R 261405Z SEP 13
UNCLASSIFIED/
MARADMIN 498/13
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE//
REF/A/DESC:DOC/MCO P1400.31C/YMD:20060809//
REB/B/DESC:DOC/MCO P1400.32D/W/CH2/YMD:20060511//
REF/C/DESC:DOC/MCO P1070.12K/W/CH1/YMD:20000714//
REF/D/MSGID:MSG/CMC/060930ZJAN09//
NARR/REF A IS MARINE CORPS PROMOTION MANUAL, VOL 1, OFFICER PROMOTIONS.  REF B IS MARINE CORPS PROMOTION MANUAL VOL 2, ENLISTED PROMOTIONS.  REF C IS MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM).  REF D IS MARADMIN 003/09, TRANSMISSION AND FILING OF DIGITAL PHOTOGRAPHS TO THE OFFICIAL MILITARY PERSONNEL FILE (OMPF)//
POC/J. SHATTUCK/GS-14/MMSB/-/TEL: (703) 784-3931/EMAIL:JEFFREY.SHATTUCK(AT)USMC.MIL//
GENTEXT/REMARKS/1.  THIS MARADMIN PROVIDES UPDATED INFORMATION REGARDING THE SUBMISSION REQUIREMENTS OF OMPF PHOTOGRAPHS TO THE OFFICIAL MILITARY PERSONNEL FILE (OMPF).
2.  PHOTOGRAPHS PROVIDE A VISUAL REPRESENTATION OF THE MARINE TO PROMOTION AND SELECTION BOARDS.  IT IS THE MARINE'S INDIVIDUAL RESPONSIBILITY TO ENSURE A DIGITAL PHOTOGRAPH IS POSTED TO THEIR OMPF IN A TIMELY MANNER FOR THE APPROPRIATE PROMOTION OR SELECTION BOARD.  PARAGRAPH 3002 OF REFERENCE (A) AND PARAGRAPH 3102.1B OF REFERENCE (B) REQUIRE THOSE MARINES ELIGIBLE FOR CONSIDERATION BY A PROMOTION BOARD TO FURNISH AN OMPF PHOTOGRAPH DURING EACH YEAR OF ELIGIBILITY.  A PHOTOGRAPH IS CONSIDERED CURRENT IF THE PHOTOGRAPH WAS TAKEN WITHIN 12 MONTHS OF THE CONVENING DATE OF THE RESPECTIVE PROMOTION OR SELECTION BOARD.  PRIOR TO THE BEGINNING OF EACH FISCAL YEAR, MANPOWER MANAGEMENT PROMOTION BRANCH (MMPR) PUBLISHES A MARADMIN THAT PROVIDES THE CONVENING DATES FOR OFFICER AND STAFF NON-COMMISSIONED OFFICER PROMOTION BOARDS THAT ARE SCHEDULED FOR THE NEXT FISCAL YEAR.  ADDITIONALLY, NON-PROMOTION BOARD SPONSORS PUBLISH CONVENING DATES OF THE RESPECTIVE SELECTION BOARDS VIA MARADMINS.  GUIDANCE REGARDING PHOTOGRAPSSUBMITTED TO THE OFFICIAL MILITARY PERSONNEL FILE THAT IS PROVIDED IN REFERENCES C AND D RESPECTIVELY ARE SUPERSEDED BY THE GUIDANCE PROVIDED IN THIS MARADMIN UNTIL SUCH TIME THAT REFERENCE C IS UPDATED.
