R 121423Z AUG 13
UNCLASSIFIED/
MARADMIN 397/13
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/SELECTED RESERVE AVIATION TRANSITION AND CONVERSION RETRAINING PROGRAM//
REF/A/MSGID:DOC/MCO 1331.2K/YMD:20031218//
REF/B/MSGID:DOC/MCO 1200.17D/YMD:20120625//
REF/C/MSGID:DOC/MCTFSPRIUM/YMD:20120807//
REF/D/MSGID:DOC/MCO 1001R.1K/YMD:20090322//
NARR/REF A IS THE TRANSITION/CONVERSION TRAINING FOR MARINE NAVAL AVIATORS AND NAVAL FLIGHT OFFICERS ORDER.  REF B IS THE MOS MANUAL.  REF C IS THE MARINE CORPS TOTAL FORCE SYSTEM PERSONNEL REPORTING INSTRUCTIONS USER MANUAL ONLINE. REF D IS THE MARINE CORPS RESERVE ADMINISTRATIVE MANAGEMENT MANUAL (MCRAMM)//
POC/M.J. HANSON/MAJ/UNIT: 4TH MAW/-/TEL: 504-697-7501 /EMAIL: MICHAEL.HANSON(AT)USMC.MIL//
POC/H.W. MORRIS/MAJ/UNIT: CMC (RAP)/-/TEL: 703-784-9135 /EMAIL: HANS.MORRIS(AT)USMC.MIL//
POC/W.W. ROHRMAN/GYSGT/UNIT: CMC (RIT)/-/TEL: 703-432-9771 /EMAIL: WILLIAM.W.ROHRMAN(AT)USMC.MIL//
GENTEXT/REMARKS/1.  TRANSITION AND CONVERSION RETRAINING (T/C) HAS BEEN AUTHORIZED FOR SELECTED MARINE CORPS RESERVE (SMCR) UNITS WITHIN 4TH MAW.  THIS PROGRAM IS INTENDED FOR SMCR UNIT MARINES WHO ARE SUBJECT TO TRANSITION AND/OR CONVERSION TRAINING DUE TO IMPLEMENTATION OF ALTERNATE AIRCRAFT PLATFORMS AND OR REDESIGNATIONS.  THIS MARADMIN DETAILS THE REQUIRMENTS AND PROCESS FOR THE PROGRAM.
2.  ELIGIBILITY REQUIREMENTS.
    A.  MARINES MUST BE IN THE PROCESS OF JOINING OR BE A CURRENT MEMBER OF A MARFORRES UNIT/RUC AT THE SQUADRON LEVEL OR BELOW.
    B.  MUST BE A LANCE CORPORAL THROUGH STAFF SERGEANT, OR AVIATOR WHO HAVE BEEN APPROVED FOR TRANSITION/CONVERSION VIA SEPARATE CORRESPONDENCE.  AVIATORS REQUIRING TRANSITION MUST FIRST BE APPROVED BY DC AVIATION.  AVIATORS REQUIRING CONVERSION MUST BE APPROVED BY CG, 4TH MAW.
    C.  IN NO INSTANCE WILL THE REQUIRED CONTRACTUAL OBLIGATION FOR TRAINING TAKE THE MARINE BEYOND SERVICE LIMITS FOR GRADE.
        (1) LANCE CORPORALS MUST HAVE LESS THAN 5 SATISFACTORY YEARS. LANCE CORPORALS WITH MORE THAN 5 SATISFACTORY YEARS MAY APPLY FOR A WAIVER.  THE WAIVER WILL BE BASED ON THE MARINE'S LIKELIHOOD OF PROMOTION.
        (2) CORPORALS MUST HAVE LESS THAN 6 SATISFACTORY YEARS. CORPORALS WITH MORE THAN 6 SATISFACTORY YEARS MAY APPLY FOR A WAIVER. THE WAIVER WILL BE BASED ON THE MARINE'S LIKELIHOOD OF PROMOTION.
