R 112133Z OCT 12
UNCLASSIFIED/
MARADMIN 581/12
MSGID/GENADMIN/CMC WASHINGTON DC DMCS//
SUBJ/OCCUPATIONAL HEALTH MEDICAL SURVEILLANCE EXAMINATION PROGRAMS TRACKING AND REPORTING//
REF/A/MSGID:DOC/ASN EIE WASHINGTON DC/04AUG2010//
REF/B/MSGID:DOC/USD (ATL) WASHINGTON DC/11NOV2008//
REF/C/MSGID:DOC/CMC WASHINGTON DC SD/28JUL2011//
REF/D/MSGID:DOC/CNO WASHINGTON DC /30DEC2005//
REF/E/MSGID:DOC/NMCPHC PORTSMOUTH VA/25JUL2011//
REF/F/MSGID:DOC/MSG CMC WASHINGTON DC SD/011328ZDEC2009//
REF/G/MSGID:DOC/CMC WASHINGTON DC SD/15MAY2006//
REF/H/MSGID:DOC/SECNAV WASHINGTON DC DNS-5/DEC2005//
NARR/REF A IS DASN EI&E MEMO, MEDICAL SURVEILLANCE COMPLETION RATES.  REF B IS DOD INSTRUCTION 6055.05, OCCUPATIONAL AND ENVIRONMENTAL HEALTH.  REF C IS MCO 5100.29B, MARINE CORPS SAFETY PROGRAM.  REF D IS OPNAVINST 5100.23G W-CH 1, NAVY SAFETY AND OCCUPATIONAL HEALTH PROGRAM MANUAL.  REF E IS NAVY AND MARINE CORPS PUBLIC HEALTH CENTER TECHNICAL MANUAL NMCPHC-TM 0M 6260, MEDICAL SURVEILLANCE PROCEDURES MANUAL AND MEDICAL MATRIX (EDITION 11).  REF F IS MARINE CORPS SAFETY PROGRAM, MEDICAL READINESS REPORTING SYSTEMS (MRRS) AND HEARING READINESS.  REF G IS NAVMC DIR 5100.8, MARINE CORPS OCCUPATIONAL SAFETY AND HEALTH (OSH) PROGRAM MANUAL.  REF H IS SECNAV M-5214.1, DEPARTMENT OF THE NAVY INFORMATION REQUIREMENTS (REPORTS) MANUAL.//
POC/CAPT MARCUS LARKIN/703-604-4603/UNIT:USN HQMC HEALTH SERVICES/- /EMAIL:MARCUS.LARKIN@USMC.MIL//
GENTEXT/REMARKS/1.  THIS MESSAGE ANNOUNCES REQUIREMENTS FOR MARINE CORPS COMMANDS TO TRACK OCCUPATIONAL HEALTH MEDICAL SURVEILLANCE EXAMINATION DATES AND REPORT THEIR ASSOCIATED COMPLETION RATES PER REFERENCES (A) THROUGH (H).
2.  REFERENCE (A) TASKED THE MARINE CORPS TO DEVELOP A PLAN TO ENSURE THAT REQUIRED OCCUPATIONAL HEALTH MEDICAL SURVEILLANCE EXAMINATIONS (OHMSE) ARE COMPLETED ON SCHEDULE AND PROVIDE OVERSIGHT OF PERFORMANCE.  IN THE PAST, OHMSE COMPLETION RATES AND DATES WERE TRACKED AT THE INDIVIDUAL UNIT LEVEL.
3.  TRACKING AND REPORTING OHMSE COMPLETION RATES AND DATES REQUIRES A COLLABORATIVE EFFORT BY COMMANDERS, SUPERVISORS, SAFETY AND MEDICAL PERSONNEL, AND THE INDIVIDUAL MARINE/SAILOR/ CIVILIAN EMPLOYEE.  PER REFERENCE (E), A MEDICAL SCREENING EXAMINATION, AS PART OF A MEDICAL SURVEILLANCE PROGRAM, IS ONE OF SEVERAL TOOLS AIMED AT PROTECTING PERSONNEL WHO ARE EXPOSED OR POTENTIALLY EXPOSED TO HAZARDOUS SUBSTANCES AND PHYSICAL AGENTS IN THE WORKPLACE.
4.  ENROLLING INDIVIDUALS IN OHMSE PROGRAMS WILL BE BASED ON THE MOST RECENT INDUSTRIAL HYGIENE SURVEY RECOMMENDATIONS OR JOB DESCRIPTIONS REQUIRING MEDICAL SURVEILLANCE OR CERTIFICATION EXAM.  EXAMPLES OF THESE PROGRAMS INCLUDE LEAD, CADMIUM, AND THE RESPIRATORY USER CERTIFICATION EXAMINATION.
5.  ACTION
    A.  UNTIL AN ENTERPRISE-WIDE REPORTING SOLUTION IS DEVELOPED AND FIELDED, COMMANDERS WILL TRACK OHMSE COMPLETION RATES AND DATES USING EXISTING LOCAL COMPUTER-BASED PROGRAMS, SUCH AS MEDICAL READINESS AND REPORTING SYSTEM (MRRS); ADVANCED SKILLS MANAGEMENT SYSTEMS (ASM); OCCUPATIONAL SAFETY AND HEALTH SYSTEM (OSHSYS); AND ENTERPRISE SAFETY APPLICATIONS MANAGEMENT SYSTEM (ESAMS).  IN ADDITION, COMMANDS MAY USE EXCEL SPREADSHEETS AND ROSTERS PER REFERENCE (C).
    B.  COMMANDS WILL TRACK THE NUMBER OF PERSONNEL REQUIRED TO BE IN EACH OHMSE PROGRAM BY NAME, EXAMINATION COMPLETION DATES, EXAMINATION TYPE (BASELINE, PERIODIC, OR TERMINATION); AND DUE DATE FOR THE NEXT EXAMINATION.  CONSULT REFERENCE (E) TO DETERMINE THE TYPE OF EXAMINATIONS AND THEIR PERIODICITY; NEXT EXAMINATION DUE DATES CAN THEN BE DETERMINED BY WORKING WITH THE COMMAND MEDICAL DEPARTMENT REPRESENTATIVE, SUPPORTING SAFETY PERSONNEL, SUPPORTING MEDICAL TREATMENT FACILITY, OCCUPATIONAL HEALTH CLINIC.
    C.  AN OHMSE REPORT HAS BEEN DEVELOPED TO CALCULATE PERCENTAGES FOR EACH EXAMINATION.  COMMANDS WILL USE THIS REPORT TO SUBMIT OHMSE COMPLETION RATES.  IT IS AVAILABLE FOR DOWNLOAD FROM THE HEADQUARTERS MARINE CORPS (HQMC) SAFETY DIVISION WEBPAGE AT: HTTP:SLASHSLASHWWW.SAFETY.MARINES.MILSLASHRESOURCESSLASHOHMSETOOLBOX.ASPX.  POPULATE OHMSE REPORTS USING INFORMATION FROM THE APPLICABLE TRACKING SYSTEMS DESCRIBED IN PARAGRAPH 5A ABOVE.  COMPLETION RATE PERCENTAGES WILL BE CALCULATED AUTOMATICALLY FOR BASELINE, PERIODIC, AND TERMINATION EXAMINATIONS IN WHICH PERSONNEL ARE ENROLLED.
    D.  ALL MARINE CORPS FORCE (MARFOR) COMMANDS, MARINE CORPS COMBAT DEVELOPMENT COMMAND, MARINE CORPS INSTALLATIONS COMMAND, MARINE CORPS LOGISTICS COMMAND, MARINE CORPS RECRUITING COMMAND, AND TRAINING AND EDUCATION COMMAND WILL COLLECT REPORTS QUARTERLY FROM SUBORDINATE COMMANDS AND UPLOAD CONSOLIDATED REPORTS INTO THE APPROPRIATE COMMAND FOLDER ON THE HQMC HEALTH SERVICES (HS) SHAREPOINT SITE BY THE 15TH OF THE MONTH FOLLOWING THE END OF THE FISCAL QUARTER (15 JANUARY, 15 APRIL, 15 JULY, AND 15 OCTOBER).  HS SHAREPOINT SITE ACCESS IS REQUIRED; REQUEST ACCESS BY CONTACTING HM2 THOMAS TURNER AT COMMERCIAL PHONE (703) 604-4596 OR EMAIL THOMAS.TURNER@USMC.MIL.  ONCE ACCESS IS GRANTED, REPORTS WILL BE UPLOADED AT: HTTPS:SLASHSLASHEHQMC.USMC.MIL/ORG/HS/DEFAULT.ASPX.  A LINK TO THE SITE IS ALSO AVAILABLE ON THE HQMC SAFETY DIVISION WEBPAGE.  THIS REPORTING REQUIREMENT IS EXEMPT FROM REPORTS CONTROL PER REFERENCE (H), PART IV, PARAGRAPH 7P.
6.  THE GOAL IS TO ENSURE AND DOCUMENT 100 PERCENT COMPLETION RATES FOR THOSE PERSONNEL ENROLLED IN OHMSE PROGRAMS.  COMMANDS FALLING BELOW 90 PERCENT WILL DEVELOP A PLAN OF ACTION AND MILESTONES TO REACH 90 PERCENT OR MORE WITHIN 120 DAYS.
7.  FOR ADDITIONAL INFORMATION OR ASSISTANCE, CONTACT THE HQMC HS POC LISTED AT THE BEGINNING OF THIS MESSAGE.
8.  THIS MARADMIN IS APPLICABLE TO THE TOTAL FORCE MARINE CORPS.
9.  RELEASE AUTHORIZED BY LTGEN W. J. WILLIAMS, DIRECTOR, MARINE CORPS STAFF.//