MARADMINS : 489/14
R 252120Z SEP 14
UNCLASSIFIED/
MARADMIN 489/14
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/MCBUL 1001 FY 15 INACTIVE DUTY TRAINING TRAVEL REIMBURSEMENT//
REF/A/MSGID:DOC/DOD/YMD:20130101//
REF/B/MSGID:DOC/CMC(RA)/YMD:20131113//
REF/C/MCTFSPRIUM/YMD:20080819//
REF/D/MARADMIN 240-14/CMC(RA)/YMD:20140515//
REF/E/MARADMIN 531-12/CMC(RA)/YMD:20120925//
REF/F/MARADMIN 440-13/CMC(RA)/YMD:20130905//
REF/G/MARADMIN 436/14/CMC(RA)/YMD:20140829//
NARR/REF A IS THE JOINT FEDERAL TRAVEL REGULATIONS PARAGRAPH U2600 AND U7160. REF B IS THE SELECTED RESERVE BILLET IDENTIFICATION CODE (BIC) ASSIGNMENT AND MANAGEMENT POLICY. REF C IS THE MARINE CORPS TOTAL FORCE SYSTEM PERSONNEL REPORTING INSTRUCTIONS USER MANUAL. REF D IS THE APPROVAL OF IDT PAY REIMBURSEMENT AUTHORITY TO STAFF SERGEANTS. REF E IS THE RESULTS OF THE FY13 RESERVE COLONEL AND LIEUTENANT COLONEL COMMAND SCREENING BOARD AND SENIOR LEADER SELECTION BOARD. REF F IS THE RESULTS OF THE FY14 RESERVE COLONEL AND LIEUTENANT COLONEL COMMAND SCREENING BOARD. REF G IS THE RESULTS OF THE FY15 RESERVE COLONEL AND LIEUTENANT COLONEL COMMAND SCREENING BOARD RESULTS.//
POC/A. C. DINSDALE/MAJ/RAP-2/TEL: CML 703-784-9135/EMAIL:ALAN.DINSDALE(AT)USMC.MIL//
GENTEXT/REMARKS/1. PURPOSE. TO UPDATE GUIDANCE, REIMBURSEMENT PROCEDURES, ELIGIBILITY CRITERIA, AND REPORTING REQUIREMENTS FOR INACTIVE DUTY TRAINING (IDT) TRAVEL REIMBURSEMENT.
2. BACKGROUND. THE IDT TRAVEL REIMBURSEMENT PROGRAM IS DESIGNED TO INCENTIVIZE MARINES TO TRAVEL IN ORDER TO ADDRESS CRITICAL STAFFING SHORTFALLS WITHIN THE SELECTED MARINE CORPS RESERVE. THESE STAFFING SHORTFALLS HAVE HISTORICALLY BEEN IN THE SNCO AND COMPANY GRADE OFFICER RANKS AT THE BATTALION/SQUADRON LEVEL AND IN GEOGRAPHICALLY ISOLATED UNITS.
3. ELIGIBILITY REQUIREMENTS. A MARINE MUST MEET THE FOLLOWING CRITERIA TO BE ELIGIBLE FOR IDT TRAVEL REIMBURSEMENT:
A. MARINES MUST BE ASSIGNED TO A UNIT LOCATED 150 MILES OR MORE FROM HIS/HER PRIMARY RESIDENCE AS CALCULATED BY THE DEFENSE TABLE OF DISTANCES (DTOD) USING PCS/TDY ROUTE TYPE.
B. MARINES MUST BE ASSIGNED A BILLET THAT MATCHES THEIR GRADE AND MOS, AND MUST HAVE A VALID BILLET IDENTIFICATION CODE (BIC) ENTERED IN THE MARINE CORPS TOTAL FORCE SYSTEM (MCTFS) IN ACCORDANCE WITH REF B AND C. BILLET GRADE OF ONE-UP IS AUTHORIZED, WHEREAS WAIVER REQUESTS TO FILL BICS WITH BILLET GRADE OF ONE-DOWN WILL NOT TYPICALLY BE FAVORABLY CONSIDERED.
C. MARINES ASSIGNED IN EXCESS OR CATEGORIZED AS A DISCREPANCY, PER REF B, ARE NOT ELIGIBLE. THIS PROVISION INCLUDES RANK AND PMOS DISCREPANCIES. MARINES APPROVED FOR LATERAL MOVE (LATMOV) WILL NOT QUALIFY FOR IDT TRAVEL REIMBURSEMENT UNTIL THE PMOS (AND NMOS AS APPLICABLE) FOR THE ASSIGNED BIC HAS BEEN ATTAINED.
D. THE FOLLOWING RANKS ARE ELIGIBLE: CORPORALS AND SERGEANTS IN ACCORDANCE WITH PARAGRAPH 3.F, STAFF SERGEANT, GUNNERY SERGEANT, MASTER SERGEANT, FIRST SERGEANT, MASTER GUNNERY SERGEANT, SERGEANT MAJOR, ALL WARRANT OFFICER RANKS, ALL COMPANY GRADE OFFICER RANKS, AND MAJORS. MAJORS ASSIGNED DUTY INVOLVING FLYING-OPERATIONAL (DIFOP) TO A DEPLOYABLE UNIT ARE EXEMPT FROM THE GRADE RESTRICTION SPECIFIED IN PARA 3.C, AND WILL BE AUTHORIZED IDT TRAVEL REIMBURSEMENT REGARDLESS OF BILLET GRADE.
