R 301116Z APR 15
MARADMIN 221/15
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/APPROVAL OF THE HUMANITARIAN SERVICE MEDAL (HSM) FOR THE REPUBLIC PHILLIPPINES RELIEF EFFORTS-TYPHOON HAIYAN//
REF/A/MSGID: DOC/SECNAV/22AUG2006//
REF/B/MSGID: DOC/JCS/14JAN2015//
REF/C/MARADMIN 626/13//
NARR/REF A IS SECNAVINST 1650.1H, MARINE CORPS AWARDS MANUAL. REF B IS JOINT STAFF MEMORANDUM DTD 14 JAN 2015. REF C IS ADMINSTRATIVE INSTRUCTIONS FOR THE SUBMISSION OF RECOMMENDATIONS FOR THE
HUMANITARIAN SERVICE MEDAL (HSM)//
POC/S. HASIB/SSGT/M(AND)RA, MM, MMMA/QUANTICO VA/TEL: 703-784-9342/EMAIL: SMB(UNDERSCORE)HQMC(UNDERSCORE)PERS(UNDERSCORE)AWARDS(AT) USMC.MIL//
GENTEXT/REMARKS/1. THE PURPOSE OF THIS MARADMIN IS TO ANNOUNCE THE SUBJECT AWARD AND PROVIDE ADMINISTRATIVE INSTRUCTIONS TO IDENTIFY RECIPIENTS PROPERLY. REF C OUTLINES GENERAL HSM PROCEDURES. PARTICIPATING INDIVIDUALS AND COMMANDS SHOULD REVIEW IT IN ITS ENTIRETY.
2. ON 14 JANUARY 2015, THE CHAIRMAN OF THE JOINT CHIEFS OF STAFF APPROVED THE HUMANITARIAN SERVICE MEDAL (HSM) FOR THE REPUBLIC OF THE PHILIPPINES RELIEF EFFORTS AS A PART OF OPERATION DAMAYAN FOLLOWING TYPHOON HAIYAN IN NOVEMBER 2013.
3. UNITS. JOINT TASK FORCE 505, FUNCTIONAL COMPONENT SERVICE COMMANDS, AND U.S. PACIFIC COMMAND.
4. TIME PERIOD. 10 NOVEMBER TO 1 DECEMBER 2013.
5. ADMINISTRATIVE INSTRUCTIONS. SECNAVINST 1650.1H, ARTICLE 420.18 OUTLINES THE CRITERIA FOR THE HSM FOR MARINES. OF NOTE, THE REFERENCE REQUIRES "MERITORIOUS, DIRECT, NON-ROUTINE PARTICIPATION IN A SIGNIFICANT MILITARY ACT OR OPERATION OF A HUMANITARIAN NATURE." ASSIGNMENT TO A LISTED UNIT OR PRESENCE IN THE DESIGNATED AREA DOES NOT ESTABLISH ELIGIBILITY FOR THE HSM. A DESIGNATED AUTHORITY MUST VERIFY INDIVIDUAL PARTICIPATION IN THE OPERATION.
5.A. MMMA WILL ACCEPT VALIDATED ROSTERS OF QUALIFYING INDIVIDUALS VIA THE IMPROVED AWARDS PROCESSING SYSTEM (IAPS) DIRECTLY FROM THE LISTED COMMANDS AND DESIGNATED ENDORSERS BELOW ONLY. FURTHER ENDORSEMENTS FROM COMMANDS ABOVE A DESIGNATED ENDORSER ARE NOT REQUIRED AND WILL UNNECESSARILY DELAY PROCESSING. FOR REFERENCE, THE COMMANDER AT THE TIME OF ACTION IS INCLUDED IN PARENTHESIS FOLLOWING THE UNIT. SUBORDINATE UNITS ARE INCLUDED UNDER EACH DESIGNATED ENDORSER FOR REFERENCE PURPOSES.
