R 060930Z JAN 09
UNCLASSIFIED//
MARADMIN 0003/09
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE OFFICIAL MILITARY PERSONNEL FILE (OMPF)//
REF/A/MSGID:MSG/CMC MRA MM/200729ZMAR2006//
REF/B/MSGID:MSG/CMC MMIA/200729ZFEB2003//
REF/C/MSGID:MSG/CMC MMSB/111526ZSEP2002//
REF/D/MSGID:MSG/CMC/271002ZSEP2001//
REF/E/MSGID:MSG/CMC/YMD:20070901//
REF/F/MSGID:DOC/MCO P1070.12K/YMD:20000714//
REF/G/MSGID:MSG/CMC MRA MM/150829ZJUL2008//
NARR/REF A IS MARADMIN 128/06, NEW EMAIL ADDRESS FOR SUBMISSION OF DIGITAL PHOTOGRAPHS TO HQMC. REF B IS MARADMIN 066/03, SUBMISSION OF OFFICIAL PHOTOGRAPHS FOR DEPLOYED MARINES. REF C IS MARADMIN 483/02, TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE OFFICIAL MILITARY PERSONNEL FILE (OMPF). REF D IS MARADMIN 463/01, TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE OFFICIAL MILITARY PERSONNEL FILE (OMPF). REF E IS MARADMIN 550/07, UNIFORM FOR OFFICIAL PHOTOGRAPHS. REF F IS MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF G IS MARADMIN 387/08.//
POC/D. J. PAYNE/YA2/UNIT:MMSB-20/-/TEL:(703) 784-3974/EMAIL: DEBBIE.PAYNE@USMC.MIL//
GENTEXT/REMARKS/1. THE CAPABILITY TO FILE DIGITAL PHOTOS IN THE OFFICIAL MILITARY PERSONNEL FILE (OMPF) BEGAN IN 2001. REFS A THROUGH D AND REF G ARE PREVIOUS MARADMINS THAT WERE RELEASED WITH INSTRUCTIONS ON HOW TO PROCESS AND TRANSMIT DIGITAL PHOTOS FOR FILING IN THE OMPF. THIS MARADMIN COMBINES ALL PREVIOUS MARADMINS CONCERNING THE SUBMISSION OF DIGITAL PHOTOGRAPHS TO HQMC (MMSB), AND HEREBY CANCELS REFS A THROUGH D AND G. REF E PUBLISHED A REVISION ON THE OFFICIAL UNIFORM FOR OFFICIAL PHOTOGRAPHS FOR FEMALE MARINES. INFORMATION CONTAINED IN THIS MARADMIN AS WELL AS IN REF E WILL BE INCORPORATED INTO A FUTURE RELEASE OF REF F.
2. SPECIFICATIONS:
   A. THE DIGITAL PHOTOGRAPH WILL BE A FULL LENGTH COLOR PHOTO, TAKEN WITH THE MARINE AT 3/4 VIEW. THE PRESCRIBED UNIFORM IS SERVICE 'C' FOR MALES, SERVICE 'C' WITH SLACKS FOR FEMALES, AND UTILITIES MINUS THE UTILITY BLOUSE FOR DEPLOYED MARINES WHO DO NOT HAVE THE SERVICE 'C' UNIFORM, WITH LEFT SHOULDER FORWARD. THE DIGITAL IMAGE WILL BE COLOR CORRECTED AND CROPPED AT 4 IN. BY 5 IN., 200 DPI. MAXIMUM FILE SIZE CANNOT EXCEED 150 KILOBYTES. COMBAT CAMERA-CVIC CENTERS UPLOADING DIRECTLY TO OUR SECURE LAYER 128-BIT ENCRYPTED SERVER, WILL SAVE THE IMAGE WITH THE MARINE'S FULL SSN AND MUST HAVE THE EXTENSION '.JPG' AND BE SAVED AS A JPEG FILE USING A 5 FOR IMAGE QUALITY AND BASELINE (STANDARD) FORMAT OPTION; EXAMPLE: 123456789.JPG. FOR THE PURPOSE OF PHOTO CLARITY, THE PHOTO SHOULD BE TAKEN AGAINST A PLAIN WHITE BACKGROUND. PHOTOGRAPHS TAKEN AT A LOCATION NOT AUTHORIZED TO SUBMIT DIGITAL PHOTOGRAPHS ELECTRONICALLY TO CMC (MMSB), MUST BE SUBMITTED BY EITHER THE MARINE'S CO, XO, SGTMAJ, 1STSGT, SENIOR EXECUTIVE, OR FROM THE COMMAND'S ORGANIZATIONAL MAILBOX TO MMSB.PHOTO@USMC.MIL. IF PHOTOGRAPHS ARE SENT FROM AN UNENCRYPTED EMAIL ACCOUNT, THE PHOTO FILE NAME MUST BE SAVED AS THE MARINE'S LAST NAME AND LAST FOUR OF THE SSN. IF SENDING PHOTOS WITH THE FULL SSN TO THE COMMAND MAILBOX, THE EMAIL CONTAINING THE PHOTO MUST BE SENT ENCRYPTED.
