R 151941Z JAN 13
UNCLASSIFIED/
MARADMIN 030/13
MSGID/GENADMIN/CMC WASHINGTON DC L//
SUBJ/2013 SECRETARY OF DEFENSE (SECDEF) MAINTENANCE AWARDS PROGRAM SUBMISSIONS//
REF/A/DOC/DODI 1348.30/16OCT2009//
AMPN/REF A IS DOD INSTRUCTION FOR SECRETARY OF DEFENSE MAINTENANCE AWARDS PROGRAM.//
POC/M. RYAN/CIV/LPC-1/-/TEL:DSN 260-7173/TEL:703-571-7173/ EMAIL:MICHAEL.RYAN(AT)USMC.MIL//
POC/A. ZAMBRANO/MGYSGT/LPC-1/-/TEL:DSN 2607122/TEL:571-256-7122/ EMAIL:ANTONIO.ZAMBRANO(AT)USMC.MIL//
POC/E. KIRCHNER/CAPT/LPC1/-/TEL:DSN 260-7105/TEL:571-256-7105/ EMAIL:ERIC.KIRCHNER(AT)USMC.MIL//
GENTEXT/REMARKS/1.  REF A ESTABLISHED THE SECDEF MAINTENANCE AWARDS PROGRAM TO ANNUALLY RECOGNIZE MAINTENANCE EXCELLENCE BY PRESENTING THE SECRETARY OF DEFENSE MAINTENANCE AWARDS TO FIELD-LEVEL MAINTENANCE UNITS AND DEPOT-LEVEL MAINTENANCE PROGRAMS.  THERE ARE TWO SEPARATE AWARD CATEGORIES: THE DEPOT-LEVEL MAINTENANCE PROGRAM AWARD AND FIELD-LEVEL UNIT MAINTENANCE AWARD.
1.A. DEPOT-LEVEL MAINTENANCE PROGRAM AWARD. THE DEPOT-LEVEL COMPETITION IS FOR PROGRAMS/PRODUCTION LINES WITHIN DOD'S MAJOR ORGANIC DEPOT FACILITIES (I.E., FACILITIES HAVING MORE THAN 400 EMPLOYEES ENGAGED IN DEPOT-LEVEL MAINTENANCE OPERATIONS). ONE MAJOR PROGRAM/PRODUCTION LINE WILL BE AWARDED THE ROBERT T. MASON AWARD FOR DEPOT MAINTENANCE EXCELLENCE.  ALL PROGRAMS THAT HAVE BEEN IN OPERATION WITHIN THE DEPOT-LEVEL MAINTENANCE FACILITY FOR AT LEAST ONE HALF OF THE COMPETITION PERIOD (6 MONTHS) ARE ELIGIBLE TO COMPETE.
1.B. FIELD-LEVEL UNIT MAINTENANCE PROGRAM AWARDS. ANNUALLY, SIX FIELD-LEVEL MAINTENANCE UNITS WILL BE AWARDED SECDEF MAINTENANCE AWARDS, TWO FROM EACH COMPETITIVE CATEGORY (LARGE, MEDIUM, AND SMALL). ONE OF THESE SIX WINNERS WILL THEN BE RECOGNIZED AS THE "BEST OF THE BEST" AND AWARDED THE SECDEF PHOENIX TROPHY. ACTIVE AND RESERVE FORCE UNITS (TO INCLUDE MARINE CORPS AIR-GROUND TASK FORCES AND SUPPORTING/BASE UNITS) WHOSE PRIMARY MISSION IS TO PERFORM MAINTENANCE (BELOW THE DEPOT LEVEL) ARE ELIGIBLE. UNITS HAVING RESERVE ASSOCIATE UNITS SHALL RECOGNIZE THE ASSOCIATED UNIT'S CONTRIBUTIONS IN THEIR AWARD SUBMISSION. COMPETITIVE CATEGORIES ARE: LARGE (OVER 1,000 AUTHORIZED PERSONNEL); MEDIUM (301-999 AUTHORIZED PERSONNEL); SMALL (UP TO 300 AUTHORIZED PERSONNEL).
