R 080156Z FEB 05
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
UNCLASSIFIED//
MARADMIN 056/05
MSGID/GENADMIN/CMC WASHINGTON DC/LPC//
SUBJ/2004 SECRETARY OF DEFENSE (SECDEF) MAINTENANCE AWARDS//
REF/A/DOC/DODINST 1348.30/-//
AMPN/THE REF ESTABLISHED THE SECDEF MAINTENANCE AWARD PROGRAM.//
POC/R. CHARLTON/CAPT/LPC-2/-/TEL:DSN 225-9104/TEL:703-695-9104//
GENTEXT/REMARKS/1. THE REF ESTABLISHED THE SECDEF MAINTENANCE AWARDS
PROGRAM TO
RECOGNIZE OUTSTANDING ACHIEVEMENT IN MAINTENANCE MANAGEMENT
AND PRODUCTION, TO ENHANCE MAINTENANCE AWARENESS, AND TO ENCOURAGE
MAINTENANCE EXCELLENCE. THERE ARE SEPARATE AWARD CATEGORIES FOR
FIELD-LEVEL UNITS AND THE DEPOT-LEVEL MAINTENANCE PROGRAM.
A. DEPOT-LEVEL MAINTENANCE PROGRAM. THIS YEAR MARKS THE
ESTABLISHMENT OF THE ROBERT T. MASON AWARD, IN RECOGNITION OF THE
FORMER ASSISTANT DEPUTY UNDER SECRETARY OF DEFENSE FOR MAINTENANCE
POLICY, PROGRAMS, AND RESOURCES. THE DEPOT-LEVEL COMPETITION IS FOR
PROGRAMS WITHIN THE DOD'S MAJOR ORGANIC DEPOT FACILITIES (I.E.,
THOSE FACILITIES HAVING MORE THAN 400 EMPLOYEES ENGAGED IN
DEPOT-LEVEL MAINTENANCE OPERATIONS). ONE PROGRAM FROM ONE OF THE
DOD ORGANIC DEPOT-LEVEL MAINTENANCE FACILITIES SHALL BE AWARDED THE
ROBERT T. MASON AWARD FOR DEPOT MAINTENANCE EXCELLENCE. ALL
PROGRAMS THAT HAVE BEEN IN OPERATION WITHIN THE DEPOT-LEVEL
MAINTENANCE FACILITY FOR AT LEAST ONE HALF OF THE COMPETITION PERIOD
(6 MONTHS) ARE ELIGIBLE TO COMPETE.
B. FIELD-LEVEL UNITS. ANNUALLY, SIX FIELD-LEVEL MAINTENANCE
UNITS WILL BE AWARDED SECDEF MAINTENANCE AWARDS, TWO FROM EACH
COMPETITIVE CATEGORY (LARGE, MEDIUM, AND SMALL). ONE OF THESE SIX
WINNERS IS THEN RECOGNIZED AS THE "BEST OF THE BEST" AND IS AWARDED
THE SECDEF PHOENIX TROPHY. ACTIVE AND RESERVE FORCE UNITS (TO
INCLUDE MARINE CORPS AIR-GROUND TASK FORCES AND SUPPORTING/BASE
UNITS) WHOSE PRIMARY MISSION IS TO PERFORM MAINTENANCE (BELOW THE
DEPOT LEVEL) ARE ELIGIBLE. UNITS HAVING RESERVE-ASSOCIATE UNITS
SHALL RECOGNIZE THE ASSOCIATED UNIT'S CONTRIBUTIONS IN THEIR AWARD
SUBMISSION.
COMPETITIVE CATEGORIES ARE; LARGE: OVER 1000 AUTHORIZED PERSONNEL;
MEDIUM: 301-999 AUTHORIZED PERSONNEL; AND SMALL: 25-300 AUTHORIZED
PERSONNEL.
2. THE 2004 SECDEF MAINTENANCE AWARD COMPETITIVE PERIOD IS THE
12-MONTH PERIOD, 01 OCT 03 THROUGH 30 SEP 04 (FY 04). COMPETITIVE
UNITS MUST HAVE OPERATED UNDER AN AUTHORIZED STRUCTURE FOR AT LEAST
HALF OF THE COMPETITIVE PERIOD IN ONE OF THESE CATEGORIES TO BE
ELIGIBLE TO COMPETE.
3. NOMINATION PACKAGES MUST BE RECEIVED AT HQMC NLT 31 MAR 05.
NOMINATION PACKAGES RECEIVED AFTER THIS DATE WILL NOT BE CONSIDERED
FOR COMPETITION. THE MAILING ADDRESS AT HQMC IS:
COMMANDANT OF THE MARINE CORPS (LPC-2)
HEADQUARTERS, U.S. MARINE CORPS
2 NAVY ANNEX, ROOM 2314
WASHINGTON, DC 20380-1775
RECOMMEND EACH MEF AND MARFORRES PUBLISH SUBMISSION SCHEDULES IN
ORDER TO SCREEN, EVALUATE, AND RANK EACH NOMINATION PACKAGE RECEIVED
AND FORWARD THEM THROUGH THEIR CHAIN OF COMMAND IN SUFFICIENT TIME
TO HAVE THE PACKAGES ARRIVE AT HQMC (LPC-2) NOT LATER THAN 31 MAR
05. SUBMIT NO MORE THAN 2 NOMINATION PACKAGES PER CATEGORY.
MARFORLANT AND MARFORPAC WILL PROVIDE FORWARDING ENDORSEMENTS FOR
THEIR MEFS' PACKAGES. SUPPORTING ESTABLISHMENT ORGANIZATIONS NOT
UNDER THE OPERATIONAL COMMAND OF A MEF OR MARFOR MAY FORWARD
NOMINATION PACKAGES DIRECTLY TO HQMC. QUANTITY LIMITATIONS LISTED
ABOVE. NOMINATION PACKAGES FOR THE DEPOT-LEVEL AWARD WILL BE
SCREENED, EVALUATED AND ENDORSED BY LOGCOM PRIOR TO FORWARDING TO
HQMC.
4. NOMINATION PACKAGE FORMAT SHALL BE PER THE REF. FORMAT
INSTRUCTIONS MAY BE OBTAINED FROM THE OSD WEBSITE AT THE FOLLOWING
ADDRESS:
A. WWW.ACQ.OSD.MIL/LOG/LOGISTICS_MATERIEL_READINESS/
ORGANIZATIONS/MPPR/HTML/AWARDS.HTML
B. SELECT DOD INSTRUCTION 1348.30 IN PARAGRAPH 1
5. ADDITIONAL INFORMATION FOR SUBMISSION PACKAGES:
A. PACKAGE SHOULD NOT EXCEED 20 PAGES OF TEXT.
B. COPIES OF THE UNIT'S COMMAND CHRONOLOGY ARE NOT ACCEPTABLE.
C. THE NARRATIVE MUST CLEARLY RELATE TO MAINTENANCE ACTIONS OF
THE UNIT. THE FOCUS OF THIS AWARD IS MAINTENANCE, NOT OPERATIONS.
D. DOLLAR AMOUNTS IDENTIFIED AS SAVINGS OR COST AVOIDANCE,
PERCENTAGES, AND OTHER EMPIRICAL DATA TO SUPPORT THE PACKAGE SHOULD
BE INCLUDED WHERE APPROPRIATE.
E. RECOMMEND PACKAGES BE SUBMITTED IN NEWSLETTER FORMAT WITH
PHOTOGRAPHS IMBEDDED WITHIN THE TEXT. THE CONTENT OF THE PACKAGE IS
WHAT WILL BE EVALUATED, NOT THE FORMAT.
F. WRITE SECTION 2 IN FOUR PARTS USING THE REF AS A GUIDE.
START EACH PART ON A NEW PAGE. WEIGHT THE EMPHASIS ON EACH PART
BASED ON THE SCORING VALUE DESCRIBED IN THE REF. THE TEXT IN
SECTION 2 SHOULD BE WRITTEN IN CAUSE AND EFFECT STYLE, I.E.,
"SUCCESSFULLY MAINTAINED X, RESULTING IN Y". USE BOLD TYPE FOR
THE ACTION AND RESULT WORD IN THE TEXT.
G. IF THERE ARE ANY QUESTIONS AS TO FORMATTING, CONTACT THE
POINT OF CONTACT LISTED ABOVE.
6. IN ORDER TO ALLOW REPRODUCTION AND STANDARDIZATION OF PACKAGES,
UNITS SHOULD NOT BIND OR PERFORATE THEIR SUBMISSIONS. IN ADDITION
TO THE PAPER COPY OF THE PACKAGE, AN ELECTRONIC COPY SHOULD BE
PROVIDED ON A LABELED COMPACT DISK.
7. UNIT AND PERSONNEL DATA SHALL BE CLEARED FOR PUBLIC RELEASE TO
MILITARY AND CIVILIAN NEWS SERVICES. NO CLASSIFIED INFORMATION WILL
BE SUBMITTED.
8. ALL NOMINATIONS RECEIVED WILL BE REVIEWED BY A SELECTION BOARD
CONVENED AT HQMC. TWO NOMINEES PER CATEGORY FOR THE FIELD-LEVEL
AWARD WILL BE SELECTED TO REPRESENT THE MARINE CORPS IN COMPETITION
WITH THE OTHER
SERVICES. THE SECDEF MAINTENANCE BOARD WILL SELECT TWO WINNERS IN
EACH CATEGORY AND FROM THOSE SELECTIONS ONE WILL BE NAMED AS THE
OVERALL WINNER AND RECIPIENT OF THE 2004 PHOENIX TROPHY. ONE
PROGRAM / PRODUCTION LINE FOR EACH DEPOT WILL BE SELECTED TO
REPRESENT THE MARINE CORPS IN COMPETITION WITH THE OTHER SERVICES.
THE SECDEF MAINTENANCE BOARD WILL SELECT THE WINNER OF THE ROBERT T.
MASON AWARD FOR 2004. ALL WINNERS WILL BE PRESENTED AWARDS IN A
CEREMONY 26 OCT 05 IN THE GIRMINGHAM-JEFFERSON CONVENTION COMPLEX,
BIRMINGHAM, ALABAMA. THE PHOENIX TROPHY AND THE ROBERT T. MASON
TROPHY WILL REMAIN IN PLACE PERMANENTLY IN THE PENTAGON AND WILL BE
DISPLAYED SO THAT THEY ARE AFFORDED SUITABLE PUBLIC ATTENTION WITH
THE NAME OF THE CURRENT HOLDER AND PREVIOUS WINNERS APPROPRIATELY
INSCRIBED THEREON. REPLICAS OF THESE TROPHIES SHALL BE PRESENTED TO
THE WINNING UNITS.
9. REQUEST WIDEST DISSEMINATION.//