        (3) SERGEANTS MUST HAVE LESS THAN 10 SATISFACTORY YEARS AND NO MORE THAN 2 YEARS TIME IN GRADE (TIG).  SERGEANTS WITH MORE THAN 2 YEARS TIG MAY APPLY FOR A WAIVER.  THE WAIVER WILL BE BASED ON CERTIFICATION OF THE MARINE'S COMPLETION OF PME IN GRADE AND A FAVORABLE ENDORSEMENT BY THE SQUADRON COMMANDER.
        (4) STAFF SERGEANTS MUST HAVE LESS THAN 14 SATISFACTORY YEARS AND NO MORE THAN 2 YEARS TIG.
    D.  LANCE CORPORALS AND CORPORALS MUST POSSESS A MINIMUM AVERAGE IN GRADE PROFICIENCY AND CONDUCT MARKS OF 4.0.
    E.  SERGEANTS AND ABOVE WHO ARE IN ZONE OR ABOVE ZONE IN THE SMCR OR HAVE BEEN PASSED OVER FOR PROMOTION IN THE SMCR ARE NOT ELIGIBLE FOR THE RETRAINING PROGRAM.
    F.  CAPTAINS WHO HAVE BEEN PASSED OVER FOR PROMOTION TO MAJOR IN THE READY RESERVE ARE NOT ELIGIBLE FOR RETRAINING.  A CAPTAIN WHO IS IN-ZONE OR ABOVE ZONE AND NOT BEEN PREVIOUSLY CONSIDERED FOR PROMOTION REQUIRES VERIFICATION BY CMC (RAP) PRIOR TO APPROVAL TO DETERMINE ELIGIBILITY.
    G.  MAJORS MUST HAVE LESS THAN 4 YEARS TIG.
    H.  MARINES REQUESTING RETRAINING MUST BE ABLE TO COMPLETE ALL REQUIRED TRAINING WITHOUT A BREAK IN BETWEEN SCHOOLS. 
    I.  A MARINE POSSESSING AN AVIATION MAINTENANCE RELATED MOS WHO  IS A MEMBER OF HMM/VMM-764 WILL BE APPROVED TO RETRAIN TO THE CORRESPONDING MV-22 MOS (I.E., 6112 HELICOPTER MECHANIC TO 6116 TILTROTOR MECHANIC).
    J.  MARINE AVIATORS APPLYING FOR AFFILIATION WITH VMGR-452 WITH A KC-130J MODEL QUALIFICATION ARE REQUIRED TO RETRAIN TO THE KC-130T MODEL QUALIFICATION.
    K.  CURRENT MEMBERS OF AN SMCR UNIT MUST BE FILLING A BIC FOR WHICH HE/SHE IS NOT FULLY MOS QUALIFIED IN THE CURRENT UNIT. 
    L.  ALL REQUESTS WILL BE CONSIDERED BASED ON THE NEEDS OF THE MARINE CORPS. HOWEVER, DUE TO LIMITED FUNDS, REQUESTS WILL BE APPROVED ON A FIRST COME/FIRST SERVE BASIS.
3.  PROGRAM DISQUALIFICATIONS.
    A.  SELECTION TO GUNNERY SERGEANT PRIOR TO T/C APPROVAL.
    B.  FAILURE TO ATTEND OR COMPLETE TRAINING DUE TO DISCIPLINARY ACTION OR ACADEMIC FAILURE.
    C.  TRANSFER TO THE IRR PRIOR TO THE CONVENING DATE OF THE SCHEDULED COURSE WITHOUT PRIOR APPROVAL FROM CMC (RAP).
    D.  UNEXCUSED ABSENCES WITHIN THE PREVIOUS 12 MONTHS.
    E.  CURRENTLY ASSIGNED TO THE BODY COMPOSITION PROGRAM OR MARINE CORPS APPEARANCE PROGRAM.
    F.  FAILURE OF A PFT OR CFT WITHIN THE LAST 12 MONTHS.
    G.  RECEIVED A REDUCTION IN GRADE TO THEIR CURRENT GRADE.
    H.  THE MARINE MUST NOT BE A PREVIOUS RECIPIENT OF RETRAINING FUNDING WITHIN THE PAST 3 YEARS.  THIS REQUIREMENT IS WAIVED FOR MARINES IN UNITS AFFECTED BY BRAC OR FSRG.