2. THE 2013 SECDEF MAINTENANCE AWARD COMPETITIVE PERIOD IS THE 12-MONTH PERIOD BEGINNING 01 OCTOBER 2011 AND ENDING 30 SEPTEMBER 2012 (FY12). COMPETITIVE UNITS MUST HAVE OPERATED UNDER AN AUTHORIZED STRUCTURE FOR AT LEAST HALF OF THE COMPETITIVE PERIOD IN ONE OF THE THREE CATEGORIES TO BE ELIGIBLE TO COMPETE.
3. ORIGINAL NOMINATION PACKAGES MUST BE RECEIVED AT HQMC DC, IL, LPC NLT 31 MAR 2013. NOMINATION PACKAGES RECEIVED AFTER THIS DATE WILL NOT BE CONSIDERED FOR COMPETITION. THE MAILING ADDRESS AT HQMC IS:
   COMMANDANT OF THE MARINE CORPS
   HEADQUARTERS, U.S. MARINE CORPS
   3000 MARINE CORPS PENTAGON
   ATTN: MIKE RYAN LPC-1 RM 2E211-36
   WASHINGTON, DC 20350-3000
4. RECOMMEND EACH MARFOR, MEF, AND SUPPORTING ESTABLISHMENT COMMAND PUBLISH SUBMISSION SCHEDULES IN ORDER TO SCREEN, EVALUATE, AND RANK ALL FIELD-LEVEL GROUND AND AVIATION NOMINATION PACKAGES RECEIVED AND FORWARD THROUGH THEIR CHAIN OF COMMAND IN SUFFICIENT TIME TO HAVE THE PACKAGES ARRIVE AT HQMC IL (CODE LPC-1) NOT LATER THAN 31 MAR 2013. SUBMIT NO MORE THAN 2 NOMINATION PACKAGES PER CATEGORY. MARFORS WILL PROVIDE FORWARDING ENDORSEMENTS FOR THEIR MEF/MSC SUBORDINATE PACKAGES. SUPPORTING ESTABLISHMENT ORGANIZATIONS NOT UNDER THE OPERATIONAL COMMAND OF A MARFOR OR MEF MAY FORWARD NOMINATION PACKAGES DIRECTLY TO HQMC DC, IL, LPC-1. NOMINATION PACKAGES FOR THE DEPOT-LEVEL AWARD WILL BE SCREENED, EVALUATED AND ENDORSED BY CG, MARCORLOGCOM PRIOR TO FORWARDING TO HQMC.
5. NOMINATION PACKAGE FORMAT SHALL BE PER REF A. FORMAT INSTRUCTIONS AND PAST WINNER PACKAGES MAY BE OBTAINED AND VIEWED FROM THE OSD WEBSITE AT THE FOLLOWING ADDRESS:
5.A. HTTP:(SLASH)(SLASH)WWW.ACQ.OSD.MIL/LOG/MPP/AWARDS.HTML
5.B. SELECT DODI 1348.30 IN LEFT COLUMN FOR CRITERIA/FORMAT.
6. ADDITIONAL INFORMATION FOR SUBMISSION PACKAGES:
6.A. PACKAGE SHOULD NOT EXCEED 20 PAGES OF TEXT.
6.B. COPIES OF UNIT COMMAND CHRONOLOGIES ARE NOT ACCEPTABLE.
6.C. NARRATIVE MUST CLEARLY RELATE TO MAINTENANCE ACTIONS OF THE UNIT. FOCUS OF THIS AWARD IS MAINTENANCE, NOT OPERATIONS.
6.D. DOLLAR AMOUNTS IDENTIFIED AS SAVINGS OR COST AVOIDANCE, PERCENTAGES, AND OTHER EMPIRICAL DATA TO SUPPORT THE PACKAGE SHOULD BE INCLUDED WHERE APPROPRIATE.
