MARADMINS : 368/16
R 150720Z JUL 16
MSGID/GENADMIN/CMC WASHINGTON DC MRA MM//
SUBJ/CONVENING OF THE FY18 U.S. MARINE CORPS COLONEL, LIEUTENANT COLONEL, MAJOR, AND CAPTAIN PROMOTION SELECTION BOARDS//
REF/B/MSGID: DOC/CMC MMPR/YMD: 20151201//
REF/C/MSGID: MCO/P1070.12K/YMD: 20000714//
REF/F/MSGID: DOC/CMC MCCDC C 40 OP/YMD: 20080125//
NARR/REF A IS MARADMIN 213/16, FY18 U.S. MARINE CORPS OFFICER PROMOTION SELECTION BOARDS. REF B IS MCBUL 1400, OFFICER LINEAL PRECEDENCE (WILL BE UPDATED JULY 2016 PRIOR TO BOARD CONVENING). REF C IS MCO P1070.12K W/CH 1, MARINE CORPS INDIVIDUAL RECORDS ADMINISTRATION MANUAL (IRAM). REF D IS MARADMIN 498/13, UPDATE TO OFFICIAL MILITARY PERSONNEL FILE (OMPF) PHOTOGRAPH GUIDANCE. REF E IS MARADMIN 280/14, UPDATE TO OFFICIAL MILITARY PERSONNEL FILE (OMPF). REF F IS MCO 1553.4B PROFESSIONAL MILITARY EDUCATION (PME). REF G IS MARADMIN 703/08, OFFICER PME SUMMARY.//
POC/V.L. STIGALL/HD/MMPR-1/-/TEL: (703) 784-9703
E-MAIL: VINCENT.STIGALL (AT)USMC.MIL//
GENTEXT/REMARKS/1. As announced by ref a, the FY18 U.S. Marine Corps colonel, lieutenant colonel, major, and captain Promotion Selection Boards will convene at Harry Lee Hall, Marine Corps Base, Quantico, VA, as follows:
1.a. 7 September 2016 - Colonel
1.b. 23 August 2016 - Lieutenant Colonel
1.c. 16 August 2016 – Major
1.d. 7 February 2017 - Captain
2. Promotion Boards. There will be two competitive categories for selection of colonel through captain, regular unrestricted and financial management (MOS 3404). The colonel through major promotion boards will consider three categories of officers: above-zone, in-zone, and below-zone. The captain promotion board will consider two categories of officers: above-zone and in-zone. There are no eligible officers in the below-zone. Officers defined as active-duty list (ADL) in ref b on the date the board convenes are eligible for the boards. However, officers with established separation/retirement dates within 90 days of the convening date of their respective board (except first lieutenants eligible for the captain promotion board) will not be considered by the board if the separation/retirement date is established by midnight on the day the board convenes. In addition, captains who are not U.S. citizens will not be considered for promotion to major. Officers whose lineal control number (LCN) precedes the senior officer in-zone are defined as above-zone. Those above-zone officers who have not been previously considered are defined as "above-zone, not previously considered." Officers in this status are considered by the board to be in-zone. Officers may review ref b and their eligibility for the board on the internet at the officer promotion homepage. The senior and junior officers in-zone and the junior officer eligible below-zone are as follows (encl (1) of ref b applies):
2.a. Colonel Promotion Selection Board
Senior Officer In-Zone - LtCol Katherine I. Polevitzky
DOR 1 Oct 10
Junior Officer In-Zone - LtCol Michael P. Quinto
DOR 1 Feb 12
Junior Officer Below-Zone - LtCol Matthew J. Dreier
DOR 1 Jun 13
Financial Management (MOS 3404)
Senior Officer In-Zone - LtCol Henry Centeno Jr
DOR 1 Oct 10
Junior Officer In-Zone - LtCol Scott E. Vasquez
DOR 1 Apr 13
Junior Officer Below-Zone - LtCol Michael J. Babilot
DOR 1 Jan 14
2.b. Lieutenant Colonel Promotion Selection Board
Senior Officer In-Zone - Maj Joshua J. Norris
DOR 1 Oct 10
Junior Officer In-Zone - Maj Justin J. Hill
DOR 1 Mar 12
Junior Officer Below-Zone - Maj Michael P. Cicchi
DOR 1 Jul 13
Financial Management (MOS 3404)
Senior Officer In-Zone - Maj Marc R. Daigler
DOR 1 Nov 10
Junior Officer In-Zone - Maj Carlos A. Mercado
DOR 1 Oct 12
Junior Officer Below-Zone - Maj Valerie N. Kyzar
DOR 1 May 14
2.c. Major Promotion Selection Board
Senior Officer In-Zone - Capt Thomas R. Giraldi
DOR 1 Jan 11
Junior Officer In-Zone – Capt Michael A. Nieman
DOR 1 Feb 12
Junior Officer Below-Zone - Capt Jared T. Rosenau
DOR 1 Feb 13
Financial Management (MOS 3404)
Senior Officer In-Zone - Capt Andrew D. Blackwell
DOR 1 Jul 11
Junior Officer In-Zone – Capt Lynn M. Stow
DOR 1 Oct 12
Junior Officer Below-Zone - Capt Michael S. Griner
DOR 1 Jun 14
2.d. Captain Promotion Selection Board
Senior Officer In-Zone – First Lieutenant Raymond K. Seese
DOR 24 May 15
Junior Officer In-Zone – First Lieutenant Austin J. Dahmer
DOR 23 May 16
Financial Management (MOS 3404)
Senior Officer In-Zone–First Lieutenant Bradley N. Howell Jr
DOR 24 May 15
Junior Officer In-Zone - First Lieutenant Cory J. Allen
DOR 7 Feb 16
