R 201052Z JAN 15
MARADMIN 026/15
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/SEPARATION AND RETIREMENT DOCUMENT REQUIREMENTS FOR AUTOMATED INSPECTION REPORTING SYSTEM CHECKLIST (AIRS), UNIT FILES AND OMPF//
REF/A/DOC/MCO 1900.16/26NOV2013//
REF/B/DOC/SECNAV M-5210.1/1MAY2012//
REF/C/DOC/MCTFSPRIUM//
REF/D/DOC/MCO P5800.16A/31AUG1999//
REF/E/DOC/MCO P1070.12K/14JUL2000//
NARR/REF A IS MCO 1900.16 SEPARATION AND RETIREMENT MANUAL (MARCORSEPMAN). REF B IS SECNAV M-5210.1 (DEPARTMENT OF THE NAVY RECORDS MANAGEMENT MANUAL). REF C IS MARINE CORPS TOTAL FORCE SYSTEM PERSONNEL REPORTING INSTRUCTIONS USERS MANUAL (MCTFSPRIUM). REF D IS MCO P5800.16A W/CH 1-7, THE MARINE CORPS MANUAL FOR LEGAL ADMINISTRATION (LEGADMINMAN). REF E IS MCO P1070.12K W/CH 1, THE INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM)//
POC/W. R. COMBS/CIV/CMC MMSR/QUAN/TEL:COMM 703-784-9304/EMAIL: WESLEY.COMBS(AT)USMC.MIL//
GENTEXT/REMARKS/1.  PURPOSE. TO CLARIFY THE SPECIFIC SEPARATION AND RETIREMENT DOCUMENTS REQUIRED TO BE MAINTAINED IN UNIT FILES AND SPECIFIC DOCUMENTS REQUIRED TO BE PLACED IN THE ELECTRONIC SERVICE RECORD (ESR) FOR INCLUSION IN THE OFFICIAL MILITARY PERSONNEL FILE (OMPF).
2.  REF A-E AND ASSOCIATED (AIRS) SYSTEM CHECKLISTS INCLUDE VARYING DEGREES OF GUIDANCE AS TO THE SPECIFIC DOCUMENTS REQUIRED TO BE MAINTAINED IN UNIT FILES AND/OR PLACED IN THE MARINE'S ESR FOR INCLUSION IN THE OMPF UPON SEPARATION OR RETIREMENT. THIS MARADMIN DELINEATES COMMON GUIDANCE UNTIL THE APPROPRIATE REGULATIONS (REF A-E) ARE UPDATED.
3.  IN ALL CASES OF DISCHARGE, RELEASE FROM ACTIVE DUTY OR RETIREMENT, THE COMMAND SHALL RETAIN COPIES OF PERTINENT SEPARATION DOCUMENTS IN COMMAND FILES FOR TWO YEARS PER REF B (REVISION 1), PART III, CHAPTER 1, III-1-37 and III-1-38, TO INCLUDE:
    A.  REQUEST FOR RETIREMENT/FLEET MARINE CORPS RESERVE (FMCR) SEPARATION (APPENDIX J OF REF A, NAVAL LETTER, OR ADMINISTRATIVE ACTION FORM);