6.E. RECOMMEND PACKAGES BE SUBMITTED IN NEWSLETTER FORMAT WITH COLORED DIGITAL PHOTOGRAPHS EMBEDDED WITHIN THE TEXT. IAW REF, CONTENT AND FORMAT WILL BE GRADED.
6.F. IF THERE ARE ANY QUESTIONS AS TO FORMATTING, CONTACT THE POINT OF CONTACT LISTED ABOVE.
7. SUBMIT ONE ORIGINAL COLOR PRINTED COPY OF NOMINATION PACKAGE. ALSO, IN ORDER TO FACILITATE EVALUATION OF YOUR NOMINATION PACKAGES BY OSD, SUBMIT PACKAGES ON CD-ROM AND INCLUDE A HIGH RESOLUTION DIGITAL PHOTO OF YOUR UNIT LOGO WITH EACH PACKAGE. ENDORSING COMMANDS MAY CONTACT POC FOR ACCESS TO THE LPC-1 SHAREPOINT THAT WILL ALLOW A VENUE TO UPLOAD DOCUMENTS DIRECTLY TO LPC-1. FINAL MARINE CORPS NOMINATIONS WILL BE FORWARDED TO SECDEF. FOLLOW-ON MESSAGES WILL ANNOUNCE NOMINEES AND SECDEF MAINTENANCE AWARD WINNERS.
8. UNIT AND PERSONNEL DATA SHALL BE CLEARED FOR PUBLIC RELEASE TO MILITARY AND CIVILIAN NEWS SERVICES. NO CLASSIFIED INFORMATION WILL BE SUBMITTED.
9. ALL NOMINATIONS RECEIVED WILL BE REVIEWED BY A SELECTION BOARD CONVENED AT HQMC. TWO NOMINEES PER CATEGORY FOR THE FIELD-LEVEL AWARD WILL BE SELECTED TO REPRESENT THE MARINE CORPS IN COMPETITION WITH THE OTHER SERVICES. SECDEF MAINTENANCE BOARD WILL SELECT TWO WINNERS IN EACH CATEGORY AND FROM THOSE SELECTIONS ONE WILL BE NAMED AS OVERALL WINNER AND RECIPIENT OF THE 2013 PHOENIX TROPHY. ONE PROGRAM/PRODUCTION LINE FOR EACH DEPOT WILL BE SELECTED TO REPRESENT THE MARINE CORPS IN COMPETITION WITH OTHER SERVICES. SECDEF MAINTENANCE BOARD WILL SELECT THE WINNER OF THE ROBERT T. MASON AWARD FOR 2013. THE 2013 MAINTENANCE AWARDS WILL BE PRESENTED AT THE AWARDS BANQUET AND CEREMONY DURING THE 2013 DEPARTMENT OF DEFENSE MAINTENANCE SYMPOSIUM AND EXHIBITION WHICH WILL BE HELD AT THE LONG BEACH CONVENTION CENTER IN LONG BEACH, CALIFORNIA, ON THE EVENING OF 20 NOVEMBER 2013.  PHOENIX TROPHY AND ROBERT T. MASON TROPHY WILL REMAIN PERMANENTLY IN THE PENTAGON AND WILL BE DISPLAYED SO THAT THEY ARE AFFORDED SUITABLE PUBlIC ATTENTION WITH THE NAME OF THE CURRENT WINNER AND PREVIOUS WINNERS APPROPRIATELY INSCRIBED THEREON. REPLICAS OF THESE TROPHIES SHALL BE PRESENTED TO WINNING UNITS.
10. REQUEST WIDEST DISSEMINATION AT THE FIELD-LEVEL UNITS.
11. RELEASE AUTHORIZED BY MAJGEN M. G. DANA, DIRECTOR, LOGISTICS PLANS, POLICIES AND STRATEGIC MOBILITY DIVISION.//