BE DIRECTED TO THE MCNOSC CALL CENTER AT
DSN 278-5300, COMM 703-784-5300, OR BY EMAIL SENT TO HELPDESK@MCNOSC.USMC.MIL//