E. MARINES MUST BE ASSIGNED TO A SELECTED MARINE CORPS RESERVE (SMCR) UNIT AT THE BATTALION/SQUADRON LEVEL OR BELOW; CIVIL AFFAIRS GROUPS ARE ALSO ELIGIBLE.
(1) FLYING SQUADRONS ELIGIBLE FOR MEMBER REIMBURSEMENT INCLUDE: HMH, HMLA, HMM, VMFA, VMFT, VMGR, VMM, VMR, VMU.
(2) WAIVERS FOR REGT/GROUP-LEVEL ASSIGNMENTS OF COMPANY GRADE OFFICERS AND MAJORS WILL BE CONSIDERED ON A CASE-BY-CASE BASIS. FAVORABLE CONSIDERATION WILL BE GIVEN TO OFFICERS WITHOUT A REASONABLE OPPORTUNITY TO SERVE AT THE BATTALION/SQUADRON-LEVEL AND NO HIGHER PRIORITY VACANCY EXISTS.
F. ALL MILITARY OCCUPATION SPECIALTIES FOR MARINES IN THE GRADES LISTED IN PARA 3.D ARE ELIGIBLE FOR IDT TRAVEL REIMBURSEMENT. CORPORALS AND SERGEANTS WITH THE FOLLOWING MOS: 0211, 0241, 0261, 0317, 0321, 0326, 2336, 2862, AND 3451 ARE ALSO ELIGIBLE.
G. OFFICERS ASSIGNED AS A BATTALION COMMANDER OR SQUADRON COMMANDER PER REF E, F, AND G, REGARDLESS OF RANK. THIS PROVISION IS NOT RETROACTIVE.
H. WAIVER REQUESTS OF ELIGIBILITY REQUIREMENTS WILL BE CONSIDERED ON A CASE-BY-CASE BASIS BY CMC (RAP-2). MARINES MUST SUBMIT REQUESTS VIA AA FORM ENDORSED BY THE CHAIN OF COMMAND, TO INCLUDE THE COMMANDER, MARINE FORCES RESERVE (MARFORRES).
4. REIMBURSEMENT. TOTAL REIMBURSEMENT WILL NOT EXCEED 300 DOLLARS PER ROUND TRIP. RECEIPTS ARE REQUIRED FOR EACH REIMBURSEMENT REQUESTED. THE FOLLOWING TRAVEL AND TRANSPORTATION EXPENSES MAY BE REIMBURSED.
A. TRANSPORTATION. WHEN COMMERCIAL TRANSPORTATION IS USED, REIMBURSEMENT IS AUTHORIZED FOR THE ACTUAL COST OF TRANSPORTATION INCURRED BETWEEN THE MEMBER'S HOME AND ASSIGNED RTC, NOT TO EXCEED 300 DOLLARS. PARKING FEES INCURRED AS A RESULT OF UTILIZING COMMERCIAL AIR TRAVEL IN REPORTING FOR IDT WILL BE PAID AS THEY ARE INCIDENTAL TO TRAVEL BETWEEN THE MEMBER'S HOME AND THE RTC. UNDER THIS PROVISION, RENTAL VEHICLES ARE NOT AUTHORIZED FOR REIMBURSEMENT. WHEN PERSONALLY OWNED CONVEYANCE (POC) IS USED, REIMBURSEMENT IS AUTHORIZED FOR TRAVELED MILEAGE FOR THE OFFICIAL DISTANCE TO AND FROM THE IDT LOCATION AS PER REF A PARAGRAPH U2600 (OTHER MILEAGE RATE). TOLLS, PARKING FEES, AND OTHER NECESSARY EXPENSES INCURRED INCIDENT TO POC TRAVEL ARE REIMBURSABLE.
B. LODGING AND MEALS. THE ACTUAL COST OF THE MEMBER'S LODGING (INCLUDING TIPS, AND SERVICE CHARGES) AND ACTUAL COST OF MEALS (INCLUDING TAXES AND TIPS, BUT NOT INCLUDING ALCOHOLIC BEVERAGES) MAY BE REIMBURSED UP TO THE PER DIEM RATE FOR THE AREA CONCERNED. THE MEMBER MUST MAKE EVERY ATTEMPT POSSIBLE TO RECEIVE A TAX WAIVER FOR THE LOCATION BEFORE REQUESTING REIMBURSEMENT OF LODGING TAXES. DOCUMENTS CAN BE OBTAINED AT THE LODGING LOCATION OR ALSO FROM THE LODGING LOCATION'S COUNTY AND STATE TAX WEBSITES. PROVISION OF LODGING IN THE LOCAL AREA OF THE RTC FOR THE NIGHT PRIOR TO THE FIRST SCHEDULED DRILL IS THE RESPONSIBILITY OF THE MARINE'S UNIT. INDIVIDUALS WILL NOT BE REIMBURSED FOR LODGING IN THE LOCAL AREA OF THE RTC FOR THE NIGHT PRIOR TO THE FIRST SCHEDULED DRILL, OR AFTER THE DRILL PERIOD IS COMPLETE.