3. Continuation Boards. Upon conclusion of the unrestricted and financial management colonel, lieutenant colonel, and major promotion selection boards, the boards will reconvene as continuation boards as specified below. Officers may verify their eligibility for consideration by contacting CMC (MMSR). CMC (MMSR) will adjust the mandatory retirement dates and/or notify the officers selected for continuation, as applicable, after the promotion selection results have been announced. The following continuation boards will be convened:
3.a. FY18 USMC Lieutenant Colonel Continuation Board. The board will consider regular unrestricted and financial management (MOS 3404) lieutenant colonels who have skills in MOS 4302, 7315, 8059, AND 8061 Who are not on a list of officers recommended for promotion to colonel and who will have mandatory retirement dates between 1 August 2017 and 1 July 2018. The officers selected for continuation will be continued on active duty for a period of 3 years, or 31 years of active commissioned service, or until the age of 62, whichever is earlier.
3.b. FY18 USMC Major Continuation Board. The board will consider regular unrestricted and financial management (MOS 3404) majors who on the day prescribed for removal from active duty possess less than 18 years active service, Who have twice failed selection for promotion to lieutenant colonel and who, as a result of not being selected for promotion, are subject to involuntary discharge. The continuation board will evaluate the overall performance of each officer under consideration and is authorized to select up to 100 percent and not less than 95 percent for continuation. The officers selected for continuation will be continued on active duty until retirement eligible (20 years active service).
3.c. FY18 USMC Captain Continuation Board. The board will consider captains who possess over 15 years of active service but less than 18 years of active service on the day prescribed for removal from active duty, Who have twice failed selection for promotion to major and who, as a result of not being selected for promotion, are subject to involuntary discharge. The continuation board will evaluate the overall performance of each officer under consideration and is authorized to select up to 100 percent and not less than 95 percent for continuation. The officers selected for continuation will be continued on active duty until retirement eligible (20 years active service). In addition, the board will select for continuation for a period of 36 months up to 100 percent of captains in the primary MOS 75XX field, who on the date of mandatory discharge will have less than 15 years of active service, who are deemed by a majority of the members of the board to be fully qualified for continuation and who are best qualified for continuation based on the best interests of the Marine Corps.
4. Board Preparation Guidance. Officers are advised to review ref a for guidance regarding submission of information, auditing the official military personnel file (OMPF) and master brief sheet (MBS), fitness reports, photographs, deferment of eligibility, and requests for nonselection prior to the convening date of the board. Officers may review ref a at the officer promotion homepage. Although mentioned in ref a, the following guidance is provided:
4.a. Personal Responsibilities: Each officer is personally responsible for ensuring the accuracy and completeness of his or her OMPF and MBS before the board convening date.
4.b. Obtaining and reviewing the OMPF. The primary and most expeditious means of obtaining and viewing the OMPF and MBS is through OMPF online via MOL. The MBS can also be obtained through the MMRP web site. Refer to ref c to determine what documents are appropriate for inclusion in the OMPF.
4.c. OMPF Document Submission Guidelines. Officers are personally responsible for correcting deficiencies, missing information, or illegible documents present in either the OMPF or MBS with CMC (MMRP-20). Per refs d and e, ensure any material sent to CMC (MMRP-20) for filing in the OMPF contains full name, grade, and the Electronic Data Interchange Personal Identifier (EDIPI). If the EDIPI is not on the material, then the material may or may not be filed in the OMPF in time to go before the selection board. Officers are reminded that any additions or deletions from their OMPF or MBS within the 12-month window should also be verified to ensure the accuracy and completeness of their record. OMPF documents can be emailed as a pdf attachment or OMPF documents can be mailed to CMC (MMRP-20). However, inclusion in the OMPF is substantially faster if the documents are e-mailed. See paragraph 5 (MMRP) for OMPF inquiries and document submission points of contact.
