R 211901Z APR 15
MARADMIN 204/15
MSGID/GENADMIN/CMC WASHINGTON DC MRA MP//
SUBJ/VALIDATION REQUIREMENTS WHEN DETERMINING PRIMARY RESIDENCE FOR RESERVE COMPONENT (RC) MARINES//
REF/A/MSGID: DOC/DOD/YMD: 20141001//
REF/B/MSGID: DOC/NAS/YMD: 20130930//
REF/C/MSG/CMC/122004ZMAY14//
NARR/REF A IS THE JOINT TRAVEL REGULATION. REF B IS THE NAVAL AUDIT SERVICE REPORT DTD 30 SEP 2013, LONG-TERM TEMPORARY DUTY ORDERS FOR MARINE CORPS RESERVES PERFORMING DUTY WITHIN THE CONTINENTAL UNITED STATES AND HAWAII. REF C IS MARADMIN 235/14, HOUSING ALLOWANCE PROCEDURES FOR RESERVE COMPONENT (RC) MARINES CALLED ORDERED TO ACTIVE DUTY IN SUPPORT OF A CONTINGENCY OPERATION OR TO ACTIVE-DUTY-FOR-OTHER-THAN-TRAINING//
POC/UNIT: CMC(MPO)/-/TEL: (703)784-9387/TEL: DSN 278-9387//
POC/UNIT: CMC(RA)/-/TEL: (703)784-9138/TEL: DSN 278-9138//
GENTEXT/REMARKS/1. THIS MARADMIN PROMULGATES THE VALIDATION REQUIREMENTS FOR ESTABLISHING AND UPDATING THE OFFICIAL PRIMARY RESIDENCE OF RC MARINES. PER REF (A) THE PRIMARY RESIDENCE/HOME IS THE DWELLING (I.E., HOUSE, TOWNHOUSE, APARTMENT, CONDOMINIUM, MOBILE HOME, HOUSEBOAT, VESSEL, ETC.) AT WHICH THE RC MEMBER RESIDES AND FROM WHICH THE RC MEMBER COMMUTES TO WORK. THE PRIMARY RESIDENCE DETERMINES THE LOCATION WHERE THE MARINE RESIDES DAY TO DAY, IN ORDER TO ENSURE PROPER PAYMENT OF PRIMARY RESIDENCE BASED ALLOWANCES, I.E., TRAVEL AND TRANSPORTATION ALLOWANCES, HOUSING ALLOWANCES AND COST OF LIVING ALLOWANCE (COLA). TEMPORARY LODGING SUCH AS A HOTEL OR MOTEL FOR SHORT STAYS IS NOT CONSIDERED A PRIMARY RESIDENCE.
2. BACKGROUND. PAST PRACTICES PERMITTED RC MARINES TO REGISTER AND UPDATE THEIR ADDRESS INFORMATION INDEPENDENTLY (WITHOUT OVERSIGHT OR VERIFICATION) VIA THE MARINE ONLINE (MOL) SELF-SERVICE MODULE. AS A RESULT, IN SOME CASES THE MARINE CORPS AUTHORIZED PER DIEM AND BASIC ALLOWANCE FOR HOUSING (BAH) PAYMENTS TO RESERVE MARINES, BASED ON NON-VALIDATED ADDRESSES. UNLIKE ACTIVE COMPONENT (AC) AND ACTIVE RESERVE (AR) MARINES, RC MARINES’ BAH AND CONUS COLA ARE PAID BASED UPON THE GEOGRAPHIC LOCATION OF THEIR PRIMARY RESIDENCE IAW REF (C) WHEN A PCS IS NOT AUTHORIZED. IN ORDER TO ENSURE PROPER PAYMENT OF PRIMARY-RESIDENCE-BASED ALLOWANCES, THE PRIMARY-RESIDENCE-ADDRESS MARINE CORPS TOTAL FORCE SYSTEM (MCTFS) REMARK “D191” WAS ADDED DURING MCTFS SOFTWARE RELEASE 2-14 (OCT 2014).