C. REIMBURSEMENT IS LIMITED TO ELEVEN (11) ROUND TRIPS PER MARINE PER FISCAL YEAR. AVIATORS (MOS 75XX) ASSIGNED DIFOP TO SMCR TACTICAL SQUADRONS (HMM, HMH, HMLA, VMM, VMGR, VMFA, VMFT) ARE ALLOWED REIMBURSEMENT NOT TO EXCEED TWENTY-TWO (22) ROUND TRIPS PER FISCAL YEAR TO INCLUDE ADDITIONAL DRILL PERIODS (ADP) NECESSARY TO MEET MINIMUM ANNUAL FLIGHT HOUR REQUIREMENTS. MARINES SERVING IN MATSG-42 ARE NOT ELIGIBLE FOR IDT TRAVEL REIMBURSEMENT.
D. REIMBURSEMENT WILL CONTINUE AT THE DISCRETION OF THE COMMANDANT OR AS OTHERWISE MANDATED BY LAW.
E. IDT TRAVEL REIMBURSEMENT, IF APPROVED, IS AUTHORIZED TO BE PAID BEGINNING ON THE DAY OF THE FIRST ENDORSEMENT. PER REF A, IDT TRAVEL REIMBURSEMENT MAY NOT BE MADE RETROACTIVE.
5. COORDINATING INSTRUCTIONS.
A. MARFORRES WILL PUBLISH A MONTHLY LIST OF ELIGIBLE MARINES, INCLUDING THOSE PREVIOUSLY AUTHORIZED IDT TRAVEL REIMBURSEMENT IN ACCORDANCE WITH REF B. MEMBERS NOT LISTED WILL NOT BE ELIGIBLE TO RECEIVE IDT TRAVEL REIMBURSEMENT FOR THAT MONTH.
B. AMPLIFYING GUIDANCE FOR THE REIMBURSEMENT PROCESS WILL BE ISSUED BY MARFORRES VIA SEPARATE CORRESPONDENCE.
C. INDIVIDUAL UNITS WILL VERIFY THAT THE MARINE MEETS CRITERIA SET FORTH IN PARAGRAPH 3 AND ARE RESPONSIBLE FOR ENSURING COMPLIANCE WITH UPDATES PUBLISHED BY CMC (RAP).
D. MARFORRES IS RESPONSIBLE FOR MANAGING THE REIMBURSEMENT PROCESS AND FOR CONFIRMING MEMBER ELIGIBILITY BASED ON CMC (RAP) CRITERIA. MARFORRES WILL USE THE MONTHLY WAIVER REPORT PROVIDED BY CMC (RAP) AND ADD THE LISTED INDIVIDUALS TO THE APPROVED IDT PARTICIPANT LIST.
E. MARFORRES WILL SUBMIT A CONSOLIDATED LIST OF PROGRAM PARTICIPANTS TO CMC (RAP) NLT THE FIRST DAY OF EACH QUARTER. THE LIST WILL INCLUDE THE FOLLOWING ITEMS: EDIPI, ASSIGNED BIC, AND DTOD CALCULATED COMMUTE DISTANCE.
F. CMC (RAP) WILL CONDUCT AN ANNUAL REVIEW AND PUBLISH UPDATES TO ELIGIBILITY REQUIREMENTS IN ORDER TO ENSURE FUNDS ARE USED TO ADDRESS CRITICAL MANPOWER SHORTFALLS.
6. THIS TRAVEL AUTHORIZATION IS SEPARATE FROM, AND NOT TO BE COMBINED WITH THE AUTHORIZATIONS FOR OFF-SITE IDT TRAVEL AS PROVIDED IN PARA U7152C OF REF (A).
7. COMMANDERS ARE NOT AUTHORIZED TO DENY AN IDT TRAVEL REIMBURSEMENT REQUEST THAT MEETS THE PROGRAM ELIGIBILITY REQUIREMENTS LISTED IN PARAGRAPH 3 OF THIS MARADMIN.
8. REIMBURSEMENT FOR IDT TRAVEL EXPENSES INCURRED ON OR AFTER 1 OCTOBER 2014 IN ACCORDANCE WITH THIS MARADMIN IS AUTHORIZED.
9. THIS MARADMIN IS NOT APPLICABLE TO MEMBERS OF THE INDIVIDUAL MOBILIZATION AUGMENTEE PROGRAM.
10. THIS BULLETIN SUPERCEDES MARADMINS 670/13 AND 240/14.
11. THIS BULLETIN CANCELS ON 30 SEPTEMBER 2015.
12. RELEASE AUTHORIZED BY COL R. T. TOBIN, DIRECTOR, RESERVE AFFAIRS DIVISION, ACTING.//