R 142211Z JAN 15
MARADMIN 024/15
MSGID/GENADMIN/CMC WASHINGTON DC MRA MF//
SUBJ/MCBUL 1742. NOVEMBER 2014 MARINE CORPS VOTING ASSISTANCE REPORTING PROCESS AND DEADLINES//
REF/A/DOC/DIR FVAP/20141015//
REF/B/DOC/CMC WASHINGTON DC/20140401//
REF/C/MSG/CMC WASHINGTON DC MRA MF/051455ZAUG14//
NARR/REF A IS DEFENSE HUMAN RESOURCE ACTIVITY (DHRA) FEDERAL VOTING ASSISTANCE PROGRAM (FVAP) DIRECTORS LETTER VOTING ASSISTANCE PROGRAM METRICS. REF B IS MCO 1742.1B VOTING ASSISTANCE PROGRAM. REF C IS MARADMIN 386/14, ADVANCE NOTIFICATION OF CH 1 TO MCO 1742.1B VOTING ASSISTANCE PROGRAM.//
POC/B. MITCHELL/CWO5/VOTING ASSISTANCE/TEL: DSN 703-784-9511/COMM:  703-784-9511//
GENTEXT/REMARKS/1.  PURPOSE. TO ANNOUNCE CHANGE TO THE VOTING ASSISTANCE REPORTING PROCESS AND TIMELINES.
2.  BACKGROUND.  REF A ANNOUNCED NEW REPORTING DATES FOR VOTING ASSISTANCE METRICS. THIS MCBUL CHANGES THE REPORTING DATES IN REF B, AND SUPERSEDES GUIDANCE PROVIDED IN REF C.
3.  INFORMATION.  EFFECTIVE 1 JANUARY 2015, UNIT VOTING ASSISTANCE OFFICERS (UVAOS), INSTALLATION VOTING ASSISTANCE OFFICERS (IVAOS), AND RECRUITERS REPORTING NATIONAL VOTER REGISTRATION AGENCY (NVRA) WILL REPORT ALL VOTING ASSISTANCE PROVIDED VIA THE FVAP ADMIN PORTAL (WWW.FVAP.GOV/PORTAL/LOGIN/WELCOME.HTML) USING THE FOLLOWING DEADLINES:
3A.  ASSISTANCE PROVIDED 1 JAN-31 MAR 2015: NLT 31 MAR 2015.
3B.  ASSISTANCE PROVIDED 1 APR-30 JUN 2015: NLT 30 JUN 2015.
3C.  ASSISTANCE PROVIDED 1 JUL-30 SEP 2015: NLT 30 SEP 2015.
3D.  ASSISTANCE PROVIDED 1 OCT-31 DEC 2015: NLT 31 DEC 2015.
4.  ACTION
4A.  UVAOS, IVAOS, AND RECRUITERS MAY DOCUMENT ASSISTANCE PROVIDED AS IT OCCURS ON MULTIPLE OCCASIONS THROUGHOUT THE QUARTER, OR AS A SINGLE ENTRY AT THE CONCLUSION OF EACH QUARTER, AS BEST FITS THEIR LOCAL PRACTICES, BUT ALL ASSISTANCE PROVIDED MUST BE REPORTED NO LATER THAN THE LAST DAY OF EACH QUARTER TO BE PROPERLY DOCUMENTED IN THE FVAP REPORTING PORTAL.
4B.  THE REQUIREMENT TO MAINTAIN LOCAL COPIES OF SUBMITTED REPORTS, AND TO PROVIDE COPIES OF REPORTS TO LOCAL HIGHER HEADQUARTERS, IS HEREBY CANCELLED. THE FVAP ADMIN PORTAL WILL SERVE AS THE SYSTEM OF RECORD, AND WILL MAINTAIN HISTORICAL RECORDS. SUBMITTED REPORTS CAN BE RETRIEVED IF NEEDED VIA WWW.FVAP.GOV.
5.  REF B IS MODIFIED AS FOLLOWS:
5A.  DELETE PARAGRAPH 4B(3)(E). THE REQUIREMENT TO MAINTAIN VOTING RECORDS IS NO LONGER APPLICABLE TO CG, MCRC.
5B.  AT PARAGRAPH 4B(6)(C) DELETE ALL AFTER "PER ENCLOSURE (3)."THE REQUIREMENT TO MAINTAIN RECORDS IS NO LONGER APPLICABLE TO IVAOS OR MAJOR COMMAND VOTING ASSISTANCE OFFICERS (MCVAOS)".
5C.  AT PARAGRAPH 5 OF ENCLOSURE 2 DELETE ALL AFTER "VOTING ASSISTANCE DATA USING THE" AND REPLACE WITH "FVAP ADMIN PORTAL WWW.FVAP.GOV/PORTAL/LOGIN/WELCOME.HTML. SUBMISSION DATES AND OTHER REPORTING DETAILS WILL BE PUBLISHED ANNUALLY IN THE USMC VOTING ACTION PLAN BY HQMC VOTING ASSISTANCE, MFP-4."
5D. DELETE PARAGRAPH 5 OF ENCLOSURE 3, AND REPLACE WITH "5. SUBMIT A REPORT VIA THE FVAP ADMIN PORTAL WWW.FVAP.GOV/PORTAL/LOGIN/WELCOME.HTML. SUBMISSION DATES AND OTHER REPORTING DETAILS WILL BE PUBLISHED ANNUALLY IN THE USMC VOTING ACTION  PLAN BY HQMC VOTING ASSISTANCE, MFP-4."
5E.  DELETE PARAGRAPH 5 OF ENCLOSURE 4 AND REPLACE WITH "5. VIA THE FVAP ADMIN PORTAL WWW.FVAP.GOV/PORTAL/LOGIN/WELCOME.HTML. SUBMISSION DATES AND OTHER REPORTING DETAILS WILL BE PUBLISHED ANNUALLY IN THE USMC VOTING ACTION PLAN BY HQMC VOTING ASSISATNCE, MFP-4."
5F. DELETE PARAGRAPH 6 OF ENCLOSURE 5 AND REPLACE WITH "6. SUBMIT A REPORT VIA THE FVAP ADMIN PORTAL LOCATED AT WWW.FVAP.GOV/PORTAL/LOGIN/WELCOME.HTML TO REPORT STATISTICAL DATA. SUBMISSION DATES AND OTHER REPORTING DETAILS WILL BE PUBLISHED ANNUALLY IN THE USMC VOTING ACTION PLAN BY HQMC VOTING ASSISANCE, MFP-4."
5G. DELETE PARAGRAPH 7 OF ENCLOSURE 5. THE REQUIREMENT TO MAINTAIN RECORDS IS NO LONGER APPLICABLE TO RECRUITING AGENCIES.
7.  THIS BULLETIN IS APPLICABLE TO THE MARINE CORPS AND THE MARINE CORPS RESERVE.
8.  THIS BULLETIN IS CANCELLED 30 OCTOBER 2015, UNLESS EARLIER INCORPORATED INTO REF B.
9.  RELEASE AUTHORIZED BY BGEN R. A. C. SANBORN, DIRECTOR, MARINE AND FAMILY PROGRAMS DIVISION.//