4.d. OMPF Document Submission Timelines. It is imperative that documents submitted to CMC (MMRP-20) for inclusion in the OMPF within 60 days of a selection board be conspicuously marked “contains documents for FY18 (appropriate board) selection board.” With the exception of fitness reports, all OMPF documents, particularly digital photos, must be forwarded to and received by CMC (MMRP-20) at least two weeks prior to the convening date of the selection board in order to allow processing time to the OMPF. Officers are advised that the OMPF and MBS are distributed to the boardroom at least one week before the board convening date. Board-eligible records continue to be updated until the convening date of the board. However, officers are highly encouraged to submit all material no later than two weeks prior to the board for which they are eligible.
4.e. Career Advisors. Officers concerned with specific aspects of their record may contact their respective career advisors. Active component officers should contact CMC (MMRP-50).
4.f. Photographs. Per refs d and e, officers eligible for promotion consideration are required to submit an official photo within 12 months of the convening date of the board. Refs d and e outline digital photograph submission specification requirements.
4.f.1. Reviewing Photo Submission. Officers are responsible for verifying receipt of photo by CMC (MMRP-60). The primary most, expeditious means of confirming photo receipt is through OMPF online via MOL. Photos will be available for viewing on OMPF online within 24 hours of photo receipt by CMC (MMRP-60). The date of the photograph, as noted on the photograph title board, is considered the primary date for determining the 12-month photograph eligibility window for selection boards. Officers are advised that although a photo may be over 12 months old, the photo will remain in the OMPF until an updated photo is submitted.
4.f.2. Hard Copy Photos. Officers who choose to submit a hard copy photo directly to the president of the board are advised that the photo will not be included in the OMPF. Verification of hard copy photos submitted directly to the president of the board can be accomplished through the officer promotion homepage.
4.g. Professional Military Education (PME). The selection guidance (precept) for many boards includes a reminder of the importance of PME, whether resident or non-resident, in an officers development. Officers are advised to ensure that course completion information is noted on their MBS and that PME completion certificates are included in their OMPF in order to document completion. In cases where an officer has not completed PME but has completed one or more sub-courses of that PME, the officer may send a personal communication to the president of the board describing progress in completing the PME and include documented evidence of any sub-course completion. See refs f and g for additional information regarding PME.
4.h. Communication with the Board. Each officer may communicate with the president of the board. By law, such personal communications must be in writing and received or hand-delivered to Harry Lee Hall no later than 2359 (Eastern Standard Time) on the day before the date the board convenes. However, request officers submit such personal communications to CMC (MMPR-1) at least five working days before the date the board convenes. This five-day period provides CMC (MMPR-1) sufficient time to review the material, reconcile discrepancies, and enter the material in the update material database. The information in this database is then uploaded to the internet so officers can personally confirm receipt of the material via the officer promotion homepage. In addition, do not send duplicate copies of update material. Doing so causes CMC (MMPR-1) to again process the material and for the board to review duplicate copies of the material submitted.
4.1. Forwarding Communications to the Board. Officers may submit communications via U.S. Mail, next-day packages, or fax. U.S. Mail is not delivered directly to Harry Lee Hall. Therefore, anticipate a 2-3 day lag time for further delivery to Harry Lee Hall. Commercial next-day carriers deliver directly to Harry Lee Hall, excluding weekends and holidays. Officers with the capability to scan their documents may send the scanned documents via E-mail directly to the organizational mailbox officerpromotions(at)usmc.mil. Ensure the e-mail subject line reads "update material for the FY18 USMC (appropriate grade) promotion selection board."
4.j. Update Material. Officers may submit to the board any written information, to include written material they deem important for consideration. OMPF materials sent directly to the board president will not become part of an officers OMPF. Although officers may submit any material as update material, officers should contact CMC (MMRP-30) before submitting fitness reports as update material and CMC (MMRP-20) for any other OMPF materials. This process will ensure an officers OMPF is appropriately updated. The following guidelines apply regardless of the means by which an officer submits material, e.g., mail, fax, e-mail, etc.:
4.j.1. Update material must be in writing and submitted under cover letter with the update material as enclosures (a sample cover letter is available at the officer promotion homepage).
4.j.2. The cover letter must be addressed to President, FY18 USMC (appropriate grade and competitive category) promotion selection board (see paragraph 5a for complete address).
4.j.3. Update material must be from the eligible officer, and the officer must sign the cover letter. Digital signatures are authorized on e-mail submissions. Material submitted that is not in writing, submitted without a signed cover letter, or received after 2359 on the day before the date the board convenes will not be submitted to the board.
