MARADMINS : 109/04
R 111330Z MAR 04
FM CMC WASHINGTON DC(uc)
TO AL MARADMIN(uc)
MARADMIN
BT
UNCLASSIFIED
MARADMIN 109/04
MSGID/GENADMIN/CMC WASHINGTON DC MRC//
SUBJ/CIVILIAN CONTRACTOR CASUALTY PROCEDURES FOR OEF II//
REF/A/MARCORCASPROCMAN/MRC/-//
REF/B/MARADMIN 05804/-/-//
NARR/REFERENCE A IS MCO P3040.4E//
POC/KENNETH JONES/CAPT/MRC/-/TEL:703-784-9512
/EMAIL:CASUALTYSECTION@MANPOWER.USMC.MIL//
GENTEXT/REMARKS/1. CIVILIAN CONTRACTORS HAVE BECOME A CRITICAL ASPECT
OF THE OPERATING FORCES AND SUPPORT ESTABLISHMENT DURING OPERATION
ENDURING FREEDOM AND OPERATION IRAQI FREEDOM II. JUST AS THE
POTENTIAL FOR MARINES TO BECOME CASUALTIES HAS INCREASED, SO HAS THE
POSSIBILITY THAT CONTRACTOR EMPLOYEES MAY BECOME CASUALTIES. THE
PURPOSE OF THIS MARADMIN IS TO PROVIDE ADDITIONAL GUIDANCE AND
CLARIFICATION BEYOND THAT ALREADY DESCRIBED IN REF (A) REGARDING
CIVILIAN CONTRACTORS PERFORMING SERVICES IN SUPPORT OF CURRENT
OPERATIONS OCONUS.
2. CONTRACTORS AND THEIR EMPLOYEES ARE DEFINED AS CIVILIANS
PROVIDING SERVICES AND/OR PRODUCTS IN PERFORMANCE OF A LEGAL
GOVERNMENT CONTRACTUAL OBLIGATION. THE CONTRACTS FOR SERVICES
AND/OR PRODUCTS ARE USUALLY PART OF A NEGOTIATED CONTRACTUAL PROCESS
THAT BINDS THE GOVERNMENT AND THE CONTRACTED PARTY TO SPECIFIC
OBLIGATIONS, SERVICES, AND STIPULATIONS COVERED BY FEDERAL
ACQUISITION REGULATIONS. THESE INDIVIDUALS MAY BE DEPLOYED IN
THEATER. SOME MAY LIVE WITH OR NEAR UNITS THEY SUPPORT WHILE OTHERS
MAY LIVE IN HOTELS.
3. CASUALTY REPORTING.
A. IF A CONTRACTOR FALLS INTO ANY CASUALTY CATEGORY DEFINED BY PARA
3102 REF (A), REPORTING UNITS WILL NOTIFY THE HQMC CASUALTY SECTION
(CMC MRC) VIA PHONCON IMMEDIATELY UPON LEARNING OF A REPORTABLE
CASUALTY.
B. PREPARE THE PERSONNEL CASUALTY REPORT (PCR) AS OUTLINED IN REF
(A) AND (B). IN BLOCK 39 OF THE PCR, PROVIDE ALL KNOWN INFORMATION
REGARDING THE CONTRACTOR'S EMPLOYER, THE NAME OF THE PROJECT OR
SYSTEM THE CONTRACTOR IS WORKING ON, AND THE EMPLOYER'S PHONE NUMBER
IF AVAILABLE. UPON COMPLETION OF THE PCR, EMAIL A COPY TO CMC
(MRC).
C. IF THE COMMAND RESPONSIBLE FOR THE ADMINISTRATION OF THE
CONTRACT IS KNOWN, SUCH AS MCSC, MCLC, OR MCWL, INCLUDE THAT
ORGANIZATION AS AN INFORMATION ADDRESSEE.
4. CONTRACTING ORGANIZATION NOTIFICATION REQUIREMENTS.
A. CMC (MRC) WILL COORDINATE WITH THE ORGANIZATION/CONTRACTING
OFFICER RESPONSIBLE FOR THE ADMINISTRATION OF THE CONTRACT TO NOTIFY
THE EMPLOYER OF THE CASUALTY.
B. THE CONTRACTING OFFICER WILL NOTIFY CMC (MRC) IMMEDIATELY UPON
NOTIFICATION OF THE PRIMARY NEXT OF KIN (PNOK) BY THE EMPLOYER.
CONTACT CMC (MRC) AT: 703-784-9512, DSN: 278-9512; TOLL FREE
800-847-1597; FAX 703-784-4134; OR E-MAIL:
CASUALTYSECTION@MANPOWER.USMC.MIL.
5. COMMAND REQUIREMENTS.
A. ALL COMMAND REQUIREMENTS IN REF (A) AND (B) APPLY.
6. DECEDENT AND MORTUARY AFFAIRS/PERSONAL EFFECTS/BENEFITS.
A. A CONTRACTOR WHO BECOMES A CASUALTY WILL BE EVACUATED IN
ACCORDANCE WITH THE COMBATANT COMMANDER'S CASUALTY EVACUATION
PROCEDURES.
B. PERSONAL EFFECTS OF A CONTRACTOR WILL BE PROCESSED IAW PARA 8303
OF REF (A). ADDITIONAL COORDINATION BETWEEN CMC (MRC) AND THE
CONTRACTING ORGANIZATION CONCERNING EMPLOYER-OWNED EQUIPMENT WILL BE
ADDRESSED ON A CASE-BY-CASE BASIS.
7. ADMINISTRATIVE REQUIREMENTS.
A. ALL CONTRACTING ORGANIZATIONS ARE REQUIRED TO HAVE, AT A
MINIMUM, A RECORD OF EMERGENCY DATA ON EACH CONTRACTOR EMPLOYEE
DEPLOYED AND THE EMPLOYER'S RECALL INFORMATION.
B. IN THE CASE OF A CONTRACTOR EMPLOYEE'S DEATH, THE FIRST FLAG
OFFICER IN THE CONTRACTING ORGANIZATION'S CHAIN OF COMMAND WILL SEND
A LETTER OF CONDOLENCE TO THE PNOK.
C. DEATH INVESTIGATION, IF CONDUCTED, MAY BE RELEASED TO NEXT OF
KIN (NOK) IAW REF (A).//