   B. A TITLE BOARD WILL BE INCLUDED ON THE PHOTOGRAPH, CONTAINING THE INFORMATION DESCRIBED BELOW. FOR DEPLOYED MARINES THE TITLE BOARD WILL INCLUDE THE WORD "DEPLOYED" DISPLAYED PROMINENTLY ACROSS THE TOP OF THE BOARD. TITLE BOARDS CAN BE DIGITALLY INSERTED IF THE FONT IS LEGIBLE.
      (1) FIRST LINE: MARINE'S LAST NAME, FIRST NAME, MIDDLE INITIAL(S).
      (2) SECOND LINE: RANK, PRIMARY MOS.
      (3) THIRD LINE: LAST FOUR OF THE SSN, PRECEDED BY 5 X'S (XXXXX1234).
      (4) FOURTH LINE: HEIGHT IN INCHES AND WEIGHT IN POUNDS SEPARATED BY A SLASH, BODY FAT PERCENTAGE IF MARINE EXCEEDS HEIGHT AND WEIGHT STANDARDS. FOR PREGNANT MARINES, "PREG" VICE THE MARINE'S WEIGHT.
      (5) FIFTH LINE: ABBREVIATED BILLET ASSIGNMENT DESCRIPTION AND UNIT. FOR IRR MARINES, THE BILLET ASSIGNMENT AND UNIT WILL BE MOBCOM.
      (6) SIXTH LINE: DATE PHOTGRAPH WAS TAKEN (YYYYMMDD).
      (7) SEVENTH LINE: CERTIFICATION BY THE SENIOR LEADERSHIP (CO/XO/SGTMAJ/1STSGT) OF THE COMMAND IS REQUIRED REGARDLESS OF RANK AND BODY FAT PERCENTAGE. 'CERTIFIED BY (NAME OF CO/XO SGTMAJ OR 1STSGT, COMMAND TITLE)', EXAMPLE: COL I M SMITH, CO, HQBN, HQMC. INDIVIDUAL READY RESERVE (IRR) MARINES ARE NOT REQUIRED TO HAVE THEIR HEIGHT AND WEIGHT CERTIFIED. IRR MARINES THAT HAVE THEIR OFFICIAL PHOTO TAKEN MUST PUT "IRR MARINE" IN PLACE OF THE CERTIFYING OFFICIAL. IT IS MANDATORY THAT THE SPECIFICATIONS ARE MET. WHEN SPECIFICATIONS ARE NOT MET, THE TITLE BOARD AND/OR THE RANK AND RIBBONS ON THE MARINE UNIFORM MAY NOT BE VISIBLE AND THE PHOTO MAY NOT BE ACCEPTED FOR PROCESSING.
   C. MMSB WILL NOT ACCEPT PHOTOGRAPHS FROM THE INDIVIDUAL MARINE. DIGITAL PHOTOGRAPHS SUBMITTED TO THE COMMAND MAIL BOX MUST BE SUBMITTED BY THE MARINE'S COMMAND, EMAILED BY THE CO, XO, SGTMAJ OR 1STSGT, THE MARINE'S SENIOR EXECUTIVE OR FROM THE COMMAND ORGANIZATIONAL MAILBOX. THE COMMAND SUBMITTING THE PHOTOGRAPH HAS THE RESPONSIBILITY TO ENSURE THE PHOTOGRAPH HAS ALL REQUIRED INFORMATION ON THE TITLE BOARD AND TO ENSURE THE PHOTOGRAPH HAS NOT BEEN ALTERED.
3. SUBMISSION
   A. TO ALLOW PROCESSING TIME FOR FILING IN THE OMPF FOR UPCOMING SELECTION BOARDS, DIGITAL PHOTOGRAPHS MUST BE TRANSMITTED AND RECEIVED AT CMC (MMSB) AT LEAST 2 WEEKS PRIOR TO THE CONVENING DATE OF THE APPLICABLE BOARD, AND NOT MORE THAN 12 MONTHS PRIOR TO THE CONVENING DATE. PHOTOGRAPHS ARE VALID FOR ANY SELECTION BOARD CONVENING WITHIN A 12 MONTH PERIOD OF THE DATE THE PHOTO WAS TAKEN.
