R 210013Z OCT 05
FM CMC WASHINGTON DC(UC)
TO AL MARADMIN(UC)
UNCLASSIFIED//
MARADMIN 485/05
MSGID/GENADMIN/ CMC WASHINGTON DC L LPC-2//
SUBJ/PROTECTIVE, SAFETY, OR HEALTH EQUIPMENT REIMBURSEMENT
/(CORRECTED COPY)//
REF/A/DOC/DOD 14 JUL 03/-/-/-/-//
REF/B/DOC/DOD 04 OCT 03/-/-/-/-//
REF/C/MSG/CMC PR/032145ZJAN2005/-//
NARR/REF A IS FY05 NATIONAL DEFENSE AUTHORIZATION ACT
(NDAA), SECTION 351, REIMBURSEMENT FOR CERTAIN PROTECTIVE,
SAFETY, OR HEALTH EQUIPMENT PURCHASED BY OR FOR MEMBERS OF
THE ARMED FORCES DEPLOYED IN CONTINGENCY OPERATIONS. REF
B IS UNDER SECRETARY OF DEFENSE MEMO ENTITLED DOD POLICY
AND PROCEDURES FOR REIMBURSEMENT FOR PRIVATELY-PURCHASED
PROTECTIVE, SAFETY, OR HEALTH EQUIPMENT AND INCLUDES A
LISTING OF ITEMS ON THE DOD SHORTAGE LIST THAT HAVE BEEN
CERTIFIED AS RATING REIMBURSEMENT. REF C IS HQMC'S
(RFC, FISCAL DIVISION, PROGRAMS & RESOURCES DEPT) FY2005
EXECUTION GUIDANCE FOR CONTINGENCY OPERATIONS.//
POC/TIM FLORIAN/GS13/LPC DSN 225-7930 X2455/-/TEL:703 695-7930 X2455
/EMAIL:FLORIANTA@HQMC.USMC.MIL//
GENTEXT/REMARKS/1. SITUATION. REFS A AND B DIRECT THE
REIMBURSEMENT, UNDER SPECIFIC CIRCUMSTANCES, OF A MEMBER OF
THE ARMED FORCES FOR THE COST OF THE PURCHASE (INCLUDING SHIPPING
COSTS) OF PRESCRIBED PROTECTIVE, SAFETY, OR HEALTH
EQUIPMENT ON THE DOD SHORTAGE LIST. ITEMS ON THE SHORTAGE
LIST HAD TO BE PURCHASED BY THE SERVICE MEMBER OR BY
ANOTHER PERSON ON THE SERVICE MEMBER'S BEHALF FOR THE
MEMBER'S PERSONAL USE IN ANTICIPATION OF, OR DURING
DEPLOYMENT(S) IN CONNECTION WITH OPERATIONS NOBLE EAGLE,
ENDURING FREEDOM, OR IRAQI FREEDOM.
2. MISSION. COMMANDERS WILL ENSURE THAT THEIR MARINES AND
SAILORS ARE PROVIDED THE OPPORTUNITY TO APPLY FOR
REIMBURSEMENT OF SPECIFIED EQUIPMENT ON THE DOD SHORTAGE
LIST (PROVIDED IN PARA 3.A FOLLOWING) AND ASSOCIATED
SHIPPING COSTS.
3. EXECUTION
A. COMMANDERS INTENT. SERVICE MEMBERS WILL BE REIMBURSED
FOR SPECIFIED PROTECTIVE, SAFETY, OR HEALTH EQUIPMENT
LISTED BELOW PROVIDED THE MEMBER WAS NOT ISSUED A GOVERNMENT
SPECIFIED EQUIVALENT ITEM BEFORE THE MEMBER BECAME ENGAGED IN
IMMINENT DANGER OR HOSTILE FIRE OPERATIONS. SERVICE MEMBERS
WITH RECEIPTS WILL BE REIMBURSED UP TO $1,100 PER PRESCRIBED
ITEM. IF THE SERVICE MEMBER, OR PERSON ACTING ON BEHALF OF
THE SERVICE MEMBER, NO LONGER HAS THE RECEIPTS, REIMBURSEMENT WILL
BE PROVIDED AT THE GOVERNMENT RATE OUTLINED AS FOLLOWS:
(1) COMPLETE "VEST, OUTER TACTICAL" (OTV) OR EQUIVALENT
COMMERCIAL COMPLETE BALLISTIC VEST, FSC 8470, U/P $551.60
(2) OTV COMPONENTS, AS FOLLOWS, IF PURCHASED SEPARATELY:
(A) BASIC VEST, OUTER TACTICAL (OTV), FSC 8470,
U/P $500.00
(B) GROIN PROTECTOR (INTERCEPTOR), FSC 8470,
U/P $57.05
(C) THROAT PROTECTOR, FSC 8470, U/P $13.65
(D) YOKE AND COLLAR ASSEMBLY, FSC 8470, $62.75
(E) COLLAR, PROTECTOR (INTERCEPTOR), FSC 8470,
U/P $25.00
(F) BALLISTIC INSERTS, FSC 8470, $140.00
(3) SMALL ARMS PROTECTIVE INSERT (SAPI), EACH, FSC 8470,
$499.60
(4) BALLISTIC EYE PROTECTION, FSC 4240, U/P $63.78
(5) HELMET, COMBAT, FSC 8470, U/P $342.35
(6) HYDRATION SYSTEM, FSC 8465, U/P $24.00
B. CONCEPT OF OPERATIONS.
(1) EQUIPMENT MUST HAVE BEEN PURCHASED AFTER 10 SEP 01 AND
BEFORE 1 AUG 04 SPECIFICALLY FOR THE MEMBERS USE IN COMBAT.
(2) REIMBURSEMENT CLAIMS MUST BE SUBMITTED USING A DD FORM 2902,
"CLAIM FOR REIMBURSEMENT AND PAYMENT VOUCHER FOR PRIVATELY
PURCHASED PROTECTIVE, SAFETY, OR HEALTH EQUIPMENT USED IN
COMBAT."
(3) REIMBURSEMENT CLAIMS MUST BE SUBMITTED NOT LATER THAN 04
OCT 06.
(4) REIMBURSEMENT CLAIMS FOR ACTIVE DUTY AND SEPARATED MEMBERS
WILL BE SUBMITTED VIA THE CHAIN OF COMMAND.
(5) PERSONNEL ACTING ON BEHALF OF DECEASED MEMBERS WILL SUBMIT
REIMBURSEMENT CLAIMS TO HQMC P&R VIA THE HQSVCBN MCB QUANTICO
SUPPLY OFFICER FOR PAYMENT.
C. SUBORDINATE ELEMENT MISSIONS.
(1) COMMANDERS AND CASUALTY ASSISTANCE CALLS OFFICERS (CACOS)
WILL PROMOTE WIDEST DISSEMINATION OF THIS POLICY, TO INCLUDE
PROVIDING ASSISTANCE TO FAMILY MEMBERS WISHING TO FILE CLAIMS
ON BEHALF OF DECEASED MEMBERS.
(2) A FIELD GRADE COMMANDER IN THE MEMBER'S CHAIN OF COMMAND
WILL CERTIFY, BY COMPLETING AND SIGNING THE CLAIM
REIMBURSEMENT DD FORM 2902 THAT THE SERVICE MEMBER WAS
NOT ISSUED A GOVERNMENT SPECIFIED EQUIVALENT ITEM BEFORE THE
MEMBER BECAME ENGAGED IN IMMINENT DANGER OR HOSTILE FIRE
OPERATIONS AND THE EQUIPMENT IS A MARINE CORPS DESIGNATED
REIMBURSABLE ITEM LISTED IN PARA 3.A PRECEDING. UNIT
CONSULTATION WITH THE SUPPORTING CONSOLIDATED ISSUE FACILITY
(CIF) TO VALIDATE ISSUES AND ISSUE DATES OF EQUIVALENT ITEMS
IS RECOMMENDED.
(3) UNITS WILL SCAN AND FORWARD ELECTRONICALLY THE COMPLETED
DD FORM 2902 AS AN ATTACHMENT TO HQMC P&R AT ITS ORGANIZATIONAL
EMAIL ADDRESS SMBHQMCRFOEXECUTION@HQMC.USMC.MIL. COPIES OF
DISAPPROVED CLAIMS, ALONG WITH A BRIEF JUSTIFICATION WHY THE
CLAIM WAS NOT APPROVED, MUST ALSO BE SENT TO HQMC P&R IN ORDER
TO RESPOND TO CONGRESSIONAL INQUIRIES.
(4) FOR THOSE MEMBERS THAT HAVE BEEN DISCHARGED, DOCUMENTS AND
EQUIPMENT SHOULD BE FORWARDED TO THE SUPPLY OFFICER OF THEIR
LAST ASSIGNED UNIT FOR FURTHER PROCESSING.
D. COORDINATING INSTRUCTIONS.
(1) UNITS WILL RECOVER ALL EQUIPMENT AND FORWARD IT TO
THE MAJOR SUBORDINATE COMMAND (MSC) OR HQSVCBN MCB QUANTICO
SUPPLY OFFICER, AS APPLICABLE, FOR CONSOLIDATION, REPORTING,
AND DISPOSITION.
(2) MSCS WILL REQUEST INSPECTION BY A MEMBER OF THE
SUPPORTING CIF STAFF TO DETERMINE IF EQUIPMENT IS SUITABLE
FOR ACCEPTANCE INTO THE CIF'S INVENTORY (I.E., THE ITEM IS
AN EXACT MATCH TO THOSE ITEMS MANAGED BY THE CIF). MCB
QUANTICO WILL DETERMINE IF EQUIPMENT IS SUITABLE FOR ACCEPTANCE
INTO ITS INVENTORY.
(3) EQUIPMENT THAT IS NOT ACCEPTABLE WILL BE TURNED IN TO THE
DEFENSE REUTILIZATION AND MARKETING OFFICE (DRMO). DISPOSAL
TURN-IN DOCUMENTS (DTIDS) MUST BE MARKED WITH THE FOLLOWING
STATEMENT: "THIS PROPERTY IS BEING TURNED IN SUBJECT TO PL
108-375 SECTION 351. AS IT MAY BE SUBSTANDARD, IT SHALL BE
DESTROYED TO PREVENT MISUSE OR SALE." DTIDS MUST BEAR THE
FEDERAL SUPPLY CLASS INDICATED IN PARA 3.A PRECEDING. FOR
AN AUDIT TRAIL, DTIDS MUST ALSO BEAR THE REIMBURSEMENT
VOUCHER NUMBER(S) FOR THE PROPERTY BEING TURNED IN OR A
COPY OF THE VOUCHER ITSELF WITH THE AUTHORIZED SIGNATURE
FROM THE MARINE CORPS ACTIVITY THAT ACCEPTED THE PROPERTY
FOR REIMBURSEMENT.
4. ADMIN AND LOGISTICS.
A. THE ACTUAL EQUIPMENT AND RECEIPTS VERIFYING PURCHASE
AND SHIPMENT MUST BE PROVIDED WITH REIMBURSEMENT CLAIMS
DD FORM 2902 OR THE MEMBER MUST CERTIFY THAT THE EQUIPMENT
WAS DESTROYED IN COMBAT AND/OR RECEIPTS FOR DESIGNATED
PURCHASE AND/OR SHIPPING HAVE BEEN LOST. IF NO RECEIPT
IS PROVIDED, REIMBURSEMENT WILL BE AT THE GOVERNMENT
DETERMINED VALUE PROVIDED IN PARA 3.A PRECEDING. THE
UNIT THAT PROCESSES THE REQUEST WILL RETAIN ALL SUPPORTING
DOCUMENTATION FOR A MINIMUM OF SIX FISCAL YEARS (CURRENT
YEAR PLUS 5) FOR AUDIT AND REVIEW PURPOSES.
B. APPROVED CLAIMS WILL BE FUNDED WITH O&MMC FUNDS
PROVIDED BY HQMC, P&R. COMMANDS WILL LEAVE BLOCK 15 ON
THE DD FORM 2902 BLANK.
5. COMMAND AND SIGNAL.
A. THIS POLICY APPLIES TO THE MARINE CORPS TOTAL FORCE,
ENLISTED AND OFFICERS, INCLUDING ACTIVE DUTY, RESERVE DUTY,
RETIRED, DISCHARGED, AND MEMBERS KILLED IN ACTION.
B. POC AT DC, I&L (LPC) CONCERNING EQUIPMENT RECOVERY AND
DISPOSITION IS MR. TIM FLORIAN AT (703) 695-8926, DSN
225-8926, OR EMAIL FLORIANTA@HQMC.USMC.MIL.
C. POC AT DC, P&R (RFC) FOR SUBMISSION OF REIMBURSEMENT
CLAIMS IS LTCOL MICHAEL CORDERO AT (703) 614-9127, DSN 224-9127,
EMAIL CORDEROME@HQMC.USMC.MIL OR MAJOR JUDY YODER AT
(703) 692-5099, DSN 222-5099, EMAIL YODERJJ@HQMC.USMC.MIL.
E-MAIL FOR CLAIMS SUMBISSION IS SMBHQMCRFOEXECUTION@HQMC.USMC.MIL
D. POC AT HQSVCBN MCB QUANTICO SUPPLY OFFICE IS CAPT
TERRELL HOOD AT (703) 784-6696, DSN 278-6696 EMAIL
TERRILL.HOOD@USMC.MIL.//