R 252228Z JUN 13
UNCLASSIFIED/
MARADMIN 313/13
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/MARINE FORCES RESERVE (MARFORRES) INSTALLATION PERSONNEL ADMINISTRATION CENTER (IPAC) TRANSITION TO MARINE ON LINE (MOL) ELECTRONIC PERSONNEL ACTION REQUEST (EPAR)//
REF/A/MSGID:DOC/MARADMIN 170-13/YMD:20130329//
AMPN/REF A SELECTED RESERVE PRIOR SERVICE ACCESSION PHASING AND INTERUNIT TRANSFER PROCEDURES.//
POC/CWO5/KIMBERLY FRANCOIS/-/UNIT: IPAC MARFORRES/-/TEL: 504-697-8913//
POC/MAJ/ELIZABETH SAGER/-/UNIT: CMC RAM-5/-/TEL: 703-784-0558//
GENTEXT/REMARKS/1.  THIS MARADMIN IS APPLICABLE TO MARINES AND UNITS RECEIVING ADMINISTRATIVE SUPPORT FROM THE MARFORRES IPAC IN NEW ORLEANS, LA INCLUDING INDIVIDUAL MOBILIZATION AUGMENTEE (IMA) PROGRAM MEMBERS AND MEMBERS OF THE INDIVIDUAL READY RESERVE (IRR).  EFFECTIVE ON THE DATES LISTED IN PARA 2 BELOW, THE EPAR MODULE WITHIN MARINE ON LINE (MOL) WILL BE THE SECURE ELECTRONIC METHOD USED BY ALL IMA AND IRR PERSONNEL TO SUBMIT ALL PERSONAL ADMINISTRATIVE REQUIREMENTS TO THE MARFORRES IPAC.  ALL USERS HAVE SECURED ACCESS TO MOL THROUGH THE USE OF A CAC OR USER NAME AND PASSWORD ENCRYPTION TECHNOLOGY.  SUBMITTING BY EPAR REPLACES THE WEBSITE AND EMAIL ADDRESS PREVIOUSLY USED BY THE MARFORRES (MFR) CUSTOMER SERVICE CENTER (CSC) TO RECEIVE, PROCESS AND TRACK REQUESTS SUBMITTED FOR MARFORRES IPAC ACTION.
2.  TRANSITION DATES FOR SUPPORTED RESERVE COMPONENTS ARE AS FOLLOWS:
    A.  01 JUL 2013 - IMA PROGRAM MEMBERS
    B.  01 JUL 2013 - IRR AND ISL/ASL
3.  EPAR SUBMISSION PROCESS:
    A.  INDIVIDUAL MARINE LOGS INTO MOL.
    B.  SELECT EPAR (UNDER RED BANNER)
    C.  SELECT CREATE EPAR.
    D.  FILL IN THE FIELDS WITHIN THE EPAR AND UPLOAD ATTACHMENTS AS NECESSARY.  SELECT SUBMIT.
    E.  IN THE FORWARD REQUEST TO FIELD SELECT ANY ONE OF THE FOLLOWING NAMES OF IPAC CSC PERSONNEL - HUTTINGER, MENDOZA, LUCKADO, MOODY, RICE, OR HERRERA.  IMA MEMBERS SHOULD SELECT THEIR OPSPONSOR IN THE CARBON COPY (CC) FIELD IF POSSIBLE.  SELECT OK.
    F.  REVIEW AND SELECT CONFIRM.
    G.  CSC PERSONNEL PROCESS EPAR OR FORWARD TO IPAC OR MCIRSA FOR PROCESSING.
    H.  ONCE PROCESSED, THE EPAR IS CLOSED.
    I.  THE MEMBER WILL BE ABLE TO TRACK THE EPAR BY LOGGING INTO MOL.  THE HOME PAGE WILL DISPLAY EPAR NOTIFICATIONS THROUGH WHICH THE MEMBER WILL BE ABLE TO TRACK THE EPAR MOVEMENT TO CLOSING.
4.  RESERVE TRAVEL CLAIMS.
    A.  ONCE AN ADMINISTRATIVE SUPPORT REPRESENTATIVE OR IMA OPSPONSOR REVIEWS THE TRAVEL CLAIM FOR ACCURACY AND ENSURES ALL RECEIPTS ARE INCLUDED (IF APPLICABLE), THE REVIEWER WILL SIGN BLOCK 20C OF DD FORM 1351-2, SCAN THE ENTIRE TRAVEL CLAIM, AND FORWARD IT BACK TO THE MEMBER AS A PDF FILE VIA ENCRYPTED EMAIL FOR THE MEMBER TO UPLOAD AND SUBMIT VIA MOL EPAR FOR PROCESSING.