5.B. DESIGNATED ENDORSERS (SHOWN IN PARENTHESES), THEIR UNITS, AND CURRENT POCS ARE LISTED AT THE NUMBERED PARAGRAPHS BELOW. FOR EXAMPLE, THE DESIGNATED ENDORSER FOR 3D MEB IS COL JOHN ARMELLINO. UNITS SHOWN BELOW EACH DESIGNATED ENDORSER REFLECT THE TASK ORGANIZATION FOR THIS OPERATION. ALL QUESTIONS REGARDING THIS AWARD SHOULD BE ROUTED VIA THE CHAIN OF COMMAND TO THE LISTED CURRENT POC. SUBORDINATE UNIT ADJUTANTS SHOULD CONTACT THE POC FOR THE UNIT UNDER WHICH THEY DEPLOYED FOR INTERNAL COORDINATING INSTRUCTIONS FOR SUBMISSION OF QUALIFYING PARTICIPANTS. IF THE LISTED DESIGNATED ENDORSER HAS SINCE DEPARTED THE COMMAND, ADMINISTRATIVE STAFF SHOULD CONTINUE TO VALIDATE HSM SUBMISSIONS WITH THE DESIGNATED ENDORSER, BUT HAVE THE CURRENT COMMANDER COMPLETE ENDORSEMENT ACTIONS IN IAPS (THE CURRENT COMMANDER’S IAPS ENDORSEMENT AFFIRMS THAT THE LISTED DESIGNATED ENDORSER HAS VALIDATED THE HSM IAPS AWARDS CASE UNDER CONSIDERATION). IN SUCH A SITUATION, WRITTEN DOCUMENTATION OF CONSIDERATION (SUCH AS AN ENDORSMENT LETTER, MEMO, ROUTESHEET, ETC) BY THE DESIGNATED ENDORSER SHOULD BE ATTACHED TO EACH IAPS AWARDS CASE.
5.B.(1) 3D  MARINE EXPEDITIONARY BRIGADE (3D MEB)
            (COL JOHN ARMELLINO JR.)
            CURRENT POC: CAPT JAMES A. SHEEHAN,
            JAMES.A.SHEEHAN(AT)USMC.MIL, (315)622-3713
5.B.(2) 3D  MARINE HEADQUARTERS GROUP (3D MHG)
            (COL SEAN M. MCBRIDE)
            CURRENT POC: MAJ JEAN P. EXANTUS,
            JEAN.P.EXANTUS(AT)USMC.MIL, (315)623-4825
5.B.(3) 31ST MARINE EXPEDITIONARY UNIT (31ST MEU)
            (COL ROMIN DASMALCHI)
            CURRENT POC: CAPT MATTHEW C. KELLY,
            MATTHEW.C.KELLY(AT)USMC.MIL, (315)623-7837
5.B.(4) 3D  MARINE LOGISTIC GROUP (3D MLG)(COL NANCY A. SPRINGER)
            CURRENT POC: MAJ DAVID S. NASCA,
            DAVID.S.NASCA(AT)USMC.MIL, (315)637-2034
5.B.(5) COMBAT LOGISTICS REGIMENT-3, 3D MLG (CLR-3)
            (COL EDWARD W. BLIGH)
            CURRENT POC: MAJ DAVID S. NASCA,
            DAVID.S.NASCA(AT)USMC.MIL, (315)637-2034
5.B.(6) 1ST MARINE AIR WING (1ST MAW)(COL BRIAN W. CAVANAUGH)
     CURRENT POC: SSGT KATLYNE J. POWELL,
     KATLYNE.POWELL(AT)USMC.MIL, (315)645-3763
5.C. ADMINISTRATIVE SECTIONS FOR THE SUBORDINATE UNITS THAT SERVED UNDER THE ABOVE PRINCIPLE UNITS SHOULD CONTACT THE LISTED POC’S FOR INTERNAL COORDINATING INSTRUCTIONS FOR SUBMISSION OF QUALIFIED PARTICIPANTS.
