MARADMINS : 268/06
R 130009Z JUN 06
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
UNCLASSIFIED/
MARADMIN 268/06
MSGID/GENADMIN/CMC WASHINGTON DC C4//
SUBJ/ADDENDUM TO EMAIL NAMING CONVENTION STANDARDS//
REF/A/MSGID:MARADMIN 366-03/HQMC C4/121430ZAUG2003/-//
REF/B/MSGID:MARADMIN 476-03/HQMC C4/081100ZOCT2003/-//
REF/C/MSGID:MARADMIN 483-04/HQMC C4/021330ZNOV2004/-//
NARR/REF A IS MARADMIN ESTABLISHING E-MAIL NAMING CONVENTION. REF B
ELABORATES ON AND PROVIDES CLARIFICATION OF GAL NAMING STANDARDS
CITED IN REF A. REF C PROVIDES ADDITIONAL INFORMATION PERTAINING TO
THE STANDARDS ESTABLISHED IN REFS A AND B.//
POC/RAY A LETTEER/GS15/HQMC C4 IA/-/TEL:223-3490
/EMAIL:RAY.LETTEER@USMC.MIL//
POC/WILLIAM H RYBCZYNSKI/MSGT/HQMC C4 IA/-/TEL:223-3491
/EMAIL:WILLIAM.H.RYBCZYNSKI@USMC.MIL//
POC/PAUL R SMITH/GYSGT/HQMC C4 IA/-/TEL:223-3490
/EMAIL:PAUL.R.SMITH@USMC.MIL//
GENTEXT/REMARKS/1. PURPOSE. THE PURPOSE OF THIS MESSAGE IS TO FURTHER
ENFORCE AND PROVIDE ADDITIONAL CLARIFICATION OF THE PROPER GLOBAL
ADDRESS LIST (GAL) NAMING STANDARDS FOR THE MARINE CORPS.
2. BACKGROUND. PREVIOUS POLICIES ESTABLISHED IN THE ABOVE REFERENCES
HAVE RECENTLY GENERATED QUESTIONS PERTAINING TO GAL NAMING
CONVENTIONS.
3. POLICY. THE FOLLOWING IS MANDATED FOR ALL USMC GAL ENTRIES:
A. GAL DISPLAY NAME CONVENTION:
(1) LASTNAME, RANK (FOR MILITARY PERSONNEL) OR PAY GRADE (FOR
CIVILIAN PERSONNEL) OR CTR (FOR CONTRACTOR), FIRSTNAME, MIDDLE
INITIAL, SURNAME, COUNTRY OF CITIZENSHIP, IF NON-US CITIZEN.
(E.G., JONES MSGT JOHN A; SMITH GS13 MARY A; JONES NH3 NANCY
SMITH CTR MIKE A, ETC).
(2) NO PERIODS OR COMMAS SHALL BE USED IN THE DISPLAY NAME. RANK
DESIGNATIONS WILL NOT BE HYPHENATED.
(3) THE ACRONYM CIV PERTAINING TO CIVILIAN PERSONNEL IS NOT
AUTHORIZED FOR USE WITHIN THE USMC GAL. INSTANCES OF CIV PRESENTLY
FOUND IN THE USMC GAL MUST BE REMEDIATED IMMEDIATELY. AS NOTED
ABOVE, POLICY STATES THAT PAY GRADE, SUCH AS GS OR NH, SHALL BE USED
TO IDENTIFY USMC CIVILIAN PERSONNEL.
B. REQUESTS FOR EXCEPTIONS TO THIS POLICY SHALL BE SUBMITTED IAW
REF C. TITLES SUCH AS THOSE USED TO IDENTIFY SPECIAL AGENT (SA) OR
A PHD INSTRUCTOR (DR) ARE ACCEPTABLE BUT MUST BE DOCUMENTED AS
WAIVED AND ACCEPTED BY THE MCEN DAA. PER REF C, FURTHER EXCEPTIONS
WILL BE ADDRESSED ON A CASE BY CASE BASIS BY THE MCEN DAA AND MUST
BE DEEMED MISSION CRITICAL.
C. POLICIES ESTABLISHED IN REFS A, B, AND C SHALL REMAIN IN PLACE.
4. POLICY QUESTIONS CAN BE DIRECTED TO THE HQMC C4 IA POCS LISTED
ABOVE. TECHNICAL IMPLEMENTATION ISSUES CAN BE DIRECTED TO THE
MCNOSC WATCH OFFICER AT DSN 278-5300, COMM 703-784-5300, OR BY
EMAIL AT HELPDESK@MCNOSC.USMC.MIL//