R 030041Z OCT 05
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
UNCLASSIFIED//
MARADMIN 457/05
MSGID/GENADMIN/CMC WASHINGTON DC PR/RFM//
SUBJ/CHANGES TO PERMANENT CHANGE OF STATION PCS)ORDER//
REF/A/MCO1326.5D/MMEA/03SEP2004//
REF/B/MCOP7301.104/FDF-21/13JUN1988//
REF/C/MCO4631.9G/LFT-2/07APR1993//
REF/D/MCO1300.8R/MPP-56/04OCT1994//
REF/E/MCBUL7301/OCT2005/-//
GENTEXT/REMARKS/1. PURPOSE. TO ANNOUNCE CHANGES TO WEB ORDERS FOR
THE ISSUANCE OF PERMANENT CHANGE OF STATION (PCS) ORDERS AND ESTABLISH
PROPER ACCOUNTING OF PCS COSTS. IT IS IMPERATIVE THE MARINE CORPS
ACCURATELY ESTABLISH COSTS FOR ALL FACETS OF PCS MOVES WITH CORRECT
APPROPRIATION DATA TO ENABLE THOROUGH ANALYSIS OF THE PCS BUDGET AND
PROPER MANAGEMENT OF PCS ORDERS. CLARIFICATION WILL ENSURE POLICY
AND EXECUTION CONFORMS TO MARINE CORPS ACCURATE ACCOUNTABILITY AND
PROPER MANAGEMENT POLICY AND PROCEDURES.
2. BACKGROUND. PCS ORDERS ARE ISSUED BY CMC (MM) AND OTHER VARIOUS
COMMANDS. SUBSEQUENTLY PCS ORDERS ARE ENDORSED BY COMMANDS THROUGHOUT
THE WORLD. NUMEROUS LEGACY SYSTEMS WERE DEVELOPED TO ACCOMPLISH
CERTAIN ASPECTS OF PCS MOVES. HOWEVER, MANY OF THEM ARE UNABLE TO
INTEGRATE THEIR INFORMATION TO ALLOW FOR ACCURATE ACCOUNTABILITY TO ALL THE
FACETS OF PCS MOVES ACCOUNTABILITY. THESE SYSTEMS COVER SHIPMENT OF
HOUSEHOLD GOODS, STORAGE OF HOUSEHOLD GOODS, VEHICLE STORAGE, GOVERNMENT
PROVIDED TRANSPORTATION, AND TRAVEL ENTITLEMENTS FOR BOTH THE MEMBERS AND
THEIR DEPENDENTS. ADDITIONALLY, ERRONEOUS APPROPRIATION DATA IS
OFTEN PROVIDED ON FIRST ENDORSEMENTS PREVENTING ACCURATE ACCOUNTABILITY
FOR THESE COSTS. DC M&RA, I&L AND P&R HAVE BEEN TASKED WITH CORRECTING ERRORS
AND ESTABLISHING A PROCESS TO ACCURATELY ACCOUNT FOR ALL PCS COSTS.
3. IMPLEMENTATION.
A. EFFECTIVE 1 OCT 2005, ELECTRONICALLY ISSUE APPROPRIATION DATA ON
THE BASIC WEB ORDERS FROM HQMC (MMEA/MMOA). THIS WAS NORMALLY
PRODUCED MANUALLY ON THE FIRST ENDORSEMENT IN THE PAST. THE
ADDITION TO WEB ORDERS IS DESIGNED TO HELP COMMANDERS BY ELIMINATING THE
NEED TO INCLUDE APPROPRIATION DATA IN THEIR ENDORSEMENTS. THE BASIC WEB
ORDERS ARE THE AUTHORITATIVE ORDERS AND THE INFORMATION LISTED ON IT SHALL BE
USED AS THE BASIC SOURCE. WEB ORDERS WILL BE THE BASIC ORDER FOR A
PCS MOVE. ADMINISTRATIVE REPETITION OF WEB ORDERS INFORMATION VIA OTHER
MEANS IS NO LONGER ACCEPTABLE. A CUSTOMER IDENTIFICATION CODE (CIC), A
STANDARD DOCUMENT NUMBER (SDN) AND TRANSPORTATION ACCOUNTING CODE(S) (TAC'S)
WILL ALSO BE LISTED ON THE BASIC WB ORDERS. THE FORMAT OF THESE
NUMBERS WILL BE PROMULGATED IN SEPARATE CORRESPONDENCE. ALL AGENCIES WHOSE
SYSTEMS INTERACT WITH USMC PCS ORDERS ARE INSTRUCTED TO USE THE CIC
OR THE SDN LISTED ON THE BASIC WEB ORDERS. THIS WILL FACILITATE THE
PASSING OF I INFORMATION/DATA THROUGHOUT THE SYSTEMS.