5.D. EXTERNAL UNITS. MARINES MEETING THE ELIGIBILITY CRITERIA FOR THE AWARD, BUT NOT ASSIGNED TO ONE OF THE LISTED COMMANDS OR ASSIGNED TO A JOINT COMMAND OR OTHER SERVICE COMMAND SHOULD CONTACT THE ADJUTANT, III MEF FOR SUBMISSION BY THE III MEF AS APPROPRIATE SENIOR MARINE COMPONENT. THE PURPOSE OF THIS IS TO ENSURE ALL HSM SUBMISSIONS FOR MARINES ARE TRANSMITTED TO HQMC VIA IAPS FOR PROPER ENTRY INTO MCTFS AND THE HSM DATABASE. DOCUMENTATION OF APPROVAL BY THE RECIPIENTS’ OPERATIONAL COMMANDER (IN THE GRADE OF O-6 OR ABOVE) MUST BE ATTACHED IN IAPS. III MEF IS NOT REQUIRED TO ENDORSE THESE REQUESTS IN IAPS AS LONG AS SAID DOCUMENTATION IS ATTACHED TO THE IAPS AWARDS CASE. POC IS CAPT JOE DUMMAR, JOE.DUMMAR(AT)USMC.MIL, (315)622-3713.
5.E. IAPS PROCEDURAL INSTRUCTIONS: MMMA WILL ACCEPT ONLY EXCEL SPREADSHEET ROSTERS (HSM.CSV) VIA THE IMPROVED AWARDS PROCESSING SYSTEM. COMMANDS MUST DOWNLOAD THE CURRENT FORMAT FROM THE MMMA WEBSITE UNDER VERIFICATION OF AWARDS, EXTERNAL LINKS TAB: WWW.MANPOWER.USMC.MIL/PORTAL/PAGE/PORTAL/M(UNDERSCORE)RA(UNDERSCORE) HOME/MM/MA. THE FORMAT OF THIS SPREADSHEET MUST NOT BE MODIFIED IN ANY WAY TO ENSURE THE "CAR-HSM" DATABASE AND EACH INDIVIDUAL MARINE'S RECORD IS PROPERLY UPDATED. THIS ROSTER SHOULD BE LOADED IN THE ROSTER SECTION OF THE IAPS AWARDS CASE AND ATTACHED IN THE ATTACHMENTS SECTION OF THE IAPS AWARDS CASE.
5.E.(1) FOR ADMINISTRATIVE CONVENIENCE, MMMA DOES NOT REQUIRE LISTED COMMANDS TO SUBMIT A SINGLE CONSOLIDATED ROSTER. AT THEIR OPTION, THE LISTED COMMANDS MAY HAVE THEIR SUBORDINATE ORGANIZATIONS ORIGINATE AND ROUTE INDIVIDUAL HSM RECOMMENDATIONS IAW THE GUIDANCE BELOW. NOTE: MMMA WILL ONLY ACCEPT THESE HSM RECOMMENDATIONS DIRECTLY FROM THE ABOVE LISTED COMMANDS ONLY. DIRECT SUBMISSIONS FROM OTHER COMMANDS WILL BE RETURNED WITHOUT ACTION.
5.E.(2) USE THE INFORMATION OF THE SENIOR ENLISTED MEMBER OF THE ATTACHED ROSTER AS THE RECIPIENT WHEN ORIGINATING THE AWARD IN IAPS.
5.E.(3) ALL COMMANDS ORIGINATING AWARD RECOMMENDATIONS FOR THIS HSM MUST CHOOSE "OCONUS" IN BLOCK 13 DROPDOWN OF THE IAPS FORM. COMMANDS MUST TYPE "TYPHOON HAIYAN 2013" (ALL CAPS) IN THE FREE TEXT BLOCK FOLLOWING THE DROP DOWN. ATTACHED EXCEL ROSTERS MUST USE "TYPHOON HAIYAN 2013" (ALL CAPS) IN THE "OPERATION" COLUMN. THESE ENTRIES WILL ALLOW CMC (MMMA) TO CONSOLIDATE A LIST OF ALL AWARDS ISSUED UNDER THIS AUTHORITY.
