MCBUL 1001. FISCAL YEAR 2017 (FY17) INACTIVE DUTY TRAINING (IDT) TRAVEL REIMBURSEMENT

MARADMINS : 402/16

R 091913Z AUG 16
MARADMIN 402/16
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/MCBUL 1001. FISCAL YEAR 2017 (FY17) INACTIVE DUTY TRAINING (IDT) TRAVEL REIMBURSEMENT//
REF/A/MSGID: DOC/DOD/YMD: 20160701//
REF/B/MSGID: DOC/CMC(RA)/YMD: 20151005//
REF/C/MCTFSPRIUM/YMD: 20120807//
NARR/REFERENCE (A) IS THE JOINT TRAVEL REGULATIONS. REFERENCE (B) IS THE SELECTED RESERVE BILLET IDENTIFICATION CODE (BIC) ASSIGNMENT AND MANAGEMENT POLICY. REFERENCE (C) IS THE MARINE CORPS TOTAL FORCE SYSTEM (MCTFS) PERSONNEL REPORTING INSTRUCTIONS USER MANUAL//
POC/S. P. NORTON/CAPT/RAP-2/TEL: (703)784-9136/EMAIL: RAP(AT)USMC.MIL//
POC/S. J. JACKSON/MSGT/RAP-2/TEL: (703) 784-9135/EMAIL: RAP(AT)USMC.MIL//
POC/E. H. COOK/CIV/MFR G-1 MPWR/TEL: (504) 697-7187/EMAIL: ERIK.COOK(AT)USMC.MIL//
GENTEXT/REMARKS/1. Purpose. To update service guidance, reimbursement procedures, eligibility criteria, and reporting requirements for IDT Travel Reimbursement in accordance with (IAW) reference (a).
2. Background. This program is designed to incentivize travel for select Marines to address critical staffing shortfalls within the Selected Marine Corps Reserve (SMCR).
3. Eligibility Requirements
    a. Distance. Marines must be assigned to an SMCR unit located 150 miles or more from their primary residence as calculated by the Defense Table of Official Distances (DTOD) using PCS/TDY route type.
    b. BIC match. Marines must be assigned to a BIC that matches their grade and Military Occupational Specialty (MOS) per reference (b), and must have a valid BIC entered in the MCTFS IAW reference (c). Marines assigned in excess or categorized as a discrepancy, per reference (b), are not eligible. This provision includes rank and Primary MOS (PMOS) discrepancies. Acceptable mismatches are authorized through an exception request to Reserve Affairs Policy, Plans, Programing and Budgeting Branch (RA (RAP)).
        (1) Billet grade of one-up is authorized.
        (2) Billet grade of one-down requires a waiver from RA (RAP). Typically, these waivers will not be considered except as noted in paragraph e.
    c. Unit eligibility
        (1) Marine officers assigned to an SMCR unit at the battalion/squadron level or below, or to a Civil Affairs Group (CAG) are eligible.
        (2) Enlisted Marines. Enlisted Marine eligibility is not limited to the battalion/squadron level or below.
    d. Eligible ranks and MOS
        (1) Corporals/Sergeants with MOSs: 0211, 0241, 0261, 0313, 0317, 0321, 0689, 0847, 0848, 1171, 1833, 2141, 2146, 2147, 2336, 2834, 2847, 2862, 2874, 5821, 6116, 6276, 6314, 6324, 6326, 6423, 7011, and 7314.
        (2) All Staff Noncommissioned Officer (SNCO) ranks.
        (3) All Warrant Officers. Warrant Officers are eligible as MOS mismatches when their PMOS occupational field matches that of their Billet Identification Code (BIC).
        (4) Officers. Company grade officers and majors that are serving at the battalion/squadron level or below.
    e. Authorized exceptions
        (1) Company grade officers. Captains serving as an MOS match in a company grade officer BIC (O1-O3) are eligible, provided all other requirements of this MARADMIN are met.
        (2) Aviators. Majors assigned Duty Involving Flying Operational (DIFOP) to a deployable unit are exempt from the grade restriction specified in paragraph 3b, and are authorized reimbursement.
        (3) FAC/Air officers. Marine aviators in the rank of major serving as an MOS match in a company grade officer Forward Air Controller/Air Officer (MOS 7502) billet are eligible provided all other requirements of this MARADMIN are met.
        (4) Commanders. Commandant of the Marine Corps selected and assigned O5-level battalion or squadron commanders are eligible for the duration of their command tour regardless of grade.
    f. Counterintelligence/Human Source Intelligence (CI/HUMINT) (PMOS 0211).
        (1) Corporals, sergeants and staff sergeants who submit a PMOS 0211 Lateral Move (LatMov) package to fill an open 0211 BIC are eligible for reimbursement to conduct the board interview process.