3.  IN ORDER TO ALLOW SUFFICIENT PROCESSING TIME TO FILE THE PHOTOGRAPH TO THE OMPF, DIGITAL PHOTOGRAPHS TRANSMITTED TO MMSB FOR AN UPCOMING SELECTION BOARD MUST BE RECEIVED AT LEAST 2 WEEKS PRIOR TO THE CONVENING DATE OF THE APPLICABLE BOARD.  OMPF PHOTOGRAPHS CAN BE TAKEN AT ANY AUTHORIZED COMBAT CAMERA (COMCAM) SECTION OR AN ALTERNATE DOD PHOTOGRAPHIC SUPPORT FACILITY.  EACH COMCAM SECTION HAS THE CAPABILITY TO SECURELY TRANSMIT DIGITAL PHOTOGRAPHS DIRECTLY TO MMSB.  DIGITAL PHOTOGRAPHS NOT TAKEN AT A COMCAM SECTION CAN BE ENCRYPTED AND SENT TO THE MMSB ORGANIZATIONAL MAILBOX:  MMSB.PHOTO(AT)USMC.MIL.  PHOTOGRAPHS TAKEN AT A LOCATION NOT AUTHORIZED TO SUBMIT DIGITAL PHOTOGRAPHS ELECTRONICALLY TO CMC (MMSB), MUST BE SUBMITTED BY EITHER THE MARINE'S COMMANDING OFFICER (CO), EXECUTIVE OFFICER (XO),INSPECTOR-INSTRUCTOR (I (AND) I), MARINE SECURITY GUARD DETACHMENT COMMANDER, SGTMAJ, 1STSGT, SENIOR EXECUTIVE, OR FROM THE COMMAND'S ORGANIZATIONAL MAILBOX.  SUCH PHOTOGRAPHS WILL BE REVIEWED PRIOR TO INCLUSION IN THE OMPF. MARINES ARE NOT AUTHORIZED TO SUBMIT THEIR OWN PHOTOGRAPHS.  COMCAM SECTIONS OR DOD PHOTOGRAPHIC SUPPORT FACILITIES SHOULD BE USED TO THE MAXIMUM EXTENT POSSIBLE.
4.  UNIFORM FOR OMPF PHOTOGRAPHS:
    A.  MALE OFFICER AND MALE ENLISTED PERSONNEL:  SERVICE "C" WITHOUT COVER, WITH RIBBONS (SHORT SLEEVE KHAKI SHIRT; GREEN POLY WOOL TROUSERS).  WEARING OF A WHITE UNDERSHIRT (T-SHIRT) IS AT THE INDIVIDUAL'S OPTION PER CURRENT UNIFORM REGULATIONS.
    B.  FEMALE OFFICER AND FEMALE ENLISTED PERSONNEL:  SERVICE "C" WITHOUT COVER, WITH RIBBONS (SHORT SLEEVE KHAKI SHIRT WITH GREEN POLY WOOL SLACKS).  PREGNANT MARINES HAVE THE OPTION OF WEARING THE SERVICE "C" OR MATERNITY UNIFORM.  MARINES THAT ARE POSTPARTUM, MAY TAKE AN OMPF PHOTOGRAPH IN EITHER THE SERVICE "C," MATERNITY UNIFORM, OR MARINE PATTERN (MARPAT) UNIFORM AS DESCRIBED IN PARAGRAPH 4E BELOW.  THE MATERNITY OR MARPAT UNIFORM FOR POSTPARTUM MARINES MAY BE WORN FOR OMPF PHOTOGRAPHS UP TO 6 MONTHS FROM THE DATE OF DELIVERY. AS NOTED IN THE EXAMPLES PROVIDED IN PARAGRAPH 5E, THE STORY BOARD WILL INDICATE EITHER "PREG," "POST PARTUM EXP YYYYMMDD" IN PLACE OF HEIGHT/WEIGHT AND BODY FAT.  ("POST PARTUM EXP YYYYMMDD" IS THE ENDING DATE OF THE POST PARTUM TIME PERIOD.)
    C.  THE WEARING OF AN INCONSPICUOUS WRISTWATCH AND/OR RING(S) IS AUTHORIZED.  EYEGLASSES, WHEN WORN, WILL BE CONSERVATIVE IN APPEARANCE.  THE WEARING OF EARRINGS BY FEMALE MARINES IS AT THE INDIVIDUAL'S OPTION PER CURRENT UNIFORM REGULATIONS.  NECKTABS ARE NOT TO BE WORN BY FEMALE MARINES FOR THE OMPF PHOTOGRAPH.