5.E.(4)  SPREADSHEET GUIDANCE BY COLUMN. TO ENSURE CONSISTENCY ACROSS COMMANDS AND SUBMISSIONS, USE THE FOLLOWING GUIDANCE FOR THE EACH COLUMN IN THE HSM.CSV SPREADSHEET.
5.E.(4)(A) LAST NAME AS IT APPEARS IN MARINE CORPS TOTAL FORCE SYSTEM (MCTFS).
5.E.(4)(B) FIRST NAMES AS IT APPEARS IN MCTFS.
5.E.(4)(C) MIDDLE INITIAL.
5.E.(4)(D) FULL NINE DIGIT SOCIAL SECURITY NUMBER. NO SPACES OR DASHES. NO NOT INCLUDE THE LEADING ZERO FROM MCTFS.
5.E.(4)(E) GRADE (I.E E4). NO SPACES OR DASHES.
5.E.(4)(F) BRANCH OF SERVICE. USE "USMC" OR "USN" AS APPROPRIATE (NO QUOTES). MMMA RECORDS PARTICIPATION OF NAVY PERSONNEL ASSIGNED TO MARINE UNITS IN THE CAR/HSM DATABASE BUT CANNOT MAKE SERVICE-SPECIFIC RECORDS ENTRIES FOR NON-MARINES. DO NOT SUBMIT NON-DON PERSONNEL. THE HSM MUST BE PROCESSED BY EACH MEMBERS PARENT SERVICE.
5.E.(4)(G) AWARD CODE. USE "HS" (NO QUOTES) FOR ALL ROWS.
5.E.(4)(H) OPERATION TITLE. USE "TYPHOON HAIYAN 2013" (NO QUOTES) FOR ALL ROWS.
5.E.(4)(I) START DATE OF PARTICIPATION. USE THE START DATE THE INDIVIDUAL BEGAN PARTICIPATION IN "MM/DD/YYYY" FORMAT. DO NOT USE ANY DATE BEFORE 10 NOVEMBER 2013.
5.E.(4)(J) END DATE OF PARTICIPATION. USE THE END DATE THE INDIVIDUAL BEGAN PARTICIPATION IN "MM/DD/YYYY" FORMAT. DO NOT USE ANY DATE AFTER 1 DECEMBER 2013.
5.E.(4)(K) LOCATION. USE "PHILIPPINES" (NO QUOTES) FOR ALL ROWS.
5.E.(4)(L) UNIT. ENTER UNIT NAME.
5.E.(4)(M) LEAVE BLANK.
5.E.(5) ATTACH OR UPLOAD A COPY OF THE SPREADSHEET TO THE IAPS RECORD IN THE ATTACHMENTS SECTION OF THE IAPS AWARDS CASE. AFTER MMMA PROCESSES THE IAPS RECORD, THE CONTENTS OF THE UPLOADED EXCEL SPREADSHEET BECOMES INACCESSIBLE. FOR HISTORICAL PURPOSES, ADDING A SECOND COPY OF THE SPREADSHEET AS AN ATTACHMENT TO THE RECORD RETAINS AN ENDURING RECORD FOR RESEARCH AND PERSONNEL ASSISTANCE PURPOSES.