    B.  DD FORM 2656 (RETIRED PAY DATA FORM);
    C.  DD FORM 2648 (PRE-SEPARATION COUNSELING CHECKLIST);
    D.  DD FORM 214/215;
    E.  SEPARATION OR RETIREMENT ORDERS.
4.  IN ALL CASES OF DISCHARGE, RELEASE FROM ACTIVE DUTY OR RETIREMENT, THE COMMAND SHALL FORWARD, IF NOT ALREADY RESIDENT IN THE OMPF, COPIES OF THE FOLLOWING SEPARATION/RETIREMENT DOCUMENTS TO THE COMMANDANT OF THE MARINE CORPS, MANPOWER MANAGEMENT RECORDS AND PERFORMANCE BRANCH (CMC MMRP-20) FOR INCLUSION IN THE MARINE'S OMPF PER REF C, PARAGRAPH 130103 APPENDIX C. REQUIRED DOCUMENTS INCLUDE:
    A.  DD FORM 2648 (PRE-SEPARATION COUNSELING CHECKLIST);
    B.  DD FORM 214/215;
    C.  PAGE 11 ENTRIES;
    D.  SEPARATION ORDERS FOR MARINES DISCHARGED FROM THE RESERVE COMPONENT.
5.  ADMINISTRATIVE SEPARATION.  IN ADDITION TO GUIDANCE PROVIDED IN PARAGRAPHS 3 AND 4, THE BELOW DOCUMENTS MUST BE MAINTAINED IN UNIT FILES AND AT SEPARATION, IF NOT ALREADY RESIDENT IN THE OMPF, COPIES SHALL BE FORWARDED TO MMRP-20 FOR INCLUSION IN THE OMPF. PERSONALLY IDENTIFIABLE INFORMATION (PII) RELATED TO ANY PERSON OTHER THAN THE RESPONDENT MUST BE REDACTED. DOCUMENTS MAY BE PAPER OR ELECTRONIC (COMMAND LEGAL ACTION).
    A.  6105 COUNSELINGS (REF A PARAGRAPH 6105);
    B.  SIGNED NOTIFICATION OF ADMINISTRATIVE SEPARATION (REF A FIGURE 6-2 OR 6-3);
    C.  ACKNOWLEDGEMENT OF NOTIFICATION OF ADMINISTRATIVE SEPARATION (REF A FIGURE 6-2A OR 6-3A);
    D.  SIGNED APPENDIX D, INFORMATION ON BOARD FOR CORRECTION OF NAVAL RECORDS/NAVAL DISCHARGE REVIEW BOARD (REF A);
    E.  ADMINISTRATIVE DISCHARGE BOARD REPORT, IF BOARD WAS CONDUCTED. INCLUDE SUMMARIZED RECORD OF HEARING (REF A FIGURE L-9);
    F.  MARINE'S STATEMENT(S) OF MATTERS FOR CONSIDERATION, IF APPLICABLE;
    G.  COMMANDING OFFICER SEPARATION RECOMMENDATION WITH ENDORSEMENTS TO THE SEPARATION AUTHORITY (REF A PARAGRAPH 6305, FIGURE L-2 OR L-10);
    H.  LEGAL REVIEW, IF REQUIRED (REF A PARAGRAPH 6308.1C);
    I.  SEPARATION AUTHORITY FINAL ACTION LETTER (REF A PARAGRAPH 6309);
    J.  SWORN AFFIDAVIT OF SERVICE BY MAIL, IF REQUIRED (REF A FIGURE L-1);
    K.  OTHER RELEVANT DOCUMENTATION DEPENDING ON THE BASIS FOR SEPARATION AND AS DIRECTED BY THE SEPARATION AUTHORITY OR SJA, SUCH AS:
        (1)  MINORITY REPORT FROM THE ADMINISTRATIVE SEPARATION BOARD;
        (2)  ALL DOCUMENTS RELATING TO NON-JUDICIAL PUNISHMENT (UNIT PUNISHMENT BOOK, PAGE 11, ETC.);
        (3)  PUNITIVE LETTERS OF REPRIMAND AND RELATED DOCUMENTS,
EVIDENCE OF CIVILIAN CONVICTION IF APPLICABLE, AND PRETRIAL AGREEMENTS IF APPLICABLE.
6.  UNIT FILES MAY INCLUDE ADDITIONAL DOCUMENTATION (REF A, PARAGRAPH 6305.2).
7.  THIS MARADMIN IS APPLICABLE TO THE MARINE CORPS TOTAL FORCE.
8.  RELEASE AUTHORIZED BY BGEN CRAIG Q. TIMBERLAKE, DIRECTOR, MANPOWER MANAGEMENT DIVISION.//