    D.  THE FOLLOWING BADGES ARE THE ONLY BADGES AUTHORIZED FOR WEAR IN AN OMPF PHOTOGRAPH:  PRESIDENTIAL SERVICE, VICE PRESIDENTIAL SERVICE, OFFICE OF SECRETARY OF DEFENSE, AND THE JOINT CHIEFS OF STAFF.  THE WEARING OF SHOOTING BADGES IS NOT AUTHORIZED.
    E.  DEPLOYED MARINES:  DESERT MARPAT WITHOUT COVER (GREEN MARPAT FOR HUMANITARIAN MISSIONS).  T-SHIRT, NO MARPAT BLOUSE.  MARINES DEPLOYED TO A COMBAT ZONE, OR SUPPORTING A HUMANITARIAN MISSION, ARE AUTHORIZED TO TAKE THEIR PHOTOGRAPH IN THE MARPAT UNIFORM AS DESCRIBED ABOVE.  MARINES PERFORMING DUTIES IN A TRAINING EXERCISE OR UNIT DEPLOYMENT AWAY FROM THEIR PRIMARY DUTY STATION ARE AUTHORIZED TO TAKE THEIR OMPF PHOTOGRAPH IN THE MARPAT UNIFORM DESCRIBED ABOVE IF THE UNIT WAS NOT DIRECTED TO TRAVEL WITH THE UNIFORM DESCRIBED IN PARAGRAPH 4A OR 4B OF THIS MARADMIN, AND THE MARINE WILL NOT RETURN TO THEIR PRIMARY DUTY STATION IN SUFFICIENT TIME TO SUBMIT A PHOTOGRAPH  PRIOR TO THE CONVENING DATE OF A SUBJECT BOARD THAT THEIR OMPF RECORD WILL APPEAR BEFORE.
5.  PREPARE PHOTOGRAPHS PER THE FOLLOWING GUIDANCE:
    A.  PREPARE ONE DIGITAL PHOTOGRAPH, THREE QUARTER VIEW DISPLAYING THE INDIVIDUAL STANDING IN THE PRESCRIBED UNIFORM, WITH LEFT SHOULDER FORWARD.  THE DIGITAL IMAGE OF THE MARINE WILL BE COLOR CORRECTED AND CROPPED AT 4 INCHES BY 5 INCHES, 200 DPI, MAXIMUM FILE SIZE OF 150 KILOBYTES.  THE IMAGE FILE WILL BE NAMED BY THE MARINE'S SSN (E.G. 123456789), MUST HAVE THE EXTENSION "JPG" AND BE SAVED AS A JPEG FILE USING A 5 FOR IMAGE QUALITY AND BASELINE (STANDARD) FORMAT OPTION AND MUST BE ENCRYPTED WHEN BEING SUBMITTED, VIA EMAIL, BY A COMCAM SECTION OR DOD PHOTOGRAPHIC SUPPORT FACILITY. WHEN MMSB SYSTEMS ARE CHANGED, THE NAMING CONVENTION FOR THE FILE WILL USE THE DOD ID NUMBER (EDIPI).  ONCE SYSTEMS HAVE BEEN CHANGED, AN UPDATE TO THIS MARADMIN WILL BE PUBLISHED.
    B.  THE PHOTOGRAPHER MUST USE A PLAIN, LIGHT-COLORED BACKGROUND.  DO NOT USE CURTAINS AND/OR CARPETS AS BACKGROUND IN THE FINISHED PRINT.  ARRANGE LIGHTING TO AVOID BACKGROUND SHADOWS AND TO PRODUCE A LIGHT GRAY TO WHITE BACKGROUND IN THE FINISHED PRINT.