4.k. Update Material Receipt Verification. Officers desiring to verify that CMC (MMPR-1) has physically received update material may do so via the officer promotion homepage. Officers are reminded that update material received by CMC (MMPR-1) takes approximately five working days to be reviewed and entered in the update material database, therefore, officers should not expect to see the information at the officer promotion homepage immediately upon receipt by CMC (MMPR-1). Officers who submit update material under this five-day period should call CMC (MMPR-1) for confirmation of receipt of the material.
4.l. Post-board information and guidance. Officers may view the approval progress of their board from the officer promotion homepage. When the results of a field grade board are authorized to be released, a "personal for" (P-4) email will be forwarded to all Marine Corps general officers and certain colonels. The P-4 affords the recipients an opportunity to ensure each select and in-zone non select are advised of their promotion status. The P-4 includes work phone numbers that are obtained from MCTFS. All officers are required to ensure their contact data is correct in MOL and MCTFS and to verify the accuracy of their MCC, unit, billet, phone and email information. Accurate, current contact information will facilitate more efficient notification. Approximately 5 working days after a P-4 is released, SECNAV will release the ALNAV announcing the names of the officers selected by the board. Captain and CWO board results will be announced via ALNAV when the board reports are approved by SECDEF.
5. Addresses, Points of Contact, and Internet Information:
5.a. Address for the President of the Board:
FY18 USMC (appropriate grade) Promotion Selection Board
Headquarters, U.S. Marine Corps (MMPR-1)
Harry Lee Hall
17 Lejeune Road
Quantico, VA 22134-5104
5.b. Officer Promotion Section (MMPR-1) comm 703-784-9705:
5.b.1. Section head, DSN 278-9703/04
5.b.2. Promotion board action officers, DSN 278-9705/06/07
5.b.3. Lineal staff, 703-784-9705/06/07, DSN 278-9705/06/07
5.b.4. Confirm receipt of material, 703-784-9703/12, DSN 278-9703/12
5.b.5. Fax material to: comm 703-784-9883/9884 OR DSN 278-9883/9884
5.b.6. E-mail material to: Officerpromotions(at)usmc.mil
5.c. Internet information through the officer promotion homepage. Go to www.manpower.usmc.mil. Select the “Active Marines” tab at the top of the page. Under "manpower management," select “promotion branch,” and then select “officer promotions,” to arrive at the officer promotion homepage. From there, to find:
5.c.1. Ref a: Select “messages” and under “promotion maradmins” select "CY 2016" then 213/16.
5.c.2. Lineal list: Under “reference" select “McBul 1400-blue book dtd July 2015.” Blue book will be updated July 2016 prior to the board convening.
5.c.3. Zone eligibility or update material receipt verification: Under "online applications" select "eligibility verification/submitted material.”
5.c.4. Information for preparing for a board: Select “preparing for your board."
5.c.5. Sample cover letter: Under "reference" select "sample cover letter.”
5.c.6. Consult with a career counselor via the Manpower Management Records and Performance Branch homepage: Under "related links" select "officer counseling (MMRP-50)" and then select "appointments for counseling."
5.c.7. OMPF/MBS/Digital Photos. The primary, most expeditious means of obtaining and viewing the OMPF, MBS, and digital photo is through OMPF online via MOL. Alternative means of downloading and viewing the MBS and digital photograph is available through the MMRP homepage. From the officer promotion homepage, under “related links," select “Record And Performance Branch (MMRP),” select “official military personnel file,” select “digital photo requirements.” Under “online applications,” select “digital photo inventory."
5.d. Manpower Management Record and Performance Branch.
5.d.1. (MMRP-20) Records Management Section. OMPF documents or questions concerning the OMPF can be sent by the following means:
5.d.1.a. E-Mail: smb.manpower.MMRP-20(at)usmc.mil
Commandant of the Marine Corps
Headquarters, U.S. Marine Corps (MMRP-20)
2008 Elliot Road
Quantico, VA 22134-5030
5.d.1.c. Phone numbers (comm 703-784-3907, DSN 278-3907) OMPF customer service, DSN 278-3906/3907/5640
5.d.2. (MMRP-30) Performance Evaluation Section, comm. 703-784-3993, DSN 278-3993 OR TOLL FREE 1-877-301-9953.
5.d.3. (MMRP-50) Officer Career Counseling Section, comm 703-784-9281, DSN 278-9281, OR TOLL FREE 1-800-634-7988.
5.d.4. Operations Section, digital photos (MMRP-60), (703)784-3738/4607, DSN 278-3738/4607.
5.e. Separation And Retirement Branch (MMSR): comm 703-784-9324 or DSN 278-9324/9306.
6. Release authorized by MajGen Craig Q. Timberlake, Director Manpower Management Division.//