MARADMINS : 570/15
R 121805Z NOV 15
MSGID/GENADMIN/CMC L LP WASHINGTON DC//
SUBJ/2016 SECRETARY OF DEFENSE (SECDEF) MAINTENANCE AWARDS PROGRAM SUBMISSIONS//
AMPN/REF A IS DOD INSTRUCTION FOR SECRETARY OF DEFENSE MAINTENANCE AWARDS PROGRAM.//
POC/M. RYAN/CIV/LPC-1/-/TEL: DSN 260-7173/TEL:703-571-7173/EMAIL: MICHAEL.RYAN(AT)USMC.MIL//
POC/A. ZAMBRANO/MGYSGT/LPC-1/-/TEL: DSN 260-7122/TEL:571-256-7122/EMAIL: ANTONIO.ZAMBRANO(AT)USMC.MIL//
GENTEXT/REMARKS/1. This MARADMIN solicits Marine Corps nominations for the annual Secretary of Defense (SECDEF) maintenance award program. These awards recognize exemplary maintenance organizations throughout the department of defense. Service/agency nominees compete for awards in two separate award categories, depot-level maintenance (Robert T. Mason Award) and field-level maintenance (Phoenix Award with its associated six field-level maintenance category awards).
1.a. The 2016 SECDEF maintenance award competitive period is the 12-month period beginning 01 October 2014 and ending 30 September 2015 (FY15). Competitive units must have operated under an authorized structure for at least half of the competitive period in one of the three categories to be eligible to compete.
1.b. The Phoenix and Robert T. Mason trophies are permanently displayed in the Pentagon and are inscribed with the unit names of the current and previous winners. Replicas of these trophies will be presented to winning units.
2. Award categories and criteria.
2.a. Depot-level maintenance excellence award. A single, depot-level major program/production line will be awarded the Robert T. Mason award for depot maintenance excellence.
2.a.1. Eligible nominees for the depot-level competition are programs/production lines within the Department of Defense’s (DoD) major organic depot enterprise with more than 400 employees engaged in depot-level maintenance operations.
2.a.2. Additional criteria include a requirement for nominated programs/production lines to have been in operation within the depot-level maintenance facility for at least one half of the competition period (6 months) are eligible to compete.
2.b. Field-level unit maintenance program awards. Annually, six field-level maintenance units will be awarded the SECDEF field-level maintenance awards.
2.b.1. Two organizations from each competitive category (large, medium, and small) will receive awards, with one of the six winners recognized as the "best of the best" and awarded the SECDEF Phoenix trophy.
2.b.2. Field-level award competitive categories are: large (over 1,000 authorized personnel); medium (301-999 authorized personnel); and small (up to 300 authorized personnel).
2.b.3. Active and reserve force units (to include Marine Corps Air-Ground Task Forces and supporting/base units) whose primary mission includes the task and capacity to perform field-level maintenance (below the depot level) are eligible.
2.b.4. Units having reserve associated units shall recognize the associated unit's contributions in their award submission.
3. Submission criteria and format.
3.a. Ref A should be reviewed for submission criteria and format instructions. Past winner packages may be obtained and viewed from the OSD website at the following address:
3.a.2. Select DODI 1348.30 in the right column to review the DODI for criteria/format.
3.b. Nomination package format shall be per ref a. Packages that do not meet the format and submission criteria will not be eligible to compete. The following should be used as a guide to ensure submission criteria and format are met:
3.b.1. Package should not exceed 10 pages of text.
3.b.2. Copies of unit command chronologies are not acceptable.
3.b.3. Narrative must clearly relate to maintenance actions of the unit. Focus of this award is maintenance, not operations.
3.b.4. Dollar amounts identified as savings or cost avoidance, percentages, and other empirical data to support the package should be included where appropriate.
3.b.5. Submissions will consist of one original color printed copy of nomination package with accompanying endorsements.
3.b.6. Submission will contain a high resolution digital photo of unit logo with a minimum 300 dpi.
3.b.7. In addition to hard-copy original, units must submit a scanned electronic copy of nomination package with accompanying endorsements.
3.b.8. Recommend units produce packages in newsletter format with colored digital photographs embedded within the text. IAW Ref A, content and format will be graded.
4.a. Marine Corps Logistic Command (MARCORLOGCOM). Screen, evaluate, and endorse all depot-level award submissions and forward to Headquarters Marine Corps, Installations and Logistics (LPC) for HQMC endorsement.
4.b. Marine Forces (MARFOR)/Supporting Establishment (SE).
4.b.1. Publish submission schedules.
4.b.2. Screen, evaluate, rank and endorse all field-level ground and aviation nomination submissions and forward to Headquarters Marine Corps, Installations and Logistics (Code LPC).
4.b.3. Submit a maximum two nominations per competitive category for each major command or Marine Expeditionary Force (MEF). If submitting more than one per competitive category, first common general officer should endorse and rank submissions.
4.c. Organizations not under the operational command of a MARFOR or MEF may forward nomination packages directly to Headquarters Marine Corps, Installations and Logistics (Code LPC).
4.d. Endorsing commands may contact POC for access to the LPC-1 SharePoint site, allowing direct upload of documents.
5. Submission timeframes. Original nomination packages and accompanying chain of command endorsements must be received at HQMC DC, I&L, LP, and LPC NLT 08 April 2016. Nomination packages received after this date will not be considered for competition. Request that message POCs are notified when packages are sent from submitting organizations. The mailing address at HQMC is:
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps
3000 Marine Corps Pentagon
Attn: Mike Ryan LPC-1 Room 2E211-36
Washington, DC 20350-3000
6. Public/releasable information requirement. Unit and personnel data shall be cleared for public release to military and civilian news services. No classified information will be submitted.
7. USMC selection board. All field-level maintenance award nominations received will be reviewed by a selection board convened at HQMC. Two nominees per competitive category will be selected to represent the Marine Corps in competition with the other services. One program/production line for each depot will be selected to represent the Marine Corps in competition with other services.
7.a. SECDEF selection boards.
7.a.1. SECDEF will convene a depot-level board to select the winner of the Robert T. Mason Award.
7.a.2. SECDEF will convene a field-level board to select the six field-level winners (one per category; small, medium, large) and select the Phoenix Award winner from the field-level selectees.
7.a.3. Award winners (minus Phoenix Award) will be announced subsequent to selection boards and appropriate SECDEF endorsements are obtained. Phoenix Award will be announced at annual award ceremony.
8. Annual award ceremony.
8.a. The SECDEF maintenance awards will be presented at the annual awards banquet and ceremony during the 2016 Department of Defense maintenance symposium to be held during 1st quarter FY-17.
9. Request widest dissemination and encourage maximum submissions from operating forces and supporting establishment.
10. Release authorized by LtGen M. G. Dana, Deputy Commandant, Installations and Logistics.//