    C.  CREATE A TITLE BOARD/TEXT BOX FOR DIGITAL PHOTOGRAPHS CONTAINING THE FOLLOWING INFORMATION AS SHOWN BELOW:
       (1) LAST NAME, FIRST NAME, MIDDLE INITIAL(S), NAME SUFFIX
       (2) RANK, PRIMARY MOS
       (3) LAST 4 OF SSN PRECEDED BY 5 X'S (XXX-XX-1234) (DOD ID WILL BE USED VICE SSN AS MMSB SYSTEMS ARE MODIFIED AND PERMIT DOD ID USE)
       (4) HEIGHT (IN INCHES) / WEIGHT (IN POUNDS).  FOR THOSE MARINES (OFFICER AND ENLISTED) WHO EXCEED HEIGHT/WEIGHT STANDARDS, DISPLAY BODY FAT PERCENTAGE AND CERTIFICATION BY THE SENIOR LEADERSHIP OF THE COMMAND IS REQUIRED.  COMMAND SENIOR LEADERSHIP IS COMMANDING OFFICER, EXECUTIVE OFFICER, SERGEANT MAJOR, OR FIRST SERGEANT.
       (5) ABBREVIATED BILLET ASSIGNMENT, AND UNIT
       (6) DATE PHOTOGRAPH WAS TAKEN (YYYYMMDD SEQUENCE)
       (7) CERTIFICATION BY THE SENIOR LEADERSHIP.  EXAMPLE: COL I. M. SMITH, CO, HQBN, HQMC. CERTIFICATION BY THE SENIOR LEADERSHIP OF THE COMMAND IS REQUIRED REGARDLESS OF RANK AND BODY FAT PERCENTAGE.  COMMAND SENIOR LEADERSHIP IS COMMANDING OFFICER (CO), EXECUTIVE OFFICER (XO), INSPECTOR-INSTRUCTOR, MARINE SECURITY GUARD DETACHMENT COMMANDER, SERGEANT MAJOR, FIRST SERGEANT, OR SENIOR EXECUTIVE.
    D.  FOR DEPLOYED MARINES, AS DEFINED IN PARAGRAPH 4E, THE TITLE BOARD WILL INCLUDE THE WORD "DEPLOYED" DISPLAYED PROMINENTLY ACROSS THE TOP OF THE BOARD.
    E.  THE TEXT BOX SHOULD BE PLACED AT OR NEAR THE MARINE'S FEET ON THE RIGHT SIDE OF THE DIGITAL IMAGE.  ENSURE THE IDENTIFYING DATA IS CLEARLY READABLE IN THE FINISHED PRINT.  FOR DIGITAL PHOTOGRAPHS, EITHER A TITLE BOARD OR A TEXT BOX ON THE PHOTOGRAPH IS ACCEPTABLE.  EXAMPLES INCLUDE:
       (1) STANDARD FORMAT
           SMITH    JASON I
           SSGT          0111
           XXX XX 9876
           73/182
           S-1 HQSVCBN 2DFSSG
           20120930
           SGTMAJ J. A. SMITH, HQSVCBN 2DFSSG
       (2) PREGNANT FORMAT
           SMITH    DORIS A
           SSGT          0111
           XXX XX 9876
           PREG
           S-1 HQSVCBN 2DFSSG
           20120930
           SGTMAJ J. A. SMITH, HQSVCBN 2DFSSG
       (3) POST PARTUM FORMAT
           SMITH    DORIS A
           SSGT          0111
           XXX XX 9876
           POST PARTUM EXP 20130430
           S-1 HQSVCBN 2DFSSG
           20130215
           SGTMAJ J. A. SMITH, HQSVCBN 2DFSSG
       (4) BODY FAT FORMAT
           SMITH     JASON I
           SSGT         0111
           XXX XX 9876
           73/219   BF 17PERCENT
           S-1 HQSVCBN 2DFSSG
           20120930
           SGTMAJ J. A. SMITH, HQSVCBN 2DFSSG
6.  INDIVIDUAL MARINES HAVE A PERSONAL RESPONSIBILITY TO ENSURE THEIR PHOTOGRAPH IS SUBMITTED TO AND PROCESSED BY CMC (MMSB).  PHOTOGRAPHS APPROVED FOR PROCESSING ARE TYPICALLY PLACED IN THE OMPF WITHIN 2 WORKING DAYS OF RECEIPT.  VERIFICATION OF PHOTOGRAPH PROCESSING INTO THE OMPF CAN BE ACCOMPLISHED BY THE MARINE VIA THE OMPF TAB IN MOL.  IT IS THE RESPONSIBILITY OF THE COMMAND, SUBMITTING THE PHOTOGRAPH, TO ENSURE THAT THE PHOTOGRAPH HAS ALL REQUIRED INFORMATION ON THE TITLE BOARD AND THAT IT HAS NOT BEEN ALTERED.  COMMAND CERTIFICATION OF THE MARINE'S HEIGHT/WEIGHT SHALL BE VALID FOR A PERIOD OF 30 DAYS FOR THE PURPOSE OF TAKING OMPF PHOTOGRAPHS.  COMMAND CERTIFICATION CAN BE COMPLETED BY THE COMMANDING OFFICER (CO), EXECUTIVE OFFICER (XO),INSPECTOR-INSTRUCTOR, MARINE SECURITY GUARD DETACHMENT COMMANDER, SGTMAJ, 1STSGT, OR SENIOR EXECUTIVE.
