UNCLAS
062111Z FEB 07
CMC WASHINGTON DC(UC)
AL MARADMIN(UC)
MARADMIN
MARADMIN 084/07
MSGID/GENADMIN/CMC WASHINGTON DC LP//
SUBJ/COMMAND ADJUSTMENT POLICY CLARIFICATION//
REF/A/MSGID:RMG/CMC/110101ZAPR2000//
REF/B/MSGID:RMG/CMC/250101ZMAY2000//
REF/C/MSGID:DOC/MCO 3000.11D/-//
REF/D/MSGID:DOC/MCO P4400.150E/-//
REF/E/MSGID:DOC/MCO 8300.1/-//
REF/F/MSGID:DOC/MCO P4790.2C/-//
REF/G/MSGID:DOC/UM 4400-124/-//
REF/H/MSGID:DOC/UM 4790-5/-//
REF/I/MSGID:DOC/MCO P4400.82F/-//
REF/J/MSGID:DOC/MCO 4340.1/-//
POC/J.W. LOVELIDGE/CWO5/LPC/-/TEL:DSN 225-8934/TEL:703-695-8934//
NARR/REF A IS MARADMIN 188/00. REF B IS MARADMIN 271/00. REF C
IS MARINE CORPS AUTOMATED READINESS EVALUATION SYSTEM (MARES)
ORDER. REF D IS CONSUMER LEVEL POLICY MANUAL. REF E IS USMC
SERIALIZED CONTROL OF SMALL ARMS SYSTEM ORDER. REF F IS MARINE
CORPS INTEGRATED MAINTENANCE MANAGEMENT SYSTEM (MIMMS) FIELD
PROCEDURAL MANUAL. REF G IS USING UNIT SUPPLY USERS MANUAL.
REF H IS MIMMS USERS MANUAL. REF I IS THE REGULATED/CONTROLLED
ITEM MANAGEMENT MANUAL. REF J IS REPORTING OF MISSING, LOST,
STOLEN, OR RECOVERED (MLSR) GOVERNMENT PROPERTY ORDER.//
GENTEXT/REMARKS/1. SITUATION. PURPOSE OF COMMAND ADJUSTED
ALLOWANCES IS TO FACILITATE ACCURATE GROUND EQUIPMENT (EQUIP)
READINESS REPORTING, VISIBILITY, AND ACCOUNTABILITY OF TABLE OF
EQUIPMENT (T/E) ASSETS TRANSFERRED BETWEEN MAGTF
ORGANIZATIONS/ACTIVITIES. CURRENTLY, THE USE OF COMMAND ADJUSTED
ALLOWANCES HAS PROLIFERATED TO THE POINT THAT DAY-TO-DAY
MANAGEMENT, TRACKING, AND ACCURATE REPORTING IN OUR LEGACY
AUTOMATED INFORMATION SYSTEMS (AIS) (SASSY/MIMMS) HAS BECOME A
SIGNIFICANT BURDEN AND MAY BE CAUSING DISTORTIONS IN GROUND
EQUIPMENT READINESS REPORTING WITHIN STATUS OF RESOURCES AND
TRAINING SYSTEM (SORTS).
2. MISSION. CURRENT POLICY REGARDING COMMAND ADJUSTMENTS (CMD
ADJ) OF EQUIP ALLOWANCES (ALLOW) REQUIRES CLARIFICATION AND
AMPLIFICATION.
3. EXECUTION. EFFECTIVE IMMEDIATELY, GUIDANCE CONTAINED IN
REFS A AND B IS RESCINDED. THE ONLY AUTHORIZED OCCASIONS/EVENTS
FOR THE USE OF CMD ADJ ALLOW ARE CONTAINED IN REF C AND
CLARIFIED/AMPLIFIED BELOW:
3.A. AUTHORIZED COMMAND ADJUSTMENTS. THE FOL SUBPARAGRAPHS
OUTLINE THE EVENTS/OCCASIONS WHERE CMD ADJS MAY BE USED. 3.A.1.
