MARADMINS : 634/13
R 271552Z Nov 13
UNCLASSIFIED/
MARADMIN 634/13
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/ APPROVAL OF THE HUMANITARIAN SERVICE MEDAL (HSM) FOR REPUBLIC OF THAILAND RELIEF EFFORTS//
REF/A/MSGID:DOC/SECNAV/22AUG2006//
REF/B/JOINT STAFF MEMORANDUM DTD 22 AUG 2013//
REF/C/MARADMIN 626/13//
NARR/REF A IS SECNAVINST 1650.1H, NAVY AND MARINE CORPS AWARDS MANUAL. REF B IS THE JOINT STAFF MEMORANDUM ANNOUNCING THE SUBJECT AWARD. REF C IS ADMINISTRATIVE INSTRUCTIONS FOR THE SUBMISSION OF RECOMMENDATIONS FOR THE HUMANITARIAN SERVICE MEDAL (HSM)//
POC/S. HASIB/SSGT/M AND RA, MM, MMMA/QUANTICO VA/TEL DSN: 278-9342 OR COML 703-784-9342/EMAIL: SMB_HQMC_PERS_AWARDS(AT)USMC.MIL//
GENTEXT/REMARKS/1. THE PURPOSE OF THIS MARADMIN IS TO ANNOUNCE THE SUBJECT AWARD AND PROVIDE ADMINISTRATIVE INSTRUCTIONS TO IDENTIFY RECIPIENTS PROPERLY. REF C OUTLINES GENERAL HSM PROCEDURES. PARTICIPATING INDIVIDUALS AND COMMANDS SHOULD REVIEW IT IN ITS ENTIRETY.
2. ON 22 AUGUST 2013, THE CHAIRMAN OF THE JOINT CHIEFS OF STAFF APPROVED THE HUMANITARIAN SERVICE MEDAL (HSM) FOR REPUBLIC OF THAILAND FLOOD RELIEF EFFORTS.
3. UNITS AND PERSONNEL AUTHORIZED. MEMBERS OF THE III MARINE EXPEDITIONARY FORCE HUMANITARIAN ASSISTANCE SURVEY TEAM AND FLOOD RELIEF COMMAND ELEMENT WHO WERE PHYSICALLY PRESENT AND PROVIDED HUMANITARIAN ASSISTANCE.
4. TIME PERIOD. 15 OCTOBER THROUGH 5 NOVEMBER 2011 AND 13 NOVEMBER THROUGH 3 DECEMBER 2011.
5. ADMINISTRATIVE INSTRUCTIONS. SECNAVINST 1650.1H, ARTICLE 420.18 OUTLINES THE CRITERIA FOR THE HSM FOR MARINES. OF NOTE, THE REFERENCE REQUIRES "MERITORIOUS, DIRECT, NON-ROUTINE PARTICIPATION IN A SIGNIFICANT MILITARY ACT OR OPERATION OF A HUMANITARIAN NATURE." ASSIGNMENT TO A LISTED UNIT OR PRESENCE IN THE DESIGNATED AREA DOES NOT ESTABLISH ELIGIBILITY FOR THE HSM. A DESIGNATED ENDORSER MUST VERIFY INDIVIDUAL PARTICIPATION IN THE OPERATION.
5.A. MMMA WILL ACCEPT VALIDATED ROSTERS OF QUALIFYING INDIVIDUALS VIA THE IMPROVED AWARDS PROCESSING SYSTEM (IAPS) WEBSITE DIRECTLY FROM THE DESIGNATED POCS BELOW ONLY. FURTHER ENDORSEMENTS FROM COMMANDS ABOVE A DESIGNATED ENDORSER ARE NOT REQUIRED AND WILL UNNECESSARILY DELAY PROCESSING.
5.B. DESIGNATED ENDORSERS, THEIR UNITS, AND CURRENT POCS ARE LISTED AT THE NUMBERED PARAGRAPHS BELOW. UNITS SHOWN BELOW EACH DESIGNATED ENDORSER REFLECT THE TASK ORGANIZATION FOR THIS OPERATION. ALL QUESTIONS REGARDING THIS AWARD SHOULD BE ROUTED VIA THE CHAIN OF COMMAND TO THE LISTED CURRENT POC. SUBORDINATE UNIT ADJUTANTS SHOULD CONTACT THE POC FOR THE UNIT UNDER WHICH THEY DEPLOYED FOR INTERNAL COORDINATING INSTRUCTIONS FOR SUBMISSION OF QUALIFYING PARTICIPANTS.