   B. IF DIGITAL PHOTOGRAPHIC EQUIPMENT IS NOT AVIALABLE, A HARD COPY PHOTO WILL BE SUBMITTED DIRECTLY TO THE PRESIDENT OF THE APPLICABLE BOARD, AT THE FOLLOWING ADDRESS: PRESIDENT, (SPECIFIC BOARD), HEADQUARTERS, U.S. MARINE CORPS, HARRY LEE HALL (MMPR), 17 LEJEUNE ROAD, QUANTICO, VA 22134-5104. IF A TITLE BOARD IS NOT AVAILABLE, TYPE THE INFORMATION CONTAINED IN PARAGRAPH 2 SO IT APPEARS TO THE RIGHT OF THE MARINE.
   C. DIGITAL PHOTOGRAPHS TAKEN AT AN AUTHORIZED COMBAT CAMERA SUPPORT UNIT THAT HAVE AN AUTHORIZED USER ID WILL SUBMIT DIGITAL COLOR PHOTOGRAPHS ELECTRONICALLY TO CMC (MMSB) AT THE FOLLOWING WEBSITE ADDRESS: MMSBCVIC.MMSB.USMC.MIL. UNIQUE USER ID'S ARE ISSUED TO THE AUTHORIZED COMBAT CAMERA-CVIC CENTERS AND ARE NOT TRANSFERRABLE. PASSWORDS MUST BE CHANGED EVERY 60 DAYS, BUT IT IS SUGGESTED THEY BE CHANGED EACH TIME SOMEONE LEAVES THE COMBAT CAMERA UNIT.
   D. IT IS RECOMMENDED THAT MARINES TRY TO HAVE THEIR PHOTOGRAPHS TAKEN AT ONE OF THE COMBAT CAMERA UNITS OR DOD PHOTOGRAPHIC UNITS LISTED ON HTTPS:WWW.MMSB.USMC.MIL WEBSITE. SOME NON-USMC UNITS MAY CHARGE A FEE-FOR-SERVICE, SO CONTACT THE PHOTOGRAPHIC LAB FIRST. RESERVE MARINES WHO ARE NOT ATTACHED TO A COMMAND SHOULD CONTACT MOBCOM, PUBLIC AFFAIRS OFFICE, 816-843-3023 FOR THE POC OR CALL MMSB. THE COMMAND REPRESENTATIVE SUBMITTING THE PHOTOGRAPH HAS THE RESPONSIBILITY TO ENSURE THE PHOTOGRAPH HAS ALL REQUIRED INFORMATION ON THE TITLE BOARD AND TO ENSURE THE PHOTOGRAPH HAS NOT BEEN ALTERED. THE PHOTOS MUST BE SUBMITTED TO THE HQMC (MMSB) ORGANIZATIONAL MAILBOX FOR PHOTOS AT: MMSB.PHOTO@USMC.MIL (TO SELECT THE ADDRESS OFF THE GAL, SELECT THE FOLLOWING ADDRESS: SMB MANPOWER MMSB PHOTO.
4. ALL MARINES ARE REMINDED THAT THEY ARE INDIVIDUALLY RESPONSIBLE FOR ENSURING PROMOTION PHOTOGRAPHS ARE PROPERLY TAKEN AND TIMELY SUBMISSION REQUIREMENTS ARE MET FOR THE APPLICABLE CONVENING SELECTION BOARDS. MARINES MAY CONFIRM RECEIPT OF THEIR DIGITAL PHOTOGRAPH VIA THE MMSB WEBSITE AT: HTTPS:WWW.MMSB.USMC.MIL. CLICK ON OFFICIAL MILITARY PERSONNEL FILE/ONLINE APPLICATIONS/DIGITAL PHOTO INVENTORY. THE WEBSITE WILL NOT DISPLAY THE PHOTO ITSELF, ONLY THE DATE THE LAST PHOTO ELECTRONICALLY SUBMITTED HAS BEEN RECEIVED AT CMC (MMSB). HARD COPY PHOTOS ARE SENT DIRECTLY TO THE PRESIDENT OF THE APPLICABLE SELECTION BOARD AND ARE NOT FILED IN THE OMPF.
5. FOR FURTHER INFORMATION, THE POINT OF CONTACT IS MS. DEBBIE PAYNE AT DEBBIE.PAYNE@USMC.MIL, 703-784-3974 OR DSN 278-3974.
6. RELEASE AUTHORIZED BY BGEN J. A. KESSLER, DIRECTOR, MANPOWER MANAGEMENT DIVISION.//