    B.  UPON RECEIPT AND PROCESSING THROUGH THE CSC AND IPAC DEPLOYMENTS SECTION, THE CLAIM IS SUBMITTED TO THE SERVICING FINANCE OFFICE VIA DOCUMENTS TRACKING MANAGEMENT SYSTEM-TRAVEL (DTMS-T).  UPON RECEIPT BY THE SERVICING FINANCE OFFICE, FINANCE CLERKS WILL UPLOAD THE TRAVEL CLAIM INTO THE INTEGRATED AUTOMATED TRAVEL SYSTEM (IATS) FOR COMPUTATION AND SETTLEMENT.  IF THE MEMBERS EMAIL ADDRESS IS CORRECT IN IATS, HE OR SHE WILL RECEIVE EMAILS FROM THE IATS SYSTEM (1) UPON RECEIPT OF THE TRAVEL CLAIM, (2) IF THE TRAVEL CLAIM HAS BEEN RETURNED WITH A DISCREPANCY NOTICE (DN), AND (3) UPON FINAL SETTLEMENT.  TO ENSURE THE MEMBER RECEIVES THE IATS EMAILS, AND IF THE EMAIL ADDRESS HAS CHANGED, THE MEMBER SHOULD WRITE THE CORRECT EMAIL ADDRESS AT THE TOP OF THE TRAVEL CLAIM.  FOR EXAMPLE "UPDATE EMAIL ADDRESS:  JSMITH(AT)GMAIL.COM OR JOHN.SMITH(AT)USMC.MIL".  FINANCE CLERKS WILL MANUALLY UPDATE THE EMAIL ADDRESS.
    C.  WITH THE COMBINATION OF MOL HOMEPAGE NOTIFICATIONS UPON SUBMITTING THE EPAR AND IATS EMAILS ONCE THE TRAVEL CLAIM IS FORWARDED TO FINANCE FOR PROCESSING, THE MEMBER WILL RECEIVE UPDATES ON THE PROCESSING OF THE EPAR AND THE TRAVEL CLAIM FROM BEGINNING TO END.  IF THE TRAVEL CLAIM IS RETURNED WITH A DN, THE IPAC DEPLOYMENTS SECTION WILL CONTACT THE MEMBER VIA EMAIL OR PHONE TO DISCUSS AND EXPLAIN WHY THE TRAVEL CLAIM RECEIVED A DN AND THE CORRECTIVE ACTIONS REQUIRED FOR RESUBMISSION.
5.  PERSONNEL ACTION REQUESTS REQUIRING SUPPORT VIA THE CSC'S ORGANIZATIONAL MAIL BOX (OMB) MAY ONLY BE SUBMITTED BY A PRIOR SERVICE RECRUITER (PSR), IMA OPERATIONAL SPONSOR (OPSPONSOR), OR SMCR UNIT ADMINISTRATIVE SUPPORT PERSONNEL.  EXAMPLES INCLUDE NEW JOIN REQUESTS, EXTENSION REQUESTS, GRADE/MOS WAIVERS AND INTERUNIT TRANSFERS.  DOCUMENTS OR PACKAGES SUBMITTED TO THE CSC OMB BY INDIVIDUALS WILL BE RETURNED TO BE RESUBMITTED AS AN EPAR
    A.  IMA PRIOR SERVICE NEW JOINS.
        (1) PRIOR SERVICE RECRUITERS WILL SUBMIT IMA PRIOR SERVICE NEW JOIN PACKAGES VIA THE CSC OMB AT:  MFR_CSC (AT) USMC.MIL.  EMAIL MUST BE SENT AS ENCRYPTED.
        (2) UPON RECEIPT, CSC PERSONNEL WILL FORWARD THE JOIN PACKAGE TO MARINE CORPS INDIVIDUAL RESERVE SUPPORT ACTIVITY (MCIRSA) FOR APPROPRIATE ACTION. 
    B.  IMA AND SMCR UNIT INTER UNIT TRANSFER (IUT) REQUESTS.
        (1) IMA OPSPONSORS OR SMCR UNIT ADMINISTRATIVE SUPPORT PERSONNEL WILL SUBMIT UNIT LEVEL APPROVED IUT REQUESTS TO THE CSC VIA THE CSC OMB AT:  MFR_CSC (AT) USMC.MIL.  EMAIL MUST BE SENT AS ENCRYPTED
        (2) PER REF A, CSC PERSONNEL WILL FORWARD THE IUT PACKAGE TO MCIRSA FOR APPROPRIATE ACTION.  MCRISA WILL FORWARD REQUESTS TO JOIN AN SMCR UNIT TO MFR, G1 MANPOWER FOR BILLET IDENTIFICATION CODE (BIC) VALIDATION AND MFR MANPOWER WILL RETURN THE PACKAGE TO THE PARENT SMCR UNIT OR MCIRSA.  MCIRSA WILL FORWARD REQUESTS TO JOIN AN IMA UNIT TO DIRECTOR, RESERVE AFFAIRS FOR APPROVAL AND DIRECTOR, RESERVE AFFAIRS WILL RETURN THESE REQUESTS TO MCIRSA TO BE ROUTED BACK TO THE PARENT UNIT FOR ORDERS.
6. RELEASE AUTHORIZED BY COL K. W. STEIN, DIRECTOR, RESERVE AFFAIRS DIVISION, ACTING.//