3. POLICY.   
   A. PRIOR TO THE RELEASE OF THIS MARADMIN, MARINE ORDERS WRITING SYSTEM (MROWS) ORDERS USED THE MARINE’S “MAILING ADDRESS” RESIDENT IN MCTFS AND THIS ADDRESS WAS USED TO SUPPORT THE PAYMENT OF BAH/OVERSEAS HOUSING ALLOWANCE (OHA). MARINES ARE NOT ENTITLED TO BAH/OHA BASED THE MAILING ADDRESS; BUT RATHER THE “PRIMARY RESIDENCE”. EFFECTIVE WITH THE RELEASE OF THIS MARADMIN, ANY NEW ORDERS WRITTEN FOR A PERIOD OF DUTY THAT WOULD ENTITLE A MARINE TO BAH/OHA REQUIRES THAT THE MARINE HAVE A VALIDATED PRIMARY-RESIDENCE-ADDRESS (REMARK D191) RESIDENT IN MCTFS. PER REF (A) LOCALITY BAH WILL NOT BE PAID UNTIL PROOF OF PRIMARY RESIDENCE HAS BEEN PROVIDED AND THE PRIMARY-RESIDENCE-ADDRESS HAS BEEN ESTABLISHED IN MCTFS.  THIS DOES NOT APPLY TO PERMANENT CHANGE OF STATION ORDERS OR SHORT DURATION ORDERS WHEREIN BAH-RC IS AUTHORIZED.  ONCE THE PRIMARY RESIDENCE HAS BEEN VALIDATED AND ENTERED INTO MCTFS, THE BAH/OHA WILL BE PAID BEGINNING FROM THE FIRST DAY OF ACTIVE DUTY WHEN THE MARINE WOULD HAVE OTHERWISE BEEN ENTITLED.
   B. EFFECTIVE IMMEDIATELY AND NLT 31 AUGUST 2015, ALL MEMBERS OF THE RC (NON-AR) MUST SUBMIT THE REQUIRED SOURCE DOCUMENTATION FOR VALIDATION OF PRIMARY RESIDENCE AND THE ESTABLISHMENT OF THIS ADDRESS IN MCTFS (TTC 380 000). ANY CHANGES OR UPDATES TO AN RC MARINE’S PRIMARY RESIDENCE ADDRESS MUST BE VALIDATED BY SOURCE DOCUMENTATION AND SUBMITED VIA UNIT DIARY (TTC 380 000) BY THE MARINE’S INTEGRATED PERSONNEL ADMINISTRATION CENTER (IPAC)/STAND-ALONE UNIT. RESERVE MARINES WILL STILL BE ALLOWED TO CHANGE THEIR MAILING ADDRESS FOR CORRESPONDENCE PURPOSES VIA THE MARINE ONLINE (MOL) SELF-SERVICE MODULE.  VALIDATION OF SOURCE DOCUMENTS MAY BE PERFORMED BY THE UNIT COMMANDING OFFCIER, EXECUTIVE OFFICER, INSPECTOR-INSTRUCTOR, ASSISTANT INSPECTOR-INSTRUCTOR, PERSONNEL OFFICER, ADMINISTRATION CHIEF, SGTMAJ/1STSGT OR INDIVIDUAL MOBILIZATION AUGMENTEE (IMA) OPERATIONAL SPONSOR.  THE VALIDATION PROCESS REQUIRES THAT THE SUPPORTING DOCUMENTATION PROVIDED TO SUBSTANTIATE THE PRIMARY ADDRESS SUPPORTS THE MEMBER’S CLAIMED ADDRESS. POST OFFICE (PO) BOX NUMBERS OR FPO/APO ADDRESSES ARE INVALID FOR PRIMARY RESIDENCE. TWO FORMS OF SUPPORTING DOCUMENTATION ARE REQUIRED; AT LEAST ONE FORM MUST BE FROM ITEMS (2) THROUGH (7). ACCEPTABLE FORMS INCLUDE BUT MAY NOT BE LIMITED TO:
      (1) MEMBER’S DEED, MORTGAGE, VALID COMMERCIAL LEASE AGREEMENT, PROPERTY TAX RECORD, AND
      (2) UTILITY BILLS.
      (3) MEMBER’S PLACE OF CIVILIAN EMPLOYMENT.
      (4) THE PLACE OF ABODE OF THE MEMBER’S IMMEDIATE FAMILY MEMBERS/DEPENDENTS.