5.B.1. 3D MARINE LOGISTICS GROUP (MLG)(BGEN CRENSHAW)
CURRENT POC: 1STLT ROXANNE KILMER
ROXANNE.KILMER(AT)USMC.MIL, COMM (315) 637-2051
3D MLG STAFF SECTION PERSONNEL
COMBAT LOGISTICS REGIMENT (CLR) 35, 3D MLG
9TH ENGINEER SUPPORT BATTALION, CLR 35
3D SUPPLY BATTALION, CLR 35
COMBAT LOGISTICS REGIMENT 37, 3D MLG
HEADQUARTERS COMPANY, CLR 37
COMMUNICATIONS COMPANY, CLR 37
LANDING SUPPORT COMPANY, CLR 37
MP COMPANY, CLR 37
HSL-51 (USN)
36TH CONT RESP GRP (PACAF) (USAF)
66TH MED BDE (USA)
5.B.2 COMBAT LOGISTICS REGIMENT 3, 3D MLG (COL HENDERSON)
CURRENT POC: 1STLT DANIEL OLIVER
DANIEL.OLIVER(AT)USMC.MIL, DSN (315) 645-7871
HEADQUARTERS COMPANY, CLR 3
COMMUNICATIONS COMPANY, CLR 3
MT COMPANY, CLR 3
5.B.3 DET, III MARINE EXPEDITIONARY FORCE (MEF) (COL OSTROWSKI)
CURRENT POC: 1STLT JEFFREY DIERLING
JEFFREY.DIERLING(AT)USMC.MIL, DSN (315) 622-3713
III MEF STAFF SECTION PERSONNEL
DET, 7TH COMMUNICATIONS BATTALION, III MHG
DET, MAW G4
DET, MAG 36
DET, MARINE MEDIUM HELICOPTER SQUADRON (HMM) 262
DET, MCBJ, PAO
DET, MCBJ, H&S BATTALION
5.C. MARINES MEETING THE ELIGIBILITY CRITERIA FOR THE AWARD, BUT NOT ASSIGNED TO ONE OF THE LISTED COMMANDS, SHOULD CONTACT THE ADJUTANT, 3D MARINE LOGISTICS GROUP FOR SUBMISSION BY THE MLG AS APPROPRIATE.
5.D. TECHNICAL INSTRUCTIONS
5.D.1 MMMA WILL ACCEPT ONLY EXCEL SPREADSHEET ROSTERS (HSM.CSV) VIA IAPS. COMMANDS MUST DOWNLOAD THE CURRENT FORMAT FROM IAPS: HTTPS:(SLASH)(SLASH)WWW.MANPOWER.USMC.MIL(SLASH)IAPS(SLASH)CSV(SLASH)NON-CR(PERCENT)20BULK(PERCENT)20AWARD(PERCENT)20CSV(PERCENT)20FORMAT.CSV. THE BLANK ROSTER MAY ALSO BE DOWNLOADED BY SELECTING "ROSTER" ON THE LEFT SIDE OF ANY HSM RECOMMENDATION AND CLICKING "DOWNLOAD EMPTY CSV FILE" UNDER OPTION 1. THE FORMAT OF THIS SPREADSHEET MUST NOT BE MODIFIED IN ANY WAY TO ENSURE THE "CAR-HSM" DATABASE AND EACH INDIVIDUAL MARINE'S RECORD IS PROPERLY UPDATED.
5.D.2. FOR ADMINISTRATIVE CONVENIENCE, MMMA DOES NOT REQUIRE LISTED COMMANDS TO SUBMIT A SINGLE CONSOLIDATED ROSTER. AT THEIR OPTION, THE LISTED COMMANDS MAY HAVE THEIR SUBORDINATE ORGANIZATIONS ORIGINATE AND ROUTE INDIVIDUAL HSM RECOMMENDATIONS IAW THE GUIDANCE BELOW. MMMA WILL ONLY ACCEPT THESE HSM RECOMMENDATIONS FROM THE LISTED COMMANDS. DIRECT SUBMISSIONS FROM OTHER COMMANDS WILL BE RETURNED WITHOUT ACTION.
5.D.3. USE THE INFORMATION OF THE SENIOR ENLISTED MEMBER OF THE ATTACHED ROSTER AS THE RECIPIENT WHEN ORIGINATING THE AWARD IN IAPS. USING THE SENIOR ENLISTED MEMBER ALLOWS JUNIOR OFFICERS TO ORIGINATE THE AWARD RECOMMENDATION FOR ROUTING WHILE PROVIDING A RECOGNIZABLE NAME FOR SEARCHING WITHIN THE ARCHIVE.
