R 111610Z OCT 12
UNCLASSIFIED/
MARADMIN 575/12
MSGID/GENADMIN/CMC WASHINGTON DC MRA MI//
SUBJ/CONSOLIDATION OF MARINE CORPS ADMINISTRATIVE ANALYSIS TEAM (MCAAT)//
POC/M. R. SCHROEDER/LTCOL//
MCAAT OIC/MI/-/TEL:(703)432-9551 DSN: 278-9551//
GENTEXT/REMARKS/1.  THIS IS A MI/RFF MESSAGE WHICH PROVIDES INSTRUCTIONS FOR THE CONSOLIDATION OF THE MARINE CORPS ADMINISTRATION ANALYSIS TEAM (MCAAT) EAST AND WEST INTO A SINGLE TEAM LOCATED IN QUANTICO.  THIS CONSOLIDATION WILL IMPROVE STANDARDIZATION, REDUCE MAN HOURS REQUIRED TO CONDUCT ANALYSIS, AND ALLOW FOR A THOUROUGH UNERSTANDING OF TRENDS AND PROBLEM AREAS ACROSS THE ADMINISTRATIVE COMMUNITY.
2.  EXECUTION
A.  EFFECTIVE 30 OCTOBER 2012, THE ANNUAL MCAAT SCHEDULE OF UNITS TO BE INSPECTED WILL BE PUBLISHED AT THE BEGINNING OF EACH FISCAL YEAR VIA THE MCAAT WEBSITE.  ADDITIONALLY, COMMANDERS WILL RECEIVE A FORMAL NOTIFICATION LETTER 30 DAYS PRIOR TO THE SCHEDULED START OF AN ANALYSIS FOR THEIR UNIT.  THE NOTIFICATION LETTER WILL PROVIDE THE START DATE OF THE ANALYSIS AND A DETAILED EXPLANATION ABOUT THE CONDUCT OF THE ANALYSIS.
B.  THE FINANCIAL/DISBURSING ANALYSES WILL REMAIN THE SAME AS PREVIOUS YEARS EXCEPT FOR THE FOLLOWING CHANGE TO POLICY; INSPECTION SCHEDULES WILL BE PUBLISHED AT THE BEGINNING OF THE FY.
3.  CONCEPT OF THE ANALYSIS/POST ANALYSIS
A.  PRIOR TO THE MCAAT'S ARRIVAL AT A UNIT, A REMOTE AUDIT OF PAY AND ENTITLEMENTS WILL BE CONDUCTED USING A RANDOM SAMPLE OF SERVICE RECORDS.  UPON MCAAT'S ARRIVAL ON SITE, AN INTERNAL CONTROL AUDIT WILL BE CONDUCTED TO ENSURE APPROPRIATE PROCEDURES ARE IN PLACE TO ENSURE REGULATIONS ARE FOLLOWED.  BOTH THE REMOTE AUDIT AND THE INTERNAL CONTROL AUDIT WILL BE EQUALLY WEIGHTED AND EACH WILL ACCOUNT FOR 50 PERCENT OF THE UNIT'S CUMMULATIVE SCORE.
B.  GRADING: DURING THE FY13 IMPLEMENTATION PHASE, ADMINISTRATIVE UNIT(S) WILL BE RATED USING A TIER SYSTEM.  THE THREE-TIER SYSTEM FOR FY13 WILL CONSIST OF THE FOLLOWING:
(1).  TIER 1 - THE PAC/UNIT HAS MINOR DISCREPANCIES.
(2).  TIER 2 - THE PAC/UNIT HAS MINOR DISCREPANCIES AND FINDINGS.
(3).  TIER 3 - THE PAC/UNIT HAS MULTIPLE DISCREPANCIES AND MULTIPLE FINDINGS, WHICH ARE OF A DEGREE THAT RENDER THE IPAC / UNIT BEING NON-MISSION CAPABLE.  IN FY14, AFTER SUFFICIENT STATISTICAL DATA HAS BEEN GATHERED FROM THE FY13 ANALYSES, A PROFICIENCY RATING PERCENTAGE WILL ACCOMPANY THE TIER LEVEL ASSIGNMENT.
C.  POST ANALYSIS.  IPAC(S)/UNIT(S) ANALYZED WILL BE REQUIRED TO SUBMIT A CORRECTIVE ACTION PLAN TO DC, MRA (MCAAT), VIA THE UNIT'S CHAIN OF COMMAND WITHIN 60 DAYS OF THE COMPLETION OF AN ANALYSIS.  HOWEVER, MISPAYMENTS INDENTIFIED VIA DISCREPANCY NOTICE WILL BE CORRECTED IN MCAAT-AUTOMATED INFORMATION SYSTEM WITHIN 30 DAYS OF THE COMPLETION OF THE MCAAT ANALYSIS.
4.  QUESTIONS REGARDING MCAAT OR OTHER SPECIFIC ANALYSIS QUESTIONS SHOULD BE ADDRESSED TO THE MCAAT OIC WHO IS LISTED AS THE POC ABOVE.
5.  THIS MARADMIN IS APPLICABLE TO THE MARINE CORPS TOTAL FORCE.
6.  RELEASE AUTHORIZED BY LIEUTENANT GENERAL R. E. MILSTEAD, JR., DEPUTY COMMANDANT FOR MANPOWER AND RESERVE AFFAIRS.//