EVENT/OCCASION: FORMATION OF A DEPLOYING MAGTF (E.G. MARINE
EXPEDITIONARY UNIT, ANNUAL US-SOUTH AMERICAN ALLIED EXERCISE
(UNITAS), ETC.).
DURATION (MIN AND MAX): REQUIRED (REQD) IF DEPLOYING MAGTF,
SPECIAL MAGTF (SPMAGTF) UNITS AND DETACHMENTS WILL POSSESS EQUIP
FOR 120 DAYS OR MORE. CMD ADJ WILL NOT BE USED FOR EQUIP
MOVEMENTS OF LESS THAN 120 DAYS. THOSE SHORT TERM COMMITMENTS OF
EQUIP SHOULD BE EXECUTED UTILIZING TEMPORARY LOAN PROCEDURES AS
OUTLINED IN REFS D AND E. LM2 REPORTING:
RM4 FORMAT: PROVIDING UNIT: DEPLOYED QTY XXX TO MXXXXX
GAINING UNIT: T/E=XXX, DPYD QTY XXX FM MXXXXX SASSY
ALLOW REPORTING: PROVIDING UNITS PROCESS YAL TRANSACTION(S)
W/NEGATIVE CMD ADJ TO REDUCE QTY AUTH BY THE QTY PROVIDED.
GAINING UNITS PROCESS YAL TRANSACTION W/POSITIVE CMD ADJ TO
INCREASE QTY AUTH BY THE QTY GAINED. SASSY OH REPORTING:
PROVIDING UNIT WILL REPORT THE TRANSFER OF EQUIP VIA SASSY DIC
Z2M TRANSACTION(S). GAINING UNITS WILL PROVIDE DOCUMENT NUMBERS
FOR THE Z2M TRANSACTIONS. UPON RECEIPT, GAINING UNITS WILL INDUCT
SASSY DIC D6T TRANSACTIONS TO REPORT RECEIPT IN SASSY AND CLOSE
THE Z2M TRANSACTION RECORD.
SUPPORTING DOCUMENTS REQD: CORRESPONDENCE FROM HIGHER HQ (E.G.
MSC/MEF/MARFOR) ESTABLISHING/DIRECTING T/E RQMTS FOR MAGTF UNIT.
REDISTRIBUTION RECEIPTS (DD1348) FOR ALL EQUIP MOVEMENTS ISO SE
CMD ADJ WILL BE MAINTAINED FOR LIFE OF ADJ IOT PROVIDE AN AUDIT
TRAIL FROM PROVIDING UNIT TO GAINING UNIT.
3.A.2. EVENT/OCCASION: FORMATION OF A PERMANENT OR
LONG-STANDING DETACHMENT (E.G. CBIRF, CATC FUJI, CSSD (BEAUFORT,
YUMA)). DURATION (MIN AND MAX): LIFE OF THE DETACHMENT.
LM2 REPORTING:
RM4 FORMAT: PROVIDING UNIT: CMD ADJ QTY XXX TO MXXXXX
GAINING UNIT: CMD ADJ QTY XXX FM MXXXXX SASSY ALLOW
REPORTING: PROVIDING UNITS PROCESS YAL TRANSACTION(S) W/NEGATIVE
CMD ADJ TO REDUCE QTY AUTH BY THE QTY PROVIDED. GAINING UNITS
PROCESS YAL TRANSACTION W/POSITIVE CMD ADJ TO INCREASE QTY AUTH
BY THE QTY GAINED. SASSY OH REPORTING: PROVIDING UNIT WILL
REPORT THE TRANSFER OF EQUIP VIA SASSY DIC Z2M TRANSACTION(S).
