MARADMINS : 513/14
R 110039Z OCT 14
UNCLASSIFIED/
MARADMIN 513/14
SUBJ/CHANGES TO DRILL SCHEDULING AND ADMINISTRATIVE PROCEDURES WITHIN DRILL MANAGEMENT MODULE (DMM)//
REF/A/DOC/MCO 1001R.1K/20090322//
AMPN/REF A IS THE MARINE CORPS RESERVE ADMINISTRATIVE MANAGEMENT MANUAL (MCRAMM)//
POC/P.S. NOACK/MAJ/UNIT: PROGRAMS AND RESOURCES(RFF)/TEL:(703) 432-9134/EMAIL: PHILLIP.NOACK(AT)USMC.MIL//
POC/K.J. CONANT/MAJ/UNIT: CMC(RAP)/TEL: 703-784-9138/EMAIL:KEVIN.CONANT(AT)USMC.MIL.//
POC/GS13/R.C PORCHE/GS13/UNIT: MARFORRES G1/TEL: 504-697-7181/EMAIL:ROBIN.PORCHE(AT)USMC.MIL.//
POC/DMM SERVICE DESK/TEL: 1-866-944-9881/EMAIL:DMMSUPPORT(AT)INFORELIANCE.COM.//
GENTEXT/REMARKS/1. PURPOSE.
A. TO ANNOUNCE CHANGES TO DRILL SCHEDULING AND ADMINISTRATIVE PROCEDURES WITHIN DRILL MANAGEMENT MODULE (DMM) FOR MEMBERS OF THE SELECTED MARINE CORPS RESERVE.
B. TO PROVIDE GUIDANCE ON OVERRIDE AUTHORITY FOR THESE CONTROLS AND PROCEDURES FOR CONTACTING DMM HELPDESK.
2. BACKGROUND. THE IMPLEMENTATION OF DMM HAS GREATLY ENHANCED THE SCHEDULING, MUSTERING AND ACCOUNTABILITY OF DRILLS THROUGHOUT THE MARINE CORPS RESERVE. HOWEVER, LACK OF ADEQUATE CONTROLS ON AREAS SUCH AS: LATE DRILLS; MANAGEMENT AND PROCESSING OF UNSATISFACTORY PARTICIPANTS; AND ADMINISTRATIVE REPORTING ERRORS HAVE PREVENTED ACCURATELY FORECASTING DRILL EXECUTION AND ULTIMATELY IN BUDGET ESTIMATIONS.
3. GUIDANCE.
A. A YEARLY DRILL CALENDAR WILL BE ESTABLISHED IN DMM. BY 1 DECEMBER OF EACH YEAR, THE SMCR UNIT'S FISCAL YEAR DRILL SCHEDULE MUST BE INPUTTED INTO DMM TO POPULATE THE YEARLY DRILL CALENDAR.
B. EFFECTIVE 1 DECEMBER 2014, DMM WILL NO LONGER ALLOW A LOCAL COMMANDER BELOW THE BATTALION/SQUADRON LEVEL TO CHANGE OR CANCEL A UNIT'S SCHEDULED DRILL DATE.
C. EFFECTIVE THE BEGINNING OF FISCAL YEAR 2015, RESERVISTS WHO JOIN A DRILLING RESERVE UNIT AFTER THE COMMENCEMENT OF THE FISCAL YEAR WILL HAVE 60 DAYS FROM UNIT JOIN DATE TO SCHEDULE ALL DRILLS WITHIN DMM. PER PARA 5202.6 OF REF (A), AT THE UNIT COMMANDER'S DISCRETION AND AS MANPOWER FUNDING SUPPORTS, MARINES IN THIS CATEGORY WILL BE ALLOWED TO COMPLETE UP TO 48 IDT PERIODS WITHIN THE REMAINING FISCAL YEAR.