B. SOME ORGANIZATIONS ARE NOT USING WEB ORDERS. FOR EXAMPLE, ORDERS
ISSUED FOR ACCESSION TRAVEL, SEPARATION TRAVEL, AND TRAVEL BY
RECRUITERS ON INTER-DISTRICT TRANSFER ORDERS ARE NOT PRODUCED IN WEB
ORDERS. ADMINISTRATION OFFICERS ARE TO ASSIGN A CIC AS PER REFERENCE (C),
AND ASSIGN A COMPLETED LOA. THE FISCAL YEAR ASSIGNED TO THE LOA IS
TO BE DETERMINED BASED ON THE DATE THE ORDER IS ISSUED VICE DATE OF
DEPARTURE. DISBURSING/FINANCE OFFICES MUST USE THE DATE OF ORDER
ISSUANCE IN DETERMINATION THE FISCAL YEAR FOR THE PROCESSING THE FINANCIAL
EVENTS OBLIGATIONS, EXPENSE COST AND DISBURSEMENTS).
4. ACTIONS
A. ALL PERSONNEL INVOLVED WITH PCS ORDERS MUST USE THE APPROPRIATION
DATA PROVIDED IN THE BASIC WEB ORDERS. THERE IS NO REQUIREMENT TO
REPEAT THIS IN ENDORSEMENTS AS THIS PRACTICE IS UNACCEPTABLE IN THE NEW
PROCESS. IF NO ELECTRONICALLY ISSUED APPROPRIATION DATA IS PROVIDED, AS IN
CASES WHERE WEB ORDERS IS NOT YET USED, THEN CITE THE CORRECT DATA USING
THE DATE OF ORDERS ISSUANCE FOR THE DETERMINATION OF THE FISCAL YEAR AND MCBUL
7301 TO CREATE/ASSIGN THE CIC.
B. ALL DISBURSING/FINANCE OFFICES MUST USE THE FISCAL YEAR
DETERMINED FROM THE DATE OF ORDER ISSUANCE WHEN ISSUING PAYMENTS
ASSOCIATED TO THE PCS ORDERS. WEB ORDERS WILL NOW CONTAIN THE LONG LINE OF
ACCOUNTING (LOA) DATA TO INCLUDE FISCAL YEAR AND EACH FUNCTIONAL ACCOUNT NUMBER
(FAN). DISBURSING/FINANCE OFFICES SHOULD CONTINUE TO USE THE FAN'S
CONTAINED IN TAN 09-04 AND THE SAME LOA'S AS IN THE PAST. THE ONLY INFORMATION THAT
IS USEFUL TO DISBURSING/FINANCE ON THE NEW WEB ORDERS DURING PHASE ONE IS THE
FISCAL YEAR, CIC, SDN, AND ORDERS TYPE, I.E. - PCS CONUS TO CONUS
(OPERATIONAL), PCS OCONUS (ROTATIONAL), ETC. FUTURE PHASE OF THIS INITIATIVE IS
THAT THE STANDARD ACCOUNTING AND BUDGET REPORTING SYSTEM (SABRS) WILL BE
MODIFIED TO ACCEPT AN AUTOMATED OBLIGATION TRANSACTION FROM WEB ORDERS. THE
SABRS PROCESS WILL INCLUDE THE CIC/SDN AND LOA INFORMATION RECEIVED FROM WEB ORDERS
WILL BE INCLUDED ON THE SABRS PRE-VALIDATION FILE USED FOR PAYMENT
VALIDATING PROCEDURES IN THE PROCESSING OF DISBURSEMENTS.
ADDITIONALLY, EXPENSES WILL BE POSTED AGAINST THOSE OBLIGATED FUNDS IN ORDER TO
GAIN BETTER FIDELITY IN RESPONSIBILITY AND ACCOUNTABILITY PROCEDURES.
C. AGENCIES THAT CANNOT USE THE MARINE CORPS ASSIGNED CIC/SDN ON THE
PCS ORDERS ARE TO IDENTIFY THE PROBLEM TO HQMC RFM (POC MR. RIVERA).
ALL AGENCIES ARE TO DEVELOP OR SUBMIT SYSTEM CHANGE REQUESTS THAT
WILL ALLOW THE PASSING/SHARING OF INFORMATION/DATA REGARDING PCS COSTS UTILIZING
THE CIC/SDN AS A KEY DATA ELEMENT. IN ADDITION INFORM HQMC (PROGRAMS
AND RESOURCES) OF ANY ISSUES WITH THIS PLAN.
D. FOR THOSE COMMANDS NOT USING WEB ORDERS, IDENTIFY YOUR COMMAND TO
CMC (MMIA) AND WORK WITH THEM IN ORDER TO DEVELOP A PLAN TO USE WEB
ORDERS OR DEVELOPMENT OF CIC/SDN NUMBERS.
E. VARIOUS MANUALS, PUBLICATIONS, MARINE CORPS ORDERS AND DIRECTIVES
WILL NEED TO BE REVISED. REFERENCES (A) THROUGH (E) WILL BE REVISED
TO INCORPORATE THESE PROCEDURES. ALL AGENCIES ARE ENCOURAGED TO
REVIEW ANY APPLICABLE ORDERS AND DIRECTIVES, MAKE THE NECESSARY CHANGES AND
NOTIFY CMC (RFM).
5. THIS MESSAGE HAS BEEN COORDINATED WITH MMIA/MI/RFF/RFA/LPC. //