      (5) DRIVER’S LICENSE, AUTOMOBILE REGISTRATION, AUTOMOBILE INSURANCE, OR VOTER REGISTRATION CARD.
      (6) THE MEMBER’S ENROLLMENT IN A RESIDENT TRADE SCHOOL, UNIVERSITY, OR OTHER EDUCATION PROGRAM.
      (7) THE MEMBER’S MAILING ADDRESS FOR PERSONAL BILLS, BANK OR CREDIT CARD STATEMENTS.
     (8) OTHER DOCUMENTATION THE VALIDATING OFFICIAL DEEMS RELEVENT BASED ON THE TOTALITY OF THE SITUATION.
   C. EXAMPLE. A MARINE SAYS HIS/HER PRIMARY RESIDENCE IS IN SAN DIEGO AT THEIR PARENT’S HOUSE, AND THAT THE HE/SHE DOES NOT OWN, LEASE, OR PAY UTILITIES FOR THE RESIDENCE. UNDER THESE CIRCUMSTANCES, THE  OFFICIAL MAY INFER VALIDITY OF THE CLAIMED ADDRESS IF THE MARINE CAN PROVIDE DOCUMENTTION THAT THEY PHYSICALLY ATTEND A SAN DIEGO AREA UNIVERSITY, ARE EMPLOYED AT A SAN DIEGO ESTABLISHMENT WITHIN COMMUTING DISTANCE TO THEIR CLAIMED PRIMARY RESIDENCE DWELLING OR HAVE A PHONE BILL WITH A RESIDENCE MATCHING THE CLAIMED RESIDENCE.
4. EXECUTION. MEMBER WILL SUBMIT A REQUEST TO ESTABLISH OR UPDATE THEIR PRIMARY RESIDENCE EITHER IN-PERSON AT THEIR UNIT, OR BY USING MOL EPAR.
   A. INDIVIDUAL READY RESERVE (IRR), IMA AND SELECTED MARINE CORPS RESERVE (SMCR) MARINES THAT ARE ADMINISTRATIVELY SUPPORTED BY THE MARINE FORCES RESERVE (MARFORRES) IPAC OR ANY SMCR UNIT THAT USES THE MOL ELECTRONIC PERSONNEL ACTION REQUEST (EPAR) FUNCTIONALITY SHOULD SUBMIT A PRIMARY RESIDENCE ADDRESS CHANGE VIA THE MOL EPAR FUNCTION.  MEMBER SHOULD ELECTRONICALLY ENTER INFORMATION AND SCAN/ATTACH SUPPORTING DOCUMENTATION FOR SUBMISSION.  UPDATED INFORMATION WILL BE ROUTED VIA MOL FOR VALIDATION AND SUBSEQUENT UNIT DIARY ENTRY.
   B. RC MARINES ASSIGNED TO SMCR UNITS THAT ARE NOT ADMINISTRATIVELY SUPPORTED BY THE MARFORRES IPAC OR ARE NOT USING THE MOL EPAR FUNCTION ARE REQUIRED TO REQUEST PRIMARY RESIDENCE CHANGES IN-PERSON WITH THEIR SMCR UNIT LEADERSHIP FOR VALIDATION OF THE SOURCE DOCUMENTATION AND SUBSEQUENT UNIT DIARY ENTRY.
   C. COMMANDERS, ADMINISTRATION, AND FINANCE PERSONNEL MAY REQUEST VALIDATION OF A PRIMARY RESIDENCE AT ANY TIME, AND WILL APPLY DUE DILIGENCE IN VERIFICATION OF CLAIMED PRIMARY RESIDENCES.
5. MROWS ORDERS MUST INCLUDE THE FOLLOWING STATEMENT: “BY ACCEPTING THESE ORDERS I AM CERTIFYING THAT THE PRIMARY RESIDENCE LISTED ON THEM IS CORRECT; IF IT IS NOT CORRECT I WILL IMMEDIATELY SUBMIT THE SUPPORTING DOCUMENTATION TO HAVE MY PRIMARY RESIDENCE CORRECTED.”
6. RELEASE AUTHORIZED BY MR. M. F. APPLEGATE, DIRECTOR, MANPOWER PLANS AND POLICY DIVISION.//