D. EFFECTIVE THE BEGINNING OF FISCAL YEAR 2015, LATE DRILLS WILL BE PROHIBITED FROM BEING SCHEDULED BEYOND 30 DAYS FROM THE ACTUAL DATE THE MEMBER DRILLED. LATE DRILLS ARE A RECURRING PROBLEM WITHIN THE SMCR AND REPRESENT A FAILURE IN REPORTING AND ACCOUNTABILITY. IN ADDITION, THESE FAILURES HAVE HAD AN ADVERSE EFFECT ON THE TIMELY PAYMENT OF SMCR MARINES. EVERY EFFORT SHOULD BE TAKEN TO ELIMINATE THE REPORTING OF LATE DRILLS THROUGH IMPROVED INTERNAL PROCEDURES.
E. APPROVAL TO OVERRIDE THE ABOVE DMM CONTROLS WILL REQUIRE JUSTIFICATION FROM THE INITIATING UNIT TO THE BATTALION/SQUADRON OR HIGHER LEVEL COMMANDER OR DESIGNATED REPRESENTATIVE WHO WILL SUBSEQUENTLY BE REQUIRED TO CONTACT THE DMM HELPDESK AT DMMSUPPORT(AT)INFORELIANCE.COM OR VIA PHONE AT 1-866-944-9881 (SELECT OPTION 1) TO PROVIDE AUTHORIZATION FOR THE EXCEPTION TO BE MADE WITHIN DMM.
F. GENERAL OFFICERS, INDIVIDUAL MOBILIZATION AUGMENTEES (IMAS), MATSG-42 (PENSACOLA), VMR (ANDREWS), AND VMR (BELLE CHASSE) WILL BE EXEMPT FROM THE ABOVE DMM CONTROLS IN FISCAL YEAR 2015.
G. EFFECTIVE THE BEGINNING OF FISCAL YEAR 2015, DMM WILL VALIDATE THE DRILL SCHEDULE WITH MARINE RESERVE ORDER WRITING SYSTEM (MROWS) IN ORDER TO PREVENT REDUNDANT PERIODS OF DUTY. IF A MEMBER HAS AN APPROVED SET OF ORDERS IN MROWS, THE MEMBER WILL BE UNABLE TO SCHEDULE DRILLS DURING THE REDUNDANT DATES OF THE MROWS ORDERS. IN ORDER TO SCHEDULE DRILLS DURING THESE REDUNDANT PERIODS, MROWS ORDERS MUST BE CANCELLED OR MODIFIED TO PREVENT AN OVERLAP OF DUTY PERIODS.
H. EFFECTIVE THE BEGINNING OF FISCAL YEAR 2015, DMM WILL REMOVE THE CAPABILITY TO REINSTATE PREVIOUSLY CANCELLED RIDTS. THIS IS A PERMANENT CHANGE AND THERE WILL BE NO ABILITY TO OVERRIDE THIS CHANGE.
I. MEMBERS REACHING 9 OR MORE UNAUTHORIZED ABSENCES IN THE PRECEEDING 12 MONTHS ENTER INTO AN UNSATISFACTORY DRILLING STATUS. AN EMAIL WILL BE SENT TO COMMANDERS AND DESIGNATED REPRESENTATIVES WITH A COMPILED LIST OF MEMBERS IN AN UNSATISFICATORY DRILLING STATUS AND WILL ADVISE THE COMMANDER TO TAKE ACTION TO REHABILITATE THE MARINE(S) IN AN EFFORT TO REGAIN A SATISFACTORY DRILLING STATUS OR PROCESS THE MARINE(S) FOR ADMINISTRATIVE SEPARATION. COMMANDERS AND DESIGNATED REPRESENTATIVES CAN ENSURE RECEIPT OF EMAIL BY VERIFYING EMAIL ADDRESSES ARE ACCURATE UNDER THE MY ACCOUNT TAB WITHIN DMM.
4. RELEASE AUTHORIZED BY COL R. T. TOBIN, DIRECTOR RESERVE AFFAIRS DIVISION, ACTING.//