5.D.4. ALL COMMANDS ORIGINATING AWARD RECOMMENDATIONS FOR THIS HSM MUST CHOOSE "OCONUS" IN BLOCK 13 DROPDOWN OF THE IAPS FORM. COMMANDS MUST TYPE "THAILAND FLOOD 2011" (ALL CAPS) IN THE FREE TEXT BLOCK FOLLOWING THE DROP DOWN. ATTACHED EXCEL ROSTERS MUST USE "THAILAND FLOOD 2011" (ALL CAPS) IN THE "OPERATION" COLUMN. THESE ENTRIES WILL ALLOW CMC (MMMA) TO CONSOLIDATE A LIST OF ALL AWARDS ISSUED UNDER THIS AUTHORITY.
5.D.5. SPREADSHEET GUIDANCE BY COLUMN. TO ENSURE CONSISTENCY ACROSS COMMANDS AND SUBMISSIONS, USE THE FOLLOWING GUIDANCE FOR EACH COLUMN IN THE HSM.CSV SPREADSHEET. THE HSM.CSV SPREADSHEET WILL BE UPDATED TO REFLECT THE COLUMN ORDER BELOW NLT 6 DEC. ALL SPREADSHEET ENTRIES MUST USE ALL CAPS.
(A) (SSN) ENTER FULL NINE DIGIT SOCIAL SECURITY NUMBER. NO SPACES OR DASHES. DO NOT INCLUDE THE LEADING ZERO FROM MCTFS.
(B) (LNAME) MEMBER'S LAST NAME AS IT APPEARS IN MARINE CORPS TOTAL FORCE SYSTEM (MCTFS).
(C) (FNAME) MEMBER'S FIRST NAME AS IT APPEARS IN MCTFS.
(D) (MI) MIDDLE INITIAL.
(E) (GRADE) ENTER THE MEMBER'S PAYGRADE (E.G. E4). NO SPACES OR DASHES.
(F) (BRANCH) ENTER THE MEMBER'S BRANCH OF SERVICE. USE "USMC" OR "USN" AS APPROPRIATE (NO QUOTES). MMMA RECORDS PARTICIPATION OF NAVY PERSONNEL ASSIGNED TO MARINE UNITS IN THE CAR - HSM DATABASE BUT CANNOT MAKE SERVICE-SPECIFIC RECORDS ENTRIES FOR NON-MARINES. DO NOT SUBMIT NON-DON PERSONNEL. THE HSM MUST BE PROCESSED BY EACH MEMBERS PARENT SERVICE.
(G) (AWARD) ENTER THE AWARD CODE. USE "HSM" (NO QUOTES) FOR ALL ROWS.
(H) (OPERATION) ENTER THE OPERATION TITLE. USE "THAILAND FLOOD 2011" (NO QUOTES) FOR ALL ROWS.
(I) (FM DATE) ENTER THE START DATE OF PARTICIPATION. USE THE START DATE THE INDIVIDUAL BEGAN PARTICIPATION IN "MM(SLASH)DD(SLASH)YYYY" FORMAT. DO NOT USE ANY DATE BEFORE 15 OCT 2011.
(J) (TO DATE) ENTER THE END DATE OF PARTICIPATION. USE THE END DATE THE INDIVIDUAL CEASED PARTICIPATION IN "MM(SLASH)DD(SLASH)YYYY" FORMAT. DO NOT USE ANY DATE AFTER 3 DEC 2011.
(K) (LOCATION) ENTER GEOGRAPHIC LOCATION. USE "THAILAND" (NO QUOTES) FOR ALL ROWS.
(L) (UNIT). ENTER ABBREVIATED UNIT NAME.
(M) (MATRIX) LEAVE BLANK.
(N) (APPROVAL DATE) LEAVE BLANK.
5.D.6. UPLOAD THE CSV SPREADSHEET ON THE ROSTER TAB THEN ATTACH AND UPLOAD THE SPREADSHEET TO THE IAPS RECORD UNDER THE ATTACHMENTS TAB. AFTER MMMA PROCESSES THE IAPS RECORD, THE CONTENTS OF THE UPLOADED EXCEL SPREADSHEET FROM THE ROSTER TAB BECOMES INACCESSIBLE. FOR HISTORICAL PURPOSES, ADDING A SECOND COPY OF THE SPREADSHEET AS AN ATTACHMENT ON THE ATTACHMENTS TAB RETAINS AN ENDURING RECORD.
6. ANY QUESTIONS ON THE GUIDANCE CONTAINED IN THIS MARADMIN SHOULD BE DIRECTED TO THE POC LISTED ABOVE.
7. RELEASE AUTHORIZED BY BGEN M.J. MONAHAN, DIRECTOR, MANPOWER MANAGEMENT DIVISION.//