5.F. ADMINISTRATIVE PROCEDURES AFTER ONE YEAR FROM THIS MARADMIN'S RELEASE DATE. THE ABOVE LISTED COMMANDS ARE REQUIRED TO PROVIDE ADMINISTRATIVE PROCESSING ASSISTANCE FOR THIS HSM FOR A PERIOD OF ONE YEAR FROM THE DATE OF THIS MARADMIN. AFTER ONE YEAR, CMC (MMMA) EXPECTS THE INITIALLY HIGH VOLUME OF REQUESTS TO RECOGNIZE ADDITIONAL PARTICIPANTS TO TAPER TO A LEVEL SUPPORTABLE BY THE INDIVIDUAL COMMANDERS AT THE TIME OF ACTION WITHOUT COMMAND SUPPORT. THE FOLLOWING HARD COPY ROUTE PROCEDURES ARE ONLY FOR HSM RECOMMENDATIONS SUBMITTED AFTER ONE YEAR FROM THIS MARADMIN'S RELEASE DATE. HSM SUBMISSIONS WITHIN ONE YEAR OF THIS MARADMIN'S RELEASE DATE MUST FOLLOW THE PROCEDURES OUTLINED IN PARAGRAPHS 5.A THROUGH 5.E.
5.F.(1) RECOMMENDATIONS FOR INDIVIDUAL PARTICIPANTS IDENTIFIED MORE THAN ONE YEAR AFTER THE RELEASE OF THIS ANNOUNCING MARADMIN WILL NOT BE PROCESSED IN IAPS AND WILL REQUIRE HARD COPY (NON-IAPS) ENDORSEMENTS FROM OPERATIONAL COMMANDERS AT THE TIME OF ACTION, UP TO AND INCLUDING THE APPROPRIATE DESIGNATED ENDORSER (LISTED ABOVE), PRIOR TO PROCESSING THE RECOMMENDATION.
5.F.(2) ORIGINATORS OF THESE HSM RECOMMENDATIONS ARE RESPONSIBLE ROUTING REQUESTS TO THE LISTED DESIGNATED ENDORSERS IN THE EVENT OF PCS OR RETIREMENT.
5.F.(3) PACKAGES WITH AN ENDORSEMENT LETTER SIGNED BY THE LISTED DESIGNATED ENDORSER MUST BE SCANNED AND SUBMITTED TO MMMA-2 AT SMB(UNDERSCORE)HQMC(UNDERSCORE)PERS(UNDERSCORE)AWARDS(AT)USMC.MIL. THESE PACKAGES MUST CONTAIN ALL ENDORSEMENTS FROM THE CHAIN OF COMMAND AND ALL ADMINISTRATIVE DETAILS DISCUSSED ABOVE. ATTACHED TO THIS EMAIL SUBMISSION MUST BE A TEXT EDITABLE VERSION (WORD) DOCUMENT OF THE ORIGINAL REQUEST LETTER (OR SUMMARY OF ACTION) AND AN EXCEL ROSTER FORMATTED PER PARAGRAPH.
5.F.(4) INCOMPLETE OR IMPROPERLY FORMATTED REQUESTS WILL BE RETURNED WITHOUT ACTION.
6. INDIVIDUAL MARINES WHO BELIEVE THEY MET THE ELIGIBILITY REQUIREMENTS FOR THE HSM SHOULD CONTACT THEIR IMMEDIATE COMMANDER FROM THIS ACTION. CONTACTED COMMANDERS MAY, AT THEIR OPTION, INITIATE A RECOMMENDATION AND ROUTE IT THROUGH THE OPERATIONAL CHAIN OF COMMAND TO THE APPROPRIATE DESIGNATED ENDORSER FOR CONSIDERATION. CMC (MMMA) WILL NOT ACT UPON REQUESTS FOR DETERMINATION NOT ROUTED THROUGH A DESIGNATED ENDORSER.
7. ANY QUESTIONS ON THE GUIDANCE CONTAINED IN THIS MARADMIN SHOULD BE DIRECTED TO THE PRIMARY POC LISTED ABOVE.
8. RELEASE AUTHORIZED BY BGEN CRAIG Q. TIMBERLAKE, DIRECTOR, MANPOWER MANAGEMENT DIVISION.//