GAINING UNITS WILL PROVIDE DOCUMENT NUMBERS FOR THE Z2M
TRANSACTIONS. UPON RECEIPT, GAINING UNITS WILL INDUCT SASSY DIC
D6T TRANSACTIONS TO REPORT RECEIPT IN SASSY AND CLOSE THE Z2M
TRANSACTION RECORD. SUPPORTING DOCUMENTS REQD: CORRESPONDENCE
FROM HIGHER HQ (E.G. MSC/MEF/MARFOR) ESTABLISHING/DIRECTING T/E
RQMTS FOR MAGTF UNIT. REDISTRIBUTION RECEIPTS (DD1348) FOR ALL
EQUIP MOVEMENTS ISO SE CMD ADJ WILL BE MAINTAINED FOR LIFE OF ADJ
IOT PROVIDE AN AUDIT TRAIL FROM PROVIDING UNIT TO GAINING UNIT.
3.A.3. EVENT/OCCASION: ADJUST T/E ALLOW TO REFLECT AUTHORIZED
TRAINING ALLOWANCES (T/A) - APPLIES TO MARINE FORCES RESERVE ONLY.
DURATION (MIN AND MAX): NONE.
LM2 REPORTING: RM4 FORMAT: DELTA ADJ = XXX SASSY ALLOW
REPORTING: YAL TRANSACTION IN SASSY WITH A NEGATIVE CMD ADJ TO
REDUCE TOTAL AUTH TO AUTH T/A.
SUPPORTING DOCUMENTS REQD: PUBLISHED T/A FROM MARFORRES.
3.A.4. EVENT/OCCASION: REPORT RECEIPT OF NEWLY FIELDED
MARES/CRANE REPORTABLE EQUIP W/O AN ACTUAL T/E ALLOW.
DURATION (MIN AND MAX): NO MINIMUM. MAXIMUM 1 YEAR FM DATE OF
RECEIPT. ONCE T/E ALLOW IS CONVERTED FROM PLANNED TO ACTUAL, CMD
ADJ ALLOW IS NO LONGER VALID AND WILL BE DELETED IN SASSY/MIMMS.
LM2 REPORTING: QTY AUTH = QTY POSS.
RM4 FORMAT: P/ALW QTY XXX FOR FY-XX, QTY XX RECV TABLE OF
ORGANIZATION AND EQUIP CHANGE REQUEST (TOECR)(JULIAN DATE).
SASSY ALLOW REPORTING: YAL TRANSACTION IN SASSY WITH POSITIVE
CMD ADJ. POSITIVE ADJUSTMENT TO THE ACTUAL OH QTY (BUT NOT TO
EXCEED THE TOTAL P/ALW QTY).
SUPPORTING DOCUMENTS REQD: COPY OF TOECR SUBMISSION REQUESTING
CONVERSION OF PLANNED ALLOW TO ACTUAL ALLOW.
3.A.5. EVENT/OCCASION: REPORT DISPOSITION OF REPLACED/OBSOLETE
MARES/CRANE REPORTABLE EQUIPMENT.
DURATION (MIN AND MAX): NO MINIMUM. CMD ADJ REMAINS IN PLACE
UNTIL T/E ALLOW IS DELETED.
LM2 REPORTING: QTY AUTH = QTY POSS.
RM4 FORMAT: T/E=XXX QTY XXX OBSOLETE
OR
T/E=XXX QTY XXX REPLACED BY TAMCN XXXXX SASSY ALLOW
REPORTING: YAL TRANSACTION IN SASSY WITH NEGATIVE CMD ADJ
REFLECTING QTY OF EQUIP THAT WAS DISPOSED OF/REPLACED.
SUPPORTING DOCUMENTS REQD: COPY OF TOECR SUBMISSION REQUESTING A
REDUCTION IN T/E ALLOW.
3.A.6. EVENT/OCCASION: SPECIAL ALLOW (SPALW) APPROVED BY
MARFOR/HQMC.
DURATION (MIN AND MAX): NO MINIMUM. MAXIMUM 1 YEAR. REVIEWED
ANNUALLY. ONCE/IF SPALW IS INCORPORATED ONTO UNITS T/E AS AN
ACTUAL ALLOW, CMD ADJ ALLOW IS NO LONGER VALID.
