R 031915Z APR 09
UNCLASSIFIED//
MARADMIN 0222/09
MSGID/GENADMIN/CMC WASHINGTON DC MRA RA//
SUBJ/INACTIVE DUTY TRAINING TRAVEL REIMBURSEMENT//
REF/A/MSGID:DOC/NATIONAL DEFENSE AUTHORIZATION ACT/YMD:20080128//
REF/B/MSGID:DOC/DOD/YMD:20080601//
NARR/REF A IS SECTION 631 OF THE NATIONAL DEFENSE AUTHORIZATION ACT FOR FY08, REF B IS THE JOINT FEDERAL TRAVEL REGULATIONS PARAGRAPH U7160//
POC/A. CRAIG/MAJ/HQMC(RAP)/TEL:DSN 278-9138 /EMAIL:AARON.CRAIG@USMC.MIL//
GENTEXT/REMARKS/1.  PURSUANT TO SECNAV DELEGATION OF AUTHORITY, CMC HAS AUTHORIZED, PER REF A, REIMBURSEMENT OF ACTUAL EXPENSES INCURRED CONSEQUENT TO TRAVEL TO THE MEMBERS HOME TRAINING CENTER (HTC) TO PERFORM INACTIVE DUTY TRAINING (IDT).  THOSE ELIGIBLE FOR REIMBURSEMENT, PER REFERENCE B, MUST COMMUTE OUTSIDE THE LOCAL COMMUTING DISTANCE, AS DEFINED BY PARAGRAPH U3500 OF REFERENCE B, BUT NOT LESS THAN 150 MILES ONE-WAY BY DEFENSE TABLE OF DISTANCES, AND MUST BE: (1) QUALIFIED IN A SKILL DESIGNATED AS CRITICALLY SHORT AND FILLING A BILLET WITHIN THAT CRITICALLY DESIGNATED SKILL; (2) ASSIGNED TO A UNIT OR IN A RESERVE PAY GRADE WITH A CRITICAL MANPOWER SHORTAGE; OR (3) ASSIGNED TO A UNIT OR POSITION THAT IS DISESTABLISHED OR RELOCATED DUE TO DEFENSE BASE CLOSURE OR REALIGNMENT OR OTHER FORCE STRUCTURE REALLOCATION.  THIS MARADMIN PROVIDES GUIDANCE TO EXERCISE THE AUTHORITY, DEFINES THOSE MEMBERS ELIGIBLE, EXPENSES AUTHORIZED, AND METHOD OF REIMBURSEMENT.   
2.  ELIGIBLE MEMBERS.  ELIGIBLE MEMBERS ARE DEFINED AS THOSE COMPANY GRADE OFFICERS, MAJORS, FIRST SERGEANTS, AND SERGEANTS MAJOR, OF THE SMCR, SERVING IN SELECT BILLETS, AS DETERMINED BY MARINE FORCES RESERVE (MARFORRES) BY BILLET IDENTIFICATION CODE (BIC) (IN ACCORDANCE WITH THE CRITERIA SET FORTH ABOVE) WHO COMMUTE OUTSIDE THE 150 MILE DISTANCE (NOT SUBJECT TO WAIVER).  PER REF B, A LIST OF AUTHORIZED BILLETS WILL BE PROVIDED TO INDIVIDUAL UNITS BY SEPARATE CORRESPONDENCE VIA THE CHAIN OF COMMAND.
3.  REIMBURSEMENT.  TOTAL REIMBURSEMENT WILL NOT EXCEED $300 PER ROUND TRIP.  RECEIPTS ARE REQUIRED FOR EACH REIMBURSEMENT REQUESTED.  THE FOLLOWING TRAVEL AND TRANSPORTATION EXPENSES FOR TRAVEL TO AND FROM THE HTC TO PERFORM IDT MAY BE REIMBURSED:
    A.  TRANSPORTATION.  WHEN COMMERCIAL TRANSPORTATION IS USED, REIMBURSEMENT IS AUTHORIZED FOR THE ACTUAL COST OF THE TRANSPORTATION USED TO INCLUDE THE TRANSPORTATION COST BETWEEN HOME AND THE TERMINAL AND BETWEEN THE TERMINAL AND THE TRAINING LOCATION.  WHEN PERSONALLY OWNED CONVEYENCE (POC) IS USED, REIMBURSEMENT IS AUTHORIZED FOR THE ACTUAL EXPENSE INCURRED (GAS; OIL; TOLLS; PARKING FEES; AND OTHER NECESSARY EXPENSES INCURRED INCIDENT TO POC TRAVEL).  REIMBURSEMENT WILL NOT BE ON A COMMUTED BASIS, SUCH AS A MILEAGE ALLOWANCE FOR TRANSPORTATION COSTS.
    B.  LODGING AND MEALS.  THE ACTUAL COST OF THE MEMBER'S LODGING (INCLUDING TAXES, TIPS, AND SERVICE CHARGES) AND ACTUAL COST OF MEALS (INCLUDING TAXES AND TIPS, BUT NOT INCLUDING ALCHOLIC BEVERAGES) MAY BE REIMBURSED UP TO THE PER DIEM RATE FOR THE AREA CONCERNED.  THIS IS SEPARATE FROM BILLETING PROVIDED BY MEMBER'S HOME TRAINING CENTER (HTC). 
    C.  REIMBURSEMENT IS ONLY INCIDENT TO ACTUAL EXPENSES INCURRED TRAVELING TO AND FROM THE HTC FOR IDT AND DOES NOT INCLUDE ANY EXPENSES OR ENTITLEMENTS WHILE AT DRILL.
    D.  REIMBURSEMENTS ARE LIMITED TO ELEVEN (11) ROUND TRIPS PER FISCAL YEAR.
    E.  REIMBURSEMENTS FOR TRAVEL ARE CURRENTLY AUTHORIZED THROUGH 31 DEC 2010 WITH NO RETROACTIVE APPLICATION.
    F.  REIMBURSEMENTS WILL CONTINUE AT THE DISCRETION OF THE COMMANDANT OR AS OTHERWISE MANDATED BY LAW. 
4.  COORDINATING INSTRUCTIONS.  THE FOLLOWING OUTLINES THE VALIDATION AND REIMBURSEMENT PROCESS.
    A.  INDIVIDUAL UNITS WILL VERIFY THAT THE MEMBER MEETS THE CRITERIA SET FORTH IN PARAGRAPH 2 TO DETERMINE ELIGIBILITY.
    B.  NO LATER THAN 15 APRIL 09 MARFORRES WILL SUBMIT A CONSOLIDATED LIST OF ELIGIBLE MEMBERS CONTAINING NAME, RANK, SSN (LAST 4) AND ASSIGNED BIC.  TO CMC(RAP) FOR FINAL VALIDATION IN COORDINATION WITH CMC(RAC).  MFR WILL SUBMIT SUBSEQUENT QUARTERLY VALIDATION LISTS TO CMC(RAP) NLT THE FIRST DAY OF EACH QUARTER EFFECTIVE 1 JUL 09.
    C.  ONCE VALIDATED, FUNDING WILL BE PROVIDED TO MARFORRES COMPTROLLER FOR APPROPRIATE DISTRIBUTION.
    D.  MARFORRES WILL ISSUE AMPLIFYING GUIDANCE ON THE PROCESS FOR INDIVIDUAL REIMBURSEMENT VIA SEPARATE CORRESPONDENCE. 
    E.  THERE IS NO AUTHORIZATION FOR IDT CREDIT WHILE IN A TRAVEL STATUS TO AND FROM THE HTC.
5.  EFFECTIVE UPON RELEASE, THIS MARADMIN CANCELS MCO 5320.17, THE MARINE CORPS RESERVE NATIONAL BILLET PROGRAM (MCRNPB).
6.  RELEASE AUTHORIZED BY BGEN J. M. LARIVIERE, DIRECTOR, RESERVE AFFAIRS DIVISION.//