7.  DIGITAL PHOTOGRAPHS TAKEN AT AN AUTHORIZED COMCAM  SECTION THAT HAVE AN AUTHORIZED USER ID WILL SUBMIT DIGITAL COLOR PHOTOGRAPHS ELECTRONICALLY TO CMC (MMSB) AT THE FOLLOWING WEBSITE ADDRESS: MMSBCVIC.MMSB.USMC.MIL. UNIQUE USER ID'S ARE ISSUED TO THE AUTHORIZED COMCAM SECTION AND ARE NOT TRANSFERRABLE. PASSWORDS MUST BE CHANGED EVERY 60 DAYS, BUT IT IS SUGGESTED THEY BE CHANGED EACH TIME SOMEONE LEAVES THE COMCAM SECTION.
8.  IT IS RECOMMENDED THAT MARINES TRY TO HAVE THEIR PHOTOGRAPHS TAKEN AT ONE OF THE COMCAM SECTIONS OR DOD PHOTOGRAPHIC UNITS LISTED ON HTTPS:WWW.MMSB.USMC.MIL WEBSITE. RESERVE MARINES WHO ARE NOT ATTACHED TO A COMMAND SHOULD CONTACT MARFORRES, PUBLIC AFFAIRS OFFICE, 504-678-6597 FOR THE POC OR CALL MMSB-20. THE PHOTOGRAPHS MUST BE SUBMITTED TO THE HQMC (MMSB) ORGANIZATIONAL MAILBOX FOR PHOTOGRAPHS AT: MMSB.PHOTO(AT)USMC.MIL.  TO SELECT THE ADDRESS OFF THE GAL, SELECT THE FOLLOWING ADDRESS: SMB MANPOWER MMSB PHOTO.
9.  IF SUBMISSION OF A DIGITAL PHOTOGRAPH IS NOT POSSIBLE, FOLLOW THE GUIDANCE PROVIDED IN THE RESPECTIVE PROMOTION/SELECTION BOARD MARADMIN IN REGARDS TO SUBMISSION OF A HARD COPY PHOTOGRAPH. THE GUIDANCE PROVIDED IN PARAGRAPHS 1 THROUGH 5 REGARDING PHOTOGRAPH PREPARATION WILL BE FOLLOWED IN REGARDS TO HARD COPY PHOTOGRAPHS.  HARD COPY PHOTOGRAPHS ARE SENT DIRECTLY TO THE PRESIDENT OF THE APPLICABLE BOARD AND ARE NOT FILED IN THE OMPF. IF DUE TO EXTENUATING CIRCUMSTANCES, THE MARINE IS UNABLE TO TAKE AN OMPF PHOTOGRAPH, ELECTRONIC OR HARD COPY, THE MARINE MAY SUBMIT A LETTER TO THE PRESIDENT OF THEIR RESPECTIVE BOARD. THE CORRESPONDENCE TO THE BOARD MUST ADHERE TO THE LETTER CORRESPONDENCE REQUIREMENTS PRESCRIBED IN THE MARADMIN PERTAINING TO THE PROMOTION OR SELECTION BOARD.
10. RELEASE AUTHORIZED BY BGEN M. J. MONAHAN, DIRECTOR, MANPOWER MANAGEMENT DIVISION.//