        (2) Marines with PMOS 0211 are authorized reimbursement when filling a BIC one grade below the necessary grade.
    g. Reconnaissance (PMOS 0321). Marines with PMOS 0321 are authorized reimbursement when filling a BIC one grade below the necessary grade.
    h. Lateral Move. Marines approved for LatMov will become eligible once the PMOS, or Necessary MOS (NMOS) for their assigned BIC, has been attained.
    i. Colonels are not eligible for reimbursement, except when promoted to that grade while serving in a selected and assigned O5-level battalion or squadron command billet as noted in paragraph 3e(4).
    j. Marine Aviation Training Support Group 42 and Aviation Command and Control Team Marines are not eligible.
4. Waivers
    a. Waiver requests of eligibility requirements will be considered on a case-by-case basis by RA (RAP).
    b. Waivers for regiment/group level assignments will be considered on a case-by-case basis.
    c. Favorable consideration will be given to officers without a reasonable opportunity to serve at the battalion/squadron-level and no higher priority vacancy exists.
    d. Marines must submit requests via AA form endorsed by the chain of command, to include the Commander, Marine Forces Reserve (COMMARFORRES).
5. Reimbursements. Total reimbursement will not exceed 300 dollars per round trip. Receipts are required for each request.
    a. Transportation, lodging and meals. Actual cost and fees incurred as a result of travel between the member's home and assigned Reserve Training Center (RTC) may be paid as incidentals, but must be IAW reference (a). Rental vehicles are not authorized for reimbursement.
    b. Frequency. Reimbursement is limited to eleven (11) round trips per Marine, per fiscal year. Aviators (MOS 75XX) assigned DIFOP to SMCR tactical squadrons (HMH, HMLA, VMM, VMFA, VMFT, VMGR, VMR, VMU) are allowed reimbursement not to exceed twenty-two (22) round trips per fiscal year to include additional drill periods (ADP) necessary to meet minimum annual flight hour requirements.
    c. Reimbursement will continue at the discretion of CMC (RA) or as otherwise mandated by law. This program may be restricted due to budget constraints.
    d. Reimbursement, if approved, is authorized to begin on the day approved by COMMARFORES. Per reference (a), reimbursement may not be made retroactive.
6. Coordinating Instructions
    a. No earlier than the Monday following the first weekend of each month Marine Forces Reserve (MARFORRES) will compile the list of all potentially eligible Marines in MARFORRES SMCR units by applying the rule sets detailed in paragraph 3 of this message. Members not properly joined to the SMCR unit IAW reference (b), and/or who do not have a valid BIC entered in MCTFS IAW reference (c) by the data compilation date, will not be considered as potentially eligible for that month.
    b. MARFORRES will publish a monthly list of eligible Marines, and provide this list to Marine Forces Reserve AC/S G-1, and the Finance Offices. Members not listed will not be eligible to receive reimbursement for that month.
    c. MARFORRES will add eligible Marines (via cross-org) to a restricted list into the Defense Travel System (DTS) that will be utilized to settle authorized IDT Travel Reimbursement claims. Access to all other Lines of Accounting (LOA) will be removed by 30 October 2016. Any outstanding claims must be settled against these LOAs NLT 29 October 2016.
    d. Marines will ensure that beginning 1 October 2016, FY17 IDT Travel Reimbursement claims will be made using only the proper LOA found on the “Accounting” screen in DTS under “Cross Org LOA.” The utilization of any other LOA will result in reimbursement requests being returned to the Marine without action.
    e. Individual units will verify that the Marine meets criteria set forth in paragraph 3, and are responsible for ensuring compliance with updates published by RA (RAP).
    f. MARFORRES is responsible for managing the reimbursement process and for confirming member eligibility based on RA (RAP) criteria. MARFORRES will use the monthly waiver report provided by RA (RAP) and add the listed individuals to the approved IDT Travel Reimbursement participant list.
    g. MARFORRES will submit a consolidated list of program participants to RA (RAP) no later than the first day of each quarter. The list will include the following items: Electronic Data Interchange Personal Identifier (EDIPI), assigned BIC, and DTOD calculated commute distance.
    h. RA (RAP) will conduct an annual review and publish updates to eligibility requirements to ensure funds are used to incentivize Marines to fill critical manpower shortfalls.
    i. This travel authorization is separate from, and may not be combined with, the authorization for off-site IDT Travel Reimbursement IAW reference (a).
    j. Commanders are not authorized to deny a reimbursement request that meets program eligibility requirements in this MARADMIN.
7. This reimbursement is available for service in SMCR units only. Members of the Individual Mobilization Augmentee program are not eligible for reimbursement.
8. This bulletin cancels on 30 September 2017.
9. Release authorized by Colonel J. M. Morrisroe, Director, Reserve Affairs Division, Acting.//