4.  OBLIGATION.
    A.  MARINES MUST HAVE THE REQUIRED CONTRACTUAL OBLIGATION WITHIN 30 DAYS OF THE RETRAINING REQUEST APPROVAL.  EFFECTIVE 1 JULY 2013, AS AN EXCEPTION TO REF (D) PARA 4501 SCHOOLS OF 5 WEEKS OR LESS REQUIRE 1 YEAR CONTRACTUAL OBLIGATION; SCHOOLS BETWEEN 6 AND 12 WEEKS REQUIRE A MINIMUM OF 2 YEARS OF CONTRACTUAL OBLIGATION; SCHOOLS OF MORE THAN 12 WEEKS REQUIRE A MINIMUM OF 3 YEARS OF CONTRACTUAL OBLIGATION.
    B.  THE CONTRACTUAL OBLIGATION MUST BE OBTAINED WITH THE CURRENT MARFORRES UNIT IN CONJUNCTION WITH CMC (RIT) APPROVING THE RETRAINING. THE OBLIGATION IS TO BE FULFILLED IN THE SELECTED MARINE CORPS RESERVE AT THE APPROVED UNIT AND BIC.
5. SUBMISSION PROCESS.
    A.  NOMINATION REQUESTS WILL BE SUBMITTED BY UNIT COMMANDERS 4TH MAW G-3 TRAINING SECTION (ATTN: MAJ HANSON) VIA EMAIL AT 4THMAW(UNDERSCORE)G3(UNDERSCORE)TRAINING(AT)USMC.MIL.  4TH MAW G-3T WILL FORWARD ALL NOMINATION REQUESTS TO CMC (RAP) FOR APPROVAL.  NOMINATION REQUESTS WILL INCLUDE MARINE'S NAME, EDIPI, BIC, COURSE NAME, ESTIMATED TRAVEL COST, ESTIMATED PAY AND ENTITLEMENTS COST, COURSE LOCATION, AND COURSE DATES. 
    B.  UPON APPROVAL OF THE REQUEST BY CMC (RAP), 4TH MAW G-3T WILL NOTIFY THE MARINE'S UNIT VIA EMAIL.
    C.  THE SMCR UNIT WILL SUBMIT THE REQUEST AND ATTACH THE SIGNED PDF STATEMENT OF UNDERSTANDIN (SOU) TO 4TH MAW G-3T VIA THE 4TH MAW SCHOOLS DATABASE AT HTTPS:(DOUBLE SLANTS)EIS.USMC.MIL/SITES/4THMAW/ISTORE/LISTS/SCHOOLS(PERCENTAGE)20REQUEST/ALL.ASPX FOR REVIEW.
    D.  4TH MAW G-3T WILL FORWARD THE REQUEST AND SIGNED SOU TO CMC (RIT) VIA SMB-RIT(AT)USMC.MIL FOR REVIEW.
    E.  CMC (RIT) WILL EMAIL THE FINAL DISPOSITION OF THE REQUEST TO 4TH MAW G-3T VIA THEIR OMB.  CMC (RIT) WILL FINALIZE THE SIGNATURES ON THE SOU AND ATTACH BOTH THE SOU AND THE ORDER WRITING INSTRUCTIONS TO ALL APPROVED REQUESTS.
    F.  4TH MAW G-3T WILL EMAIL THE FINAL APPROVAL, FINALIZED SOU, AND ORDER WRITING INSTRUCTIONS TO THE SMCR UNIT.
    G.  UNITS ARE DIRECTED TO UTILIZE THE APPLICABLE PER DIEM RATES AVAILABLE AT THE TRAINING SITE.  MESSING AND LODGING IS DIRECTED, IF AVAILABLE, AT COST.  RENTAL VEHICLES ARE NOT GENERALLY AUTHORIZED AND WILL ONLY BE APPROVED BY CMC (RIT) UNDER SPECIAL CIRCUMSTANCES. 
    H.  THE UNIT MUST SUBMIT A SET OF ORDERS VIA MROWS NLT 30 DAYS AFTER THE RETRAINING REQUEST APPROVAL DATE.  FAILURE TO SUBMIT MROWS ORDERS REQUEST WITHIN THE TIMELINE WILL RESULT IN REALLOCATION OF THE APPROVED FUNDING AND THE UNIT RECEIVING A FUNDING DISAPPROVAL NOTICE.  IF A NOTICE IS ISSUED, THE UNIT WILL BE REQUIRED TO RESUBMIT A NEW RETRAINING REQUEST PACKAGE FOR THE MARINE.
    I.  UPON COMPLETION OF SMCR ACTIONS, CMC (RIT) WILL SCREEN AND FUND APPROVE THE MARINE'S ORDERS REQUEST.
    J.  4TH MAW G-3T WILL VERIFY/VALIDATE THE EXECUTION OF ORDERS AND COMPLETION OF SCHOOL TRAINING.
    K.  UPON COMPLETION OF REQUIRED TRAINING, 4TH MAW G-3T WILL SUBMIT AN MANDATORY DRILL STOP DATE (MDSD) ADJUSTMENT REQUEST ALONG WITH A SIGNED COPY OF THE MARINE'S SOU TO MFR G-1 VIA ITS ORGANIZATIONAL MAILBOX AT MFR-MANPOWER(AT)USMC.MIL.  MFR G-1 WILL REPORT AND ADJUST THE MDSD UTILIZING THE EFFECTIVE DATE THAT TRAINING COMMENCED FOR ENLISTED AND THE DATE THE TRAINING WAS COMPLETED FOR OFFICERS.
    L.  4TH MAW G-1 WILL VERIFY MCTFS TO ENSURE PROPER POSTING OF REQUIRED MDSD ADJUSTMENT.
6.  4TH MAW IS THE ONLY ENTITY AUTHORIZED TO SUBMIT REQUESTS TO HEADQUARTERS MARINE CORPS FOR THIS TRAINING FOR THE SELECTED MARINE CORPS RESERVE (SMCR).  CMC (RIT) IS THE ONLY ENTITY AUTHORIZED TO FUND APPROVE ORDERS REQUESTS FOR THIS TRAINING.  MARFORRES (MFR) G-1 IS THE ONLY ENTITY AUTHORIZED TO PROCESS MDSD'S UPON COMPLETION OF MARINE'S TRAINING.
7.  ATTENDANCE OF ANY MARINE AT A PRIMARY OR NECESSARY MOS PRODUCING SCHOOL OR CHANGE OF AN OFFICER'S PMOS, REGARDLESS OF FUNDING SOURCE, IS NOT AUTHORIZED WITHOUT CMC APPROVAL.
8.  RESCHEDULING WILL BE COORDINATED BY THE UNIT WITH 4TH MAW G-3T.  IN THE EVENT OF A RESCHEDULE REQUEST, THE UNIT MUST SUBMIT AN EMAIL WITH JUSTIFICATION TO 4TH MAW G-3T VIA THEIR OMB.  REQUESTS TO RESCHEDULE MUST BE SUBMITTED NLT 45 DAYS PRIOR TO THE ORIGINALLY SCHEDULED TRAINING REPORT DATE, THE ORDERS MODIFICATION MUST BE APPROVED BY CMC (RIT).
9.   MARINES THAT RECEIVE T/C RETRAINING MAY ONLY EXECUTE AN INTER-UNIT TRANSFER WITH APPROVAL FROM CMC (RAP) VIA MFR.
10.  TRAINING REQUEST FORM AND SOU CAN BE FOUND ON THE 4TH MAW SCHOOLS DATABASE AT HTTPS:(DOUBLE SLANTS)EIS.USMC.MIL/SITES/4THMAW/ISTORE/LISTS/SCHOOLS(PERCENT)20REQUEST/ALL.ASPX.
11.  THIS MARADMIN CANCELS ON 30 SEPTEMBER 2014.
12.  RELEASE AUTHORIZED BY COLONEL K. W. STEIN, DIRECTOR RESERVE AFFAIRS DIVISION, ACTING.//