MARADMINS : 491/06
R 120004Z OCT 06
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
UNCLASSIFIED//
MARADMIN 491/06
MSGID/GENADMIN/CMC WASHINGTON DC AR//
SUBJ/ELECTRONIC RECORDS SERIES AND INFORMATION SYSTEM INVENTORY //
REF/A/MSGID:DOC/MCO 5210.11E/YMD:20060418//
REF/B/MSGID:DOC/NARA/YMD:20060915//
REF/C/MSGID:DOC/DOD 5015.2/YMD:20000630//
REF/D/MSGID:DOC/DOD 5015.2STD/YMD:20020619//
REF/E/MSGID:DOC/SECNAV M-5210.1/YMD:20051231//
REF/F/MSGID:DOC/SECNAV M-5210.2/YMD:20051231//
REF/G/MSGID:DOC/NAVMC DIR 5210.11E /YMD:20060515//
POC/R. R. MCCULLY/GS-11/ARDB/-/TEL:703-614-1081//
GENTEXT/REMARKS/1. BACKGROUND.
A. THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA) IS AN
INDEPENDENT AGENCY IN THE EXECUTIVE BRANCH OF THE GOVERNMENT. NARA HAS THE
SOLE AUTHORITY TO PROVIDE GUIDANCE AND ASSISTANCE TO FEDERAL OFFICIALS ON
THE MANAGEMENT OF RECORDS; TO DETERMINE THE RETENTION AND DISPOSITION OF
RECORDS, TO STORE AGENCY RECORDS IN RECORDS CENTERS FROM WHICH AGENCIES CAN
RETRIEVE THEM, AND TO RECEIVE, PRESERVE, AND MAKE AVAILABLE PERMANENTLY
VALUABLE FEDERAL RECORDS.
B. PER REF (A), CMC(ARDB) HAS BEEN DESIGNATED BY THE COMMANDANT OF THE
MARINE CORPS AS THE OFFICE WHICH ESTABLISHES RECORDS MANAGEMENT POLICY AND
PROCEDURES FOR THE MARINE CORPS AND SERVES AS THE MARINE CORPS LIAISON WITH
OTHER GOVERNMENT AGENCIES IN MATTERS RELATING TO RECORDS MANAGEMENT.
2. PURPOSE. PER REF (A), AND IN ORDER TO MEET THE REQUIREMENTS OF REF (B),
ALL STAFF AGENCIES, COMMANDS AND UNITS SHALL COMPLY WITH THE ACTION
CONTAINED IN PARA 3.
3. ACTION.
A. PER REF (B) ALL MARINE CORPS COMMANDS AND STAFF AGENCIES SHALL CONDUCT
AN INVENTORY OF ELECTRONIC RECORDS SERIES AND INFORMATION SYSTEMS CREATED,
MAINTAINED AND IN USE WITHIN THEIR RESPECTIVE COMMANDS. THE INVENTORY SHALL
INCLUDE ONLY ELECTRONIC RECORDS SERIES CREATED WITHIN INFORMATION SYSTEMS
AND WHICH ARE CONSIDERED THE OFFICIAL RECORD.
B. THE ELECTRONIC RECORDS INVENTORY SPREADSHEET IS LOCATED ON THE MARINE
CORPS RECORDS MANAGEMENT WEBSITE WWW.HQMC.USMC.MIL SLASH AR SLASH
RECMGMT.NSF. THE ELECTRONIC RECORDS INVENTORY SPREADSHEET IS EXEMPT FROM
REPORTS CONTROL AND DOES NOT REQUIRE A REPORT CONTROL SYMBOL.
C. THE FOLLOWING ITEMS ARE AVAILABLE ON THE MARINE CORPS RECORDS
MANAGEMENT WEBSITE TO ASSIST COMMANDS:
1. COPY OF REF (B).
2. FREQUENTLY ASKED QUESTIONS.
3. ELECTRONIC INVENTORY SPREADSHEET.
D. FOR THE PURPOSE OF THIS INVENTORY EMAIL RECORDS AND EMAIL
RECORDS SYSTEMS SHALL NOT BE INCLUDED. EMAIL RECORDS AND EMAIL
RECORDS SYSTEMS SHALL BE MAINTAINED PER REF (G).
E. ALL COMMANDS AND STAFF AGENCIES SHALL FORWARD A COPY OF THE
COMPLETED ELECTRONIC RECORDS INVENTORY SPREADSHEET NLT 27 OCT 2006, VIA
EMAIL TO CMC(ARDB) AT: HQMCREC-MGR@USMC.MIL OR VIA FAX
COMM:(703)693-7270 ATTN RONALD R MCCULLY.
4. ASSISTANCE. FOR QUESTIONS, CONTACT THE MARINE CORPS RECORDS
PROGRAM MANAGER, MR. RONALD MCCULLY, HQMCREC-MGR@USMC.MIL COMM
703-614-1081, DSN 224-1081.
5. GENERAL. REFS (C) THROUGH (G) PROVIDE ADDITIONAL INFORMATION REGARDING
MARINE CORPS REQUIREMENTS PERTAINING TO RECORDS MANAGEMENT AND ELECTRONIC
RECORDS MANAGEMENT.
6. THIS BULLETIN IS APPLICABLE TO THE MARINE CORPS TOTAL FORCE.
7. COMPLIANCE. COMMANDERS ARE TO MONITOR AND ENSURE COMPLIANCE WITH THIS
REQUIREMENT.
8. THIS BULLETIN IS CANCELLED 31 DEC 2006.//