LM2 REPORTING: QTY POSS = QTY AUTH
RM4 FORMAT: SPALW/QTY XXX/CITE DMS MSG OR CORRESPONDENCE
AUTHORIZING SPALW (I.E. CMC LTR LPC-2/4400/XXOCT06) SASSY ALLOW
REPORTING: YAL TRANSACTION IN SASSY WITH POSITIVE CMD ADJ.
SUPPORTING DOCUMENTS REQD: A COPY OF CORRESPONDENCE/MSG
AUTHORIZING SPALW WILL BE MAINTAINED FOR LIFE OF ALLOW.
3.A.7. EVENT/OCCASION: COMMAND DIRECTED ADJUSTMENTS. UTILIZED
TO REFLECT THE MOVEMENT OF EQUIP WHEN MOVEMENT IS NOT RELATED TO
ONE OF THE SIX OCCASIONS OUTLINED ABOVE.
DURATION (MIN AND MAX): MINIMUM 120 DAYS. MAXIMUM ONE YEAR.
(PERMANENT TRANSFERS OF EQUIP WILL BE ADDRESSED VIA TOECR. NOTE:
THERE IS NO MAXIMUM LIMITATION FOR MFR UNITS REPORTING TRANSFER
OF EQUIPMENT FROM A PARENT UNIT TO A SUBORDINATE UNIT).
LM2 REPORTING: MIMMS LM2 RPT AUTH QTY AND RPT POSS QTY WILL BE
REDUCED BY THE AMT OF THE CMD ADJUSTMENT.
RM4 FORMAT: PROVIDING UNIT - CMD ADJ QTY XXX TO MXXXXX
GAINING UNIT - CMD ADJ QTY XXX FM MXXXXX SASSY
ALLOW
REPORTING: PROVIDING UNITS PROCESS A SASSY YAL TRANSACTION WITH
A NEGATIVE CMD ADJ EQUAL TO THE QTY OF EQUIP ITEMS PROVIDED.
GAINING UNITS PROCESS A SASSY YAL TRANSACTION WITH A POSITIVE CMD
ADJ EQUAL TO THE QTY OF EQUIP ITEMS GAINED.
SASSY OH REPORTING: PROVIDING UNIT WILL REPORT THE TRANSFER OF
EQUIP VIA SASSY DIC Z2M TRANSACTION(S). GAINING UNITS WILL
PROVIDE DOCUMENT NUMBERS FOR THE Z2M TRANSACTIONS. UPON RECEIPT,
GAINING UNITS WILL INDUCT SASSY DIC D6T TRANSACTIONS TO REPORT
RECEIPT IN SASSY AND CLOSE THE Z2M TRANSACTION RECORD.
SUPPORTING DOCUMENTS REQD: A COPY OF CORRESPONDENCE FROM HIGHER
HQ THAT AUTHORIZES THE CMD ADJUSTMENT.
3.B. CMD ADJ OF ALLOW WILL ONLY BE PROCESSED WHEN AN
OCCASION/EVENT LISTED IN PARA 3.A. ABOVE EXISTS. ADDITIONALLY,
FOR ACTIVE FORCES, USE OF CMD ADJ CITED IN PARA 3.A.7 ABOVE MUST
BE CLOSELY MONITORED, TRACKED, AND RECONCILED TO AVOID UNDUE
PROLIFERATION OF ADJUSTED ALLOW AND ON HAND QTYS THAT MAY LEAD TO
SKEWING OF READINESS DATA. WITH EXCEPTION OF MFR UNITS, CMD ADJ
POLICY CLARIFIED IN PARA 3.A.7 IS INTENDED TO ELIMINATE LONG-TERM
CMD ADJ NOT IN SUPPORT OF A DEPLOYING MAGTF OR STANDING CSS UNIT.
LONG-TERM ADJUSTMENTS TO ALLOW AND MOVEMENT OF EQUIP ARE BEST
ADDRESSED VIA THE TOECR PROCESS.
3.C. ACTIONS CORRESPONDING TO CMD ADJ AUTHORIZATIONS:
3.C.1. JOINT LIMITED TECHNICAL INSPECTIONS OF EQUIP WILL BE
CONDUCTED BETWEEN PROVIDING AND GAINING UNITS (UNLESS GEOGRAPHIC
LOCATIONS MAKE THIS IMPRACTICAL) AT INITIAL TURNOVER AND WHEN
EQUIP IS RETURNED. LOCAL SOPS WILL ADDRESS FUNDING
CONSIDERATIONS/TRANSFERS WHEN PROVIDING UNIT IDENTIFIES REQUIRED
MAINT ACTIONS THAT WERE NOT PERFORMED BY GAINING UNIT WHILE IT HAD
CUSTODY OF EQUIP.
3.C.2. RESPONSIBILITY FOR MAINTENANCE/UPKEEP AND REPORTING OF CMD
ADJ EQUIP TRANSFERS TO GAINING UNIT. THIS REQUIRES THAT ALL
ACCOUNTING FUNCTIONS, SUB-CUSTODY CONTROL, CRANE REPORTING,
MAINTENANCE, AND HIGHER LEVEL READINESS REPORTING BE CONDUCTED PER
REFS C THROUGH J.
3.C.3. MISSING, LOST, STOLEN, AND/OR RECOVERED ASSETS. UPON
COMPLETION OF INVESTIGATION PER REF D, GAINING UNIT WILL ADJUST
PROPERTY RECORDS PER REFS D AND G. AN INFO COPY OF INVESTIGATION
WILL BE PROVIDED TO PROVIDING UNIT AND TO HIGHER HQ THAT DIRECTED
CMD ADJ. CMD ADJ WILL BE TERMINATED. IF A CMD ADJ IS STILL
REQUIRED, HIGHER HQ WILL BE NOTIFIED AND RQMT WILL BE RESOURCED
AND A NEW CMD ADJ AUTHORIZED/PUBLISHED.
3.C.4. NON-REPAIRABLE ASSET. GAINING UNIT WILL NOTIFY HIGHER HQ
WHEN A CMD ADJ ASSET IS DEEMED UNREPAIRABLE. GAINING UNIT WILL
CONDUCT ASSET REPORTING AND DISPOSITION PER REF B. CMD ADJ WILL
BE TERMINATED. IF CMD ADJ IS STILL REQUIRED, HIGHER HQ WILL BE
NOTIFIED AND RQMT WILL BE RESOURCED AND A NEW CMD ADJ
AUTHORIZED/PUBLISHED.
4. ADMIN AND LOGISTICS. STRICT ADHERENCE TO POLICY IS NECESSARY
TO ENSURE ACCURATE EQUIP READINESS REPORTING. EACH MEF WILL ENSURE
ITS ORGANIZATIONS EXECUTE CMD ADJ PER PUBLISHED POLICY, AS
AMPLIFIED BY THIS MESSAGE. HQMC DATA ASSURANCE TEAMS (DATS) HAVE
BEEN TASKED WITH ASSESSING, VERIFYING, AND CORRECTING CMD ADJ IN
CONJUNCTION WITH IR ACCOUNTABILITY AND READINESS REPORTING
ANALYSES OF MEF USING UNITS. HQMC WILL MONITOR COMPLIANCE AND
EFFECTIVENESS OF THIS POLICY AND MAKE ADJUSTMENTS AS NECESSARY.
APPROPRIATE PORTIONS OF THIS MESSAGE WILL BE INCORPORATED INTO
NEXT REVISION OF REFS D AND I.
5. COMMAND AND SIGNAL. QUESTIONS CONCERNING THIS POLICY MAY BE
DIRECTED TO HQMC POC IDENTIFIED ABOVE. REQUESTS FOR
CLARIFICATION ON THIS OR ANY OTHER HQMC POLICY MAY BE OBTAINED BY
CONTACTING LOCAL LOGISTICS